Umabu Strategic Plan (Usp)
UMABU STRATEGIC PLAN (USP)
1. PLAN OF WORKSHOP FOR PREPARATION OF UMABU STRATEGIC PLAN
SCHEDULE FOR PREPARATION UMABU STRATEGIC PLAN
DAY ONE: 28/ 01/2015Time / Activity
10.30am – 11.30am / Arrival, Preparation and Breakfast
11.30am – 1.00pm / Plan of workshop
1.00pm – 2.00pm / Lunch
2.30pm – 4.30pm / Assessment of UMABU programs
4.30pm – 5.00pm / Evening refreshment
5.00pm – 7.30pm / Rest and Dinner
7.30pm – 9.30pm / Organization budget
DAY TWO: 29/ 01/2015
Time / Activity
7.00am – 7.30am / Breakfast
7.30am – 8.00pm / Recap
8.00am – 10.00am / Management of existing programs
10.00am - 10.30am / Tea
10.30am – 1.00pm / Management of existing programs
1.00pm – 2.00pm / Lunch
2.30pm – 4.30pm / Innovative programs
4.30pm – 5.00pm / Evening refreshment
5.00pm – 7.30pm / Rest and Dinner
7.30pm – 9.30pm / Innovative programs
DAY THREE: 30/ 01/ 2015
Time / Activity
7.00am – 7.30am / Breakfast
7.30am – 8.30pm / Recap
8.30am – 11.00am / Innovative programs
11.00am - 11.30am / Tea
11.30am – 1.00pm / Fundraising Strategies
1.00pm – 3.00pm / Lunch and Rest
3.00pm – 5.00pm / Preparation of log frames for innovative programs
5.00pm – 8.00pm / Evening refreshment, Rest and Dinner
8.00pm – 10.00pm / Preparation of Implementation Plan
2. ASSESSMENT OF UMABU PROGRAMS
In this assessment, first we recalled programs ever implemented by our organization. Second we conducted SWOT analysis to track strengths, weaknesses, opportunities and threats/ challenges that enabled us to recommend immediate measures for improvement of UMABU performance.
PROGRAMS:
SN / PROGRAM/ PROJECT / DONOR / TIME INTERVAL1 / Girls Secondary Education Sponsorship / Terre des hommes Netherlands (TdH – Nl) / 2000 -2014
2 / Early Childhood Education and Development (ECED) / Basic Education Fellowship (BEF)
3 / Water, Environment and Sanitation (WES): Reproductive Health / UNICEF / 2008
4 / Staff House Construction (Appropriate construction technology) at NSS / Terre des hommes Netherlands (TdH – Nl)
5 / Nyegina Water Project / Terre des hommes Netherlands (TdH – Nl), Belgium Overseas Mission Secretariat, Diocese of Musoma. / 2006 - 2009
6 / Child Rights Radio Program / Terre des hommes Netherlands (TdH – Nl) / 2009 - 2013
7 / Integrated Project
I. Girls secondary education sponsorship/ Girl Guide
II. Youth sports program
III. Women income generating groups (IGA)
IV. Child Rights / Terre des hommes Netherlands (TdH – Nl) / 2009 - 2014
8 / Quality Primary Education with Community Auditing Groups(CAG) / Terre des hommes Netherlands (TdH – Nl) / 2011 - 2013
9 / Improvement of Government Secondary Schools in the Bukwaya Area (Construction of Labs) / Terre des hommes Netherlands (TdH – Nl) / 2011 -2012
10 / Girls’ Hostel Construction at Nyegina secondary School / Tanzania Development Support (TDS) / 2008
11 / Girls Secondary Education Sponsorship / Tanzania Development Support (TDS) / 2012 – TO DATE
12 / Library and Community Resource Centre (LCRC) / Tanzania Development Support (TDS) / 2012- TO DATE
13 / Study Abroad Program for TDS students / Tanzania Development Support (TDS) / 2010 – TO DATE
14 / Women Solar Cooker Project / Rose William (Madson)
SWOT (C) ANALYSIS:
STRENGTHS:
- UMABU is rooted in its community,
- It has well equipped offices,
- It is a credible organisation that serves with local government authority, local and international donors,
- Longevity; it has an experience of more than 20 years in implementing development projects
WEAKNESSES:
- UMABU has been too dependent to its few funders, that is it lacks drive for many funds.
- Its staff and members lack clear understanding of the meaning of civil society,
- It engages few women in the organisation,
- And poor working ethics of staff.
OPPORTUNITIES:
- There are full of community needs of UMABU programs due to prevailing poverty.
- Plenty of resources are available in environment: People, Land, Knowledge and Funds (e.g money markets).
THREATS/CHALLENGES:
- Inflation (Instability of currency value)
- Extreme poverty
IMMEDIATE MEASURES FOR IMPROVEMENT OF UMABU PERFORMANCE
- Start offering consultancies in areas of organisation and project management.
- Start initiatives to acquire land from the Musoma District Council Director.
- UMABU has to recruit one female staff from one of the following fields of study: Economics, Development or Sociology.
- Increase our drive to fundraise and mobilise resources both locally and internationally. We should peg in new programs once sources are available in other sources.
3. ORGANIZATION BUDGET
This is a budget for cartering daily management activities, stationeries, expendables, transport, maintenance and repair. Below are among the activities to be covered by the organization budget:
- Program and Project implementation Activities
- Board and Staff Meetings
- UMABU elections
- Recruitment of UMABU staff
- Follow up of activities implemented, existing and to be implemented
- Evaluation and Review of UMABU programs and projects
- Internal and external auditing of UMABU accounts
- Report writing; Narrative, Monitoring and Financial reports.
- Attending workshops, Meeting and Trainings
- Purchases
- Banking Activities
- Communications (Writing and responding letters, emails and fax)
- Handling visitors
FIND ATTACHED APPENDIX 04: UMABU ORGANIZATION BUDGET.
4. MANAGEMENT OF EXISTING PROGRAMS
List of Existing programs:
4.1. Girls Secondary Education Sponsorship
4.2. Quality Primary Education with Community Auditig Groups (CAGs)
4.3. Improvement of the Quality of Education in Government Secondary Schools in the Bukwaya Area (Labs and Classrooms Construction)
4.4. Study Abroad Program
4.5. Writing LCRC-ICT Project Proposal to be submitted to Rotary Club
4.6. Library and Community Resource Centre (LCRC)
4.7. Women Pottery Project/ Social entrepreneurship
4.8. Hostel fence
4.9. Engineer Without Boarders (EWB) Solar Installation Project at Nyegina Secondary School.
4.10. TDS Girls Secondary Education Sponsorship
4.11. Election of UMABU leaders
FIND ATTACHED APPENDIX 01: PURPOSE AND ACTIVITIES FOR EXISTING PROGRAMS 4.1 – 4.9
4.12. ELECTION OF UMABU LEADERS
A list of implemented election activities:
i. 2014 October 11th Election mobilization meeting
ii. Mobilization of election in villages. This was done in few villages as outlined below:
· It was already done at Mmahare, Kurukerege, Kigera, Nyakatende, Kiemba, Kamuguruki, Nyasaungu, Rukuba and Kabegi (Nyasurura).
· It was not done at Etaro, Busamba, Bisumwa, Nyabekwabi, Kyamajoje, Kakisheri and Nyegina.
iii. 2014 November 4th Evaluation of election progress
iv. 2014 November 5th -19th Elections in respective villages. This was also done in some of the villages as outlined below:
· It was not at Etaro, Busamba, Bisumwa, Nyabekwabi, Kyamajoje, Kakisheri and Nyegina.
· It was incompletely done at Mmahare, Nyakatende, Kamuguruki, Kiemba, Nyasaungu and Mkirira.
· It was completely done at Kurukerege.
A list of non implemented and partially implemented electoral activities:
i. Mobilization of election in villages.
ii. Election in some of villages.
iii. A meeting for evaluation of elections in villages and preparation for electoral AGM.
iv. Electoral Annual General Meeting (AGM).
v. Review of election budget.
vi. Informing election mobilizers to keep on doing their work.
Date: February - April
5. INNOVATIVE PROGRAMS
List of innovative programs:
5.1. UMABU Consultancy Program (UMABU Management Solutions)
5.2. Library and Community Resource Centre Program/ Business plan
5.3. Integrated Community Economic Development Program in Butiama District (ICED – Butiama)
· 4H
· Value Added Agriculture (REDT/RIPAT)
· Land Management Project: “Hati miliki za Kimila”
· Women empowerment (IGA) in agriculture
5.4. ICT Based Science Teaching Program
5.5. Serengeti Water Project
5.6. Extension of Nyegina Water Project to Etaro Village
5.7. UMABU Volunteers Program
5.8. Soliciting Land from Musoma District Council or Bukwaya Villages.
DESCRIPTIONS PER EACH INNOVATIVE PROGRAM
These tell what will be the purpose of each program, the activities/ sub-activities to be undertaken to make the program exists, the time frame in which those activities will be implemented and location of program implementation.
5.1. UMABU CONSULTANCY PROGRAM (UMABU MANAGEMENT SOLUTIONS)
Purpose: Provision of planning knoweldge and skills in education programs and empowering marginalized communities in project management.
Activities/ Sub-activities:
i. Assemblying knowledge base for various consultancies: Templates, Guides and Training manuals.
ii. Developing a consultant team: B. Misana, L. Kazeri, Regina Andrea, B. Luzangi, B. Ndago, Musiba Laurent and F. Patrick.
iii. Establishing partneship with CASEC, CBHCC, CWCA and Ubunifu Associates.
iv. Search information for registration.
v. Developing a market strategy for consultancy service.
Location: UMABU office, Musoma.
Date: Urgent
5.2. LIBRARY AND COMMUNITY RESOURCE CENTRE PROGRAM/ BUSINESS PLAN
Purpose: Library based provision of knowledge and skills for human resource development in communities and education institutions, providing entrepreneurial skills to marginalized groups.
Activities/Sub-activities:
i. Identification of beneficiaries and their needs through conducting a baseline survey in expected library user communities.
ii. Designing programs (training, fundraising etc) for beneficiaries
iii. Determing membership system and fee
iv. Analysis of human resource required
v. Designing management structure
vi. Contacting Dr. V. Msonge to enquire various insights on library issues
vii. Preparing budget plan for LCRC program
viii. Developing resource mobilisation strategies:
· Mobilize resources from the Ragional Library
· Approaching Hakielimu in search for a support of library books
· Mobilize resources from Mwangaza Centre
Location: Nyegina
Date: March
5.3. INTEGRATED COMMUNITY ECONOMIC DEVELOPMENT PROGRAM IN BUTIAMA DISTRICT (ICED – BUTIAMA)
· 4H
· Value Added Agriculture (REDT/RIPAT)
· Land Management Project: “Hati miliki za Kimila”
· Women empowerment (IGA) in agriculture
Purpose: Improving economic livelihoods of rural communities by practising value added agriculture, land management improvement and empowering women.
Activities/ Sub-activities:
i. Searching information on:
· 4H programs: Google information and Enquire from TDS Director, Prof. Kurt.
· REDET/ RIPAT agriculture programs: Enquire information from Arusha and LGA agricultural Officers in Musoma District Council.
· Land management programs: Enquire information from DC Deus Munasa and LGA land Officers in Musoma District Council.
ii. Visiting Arusha REDET/RIPAT program for the reason of learning it and searching its donors.
iii. Develop a concept note for the ICED- Butiama Program.
iv. Marketing the program Concept Note to various donors.
Location: Butiama District.
Date: February
5.4. ICT BASED SCIENCE TEACHING PROGRAM
Purpose: Fast tracking the revolution of teaching mathematics, science and ICT subjects by organising the teaching and learning experience around information and communication technologies (ICT).
Activities/ Sub-activities:
i. Searching for possible donors.
ii. Forwarding the ICT Based Science Teaching Program to TDS Director, Prof. Kurt.
iii. Contacting Fr. B. Misana for the aim of assisting UMABU in search for possible donors of the ICT program.
iv. Review of the Concept paper to fit other donors’ formats and needs.
v. Searching out the possibility of starting a pilot of ICT program at Mkono Secondary School
· Contacting the headmster for Mkono secondary school.
· Discussing with the existing volunteer at Mkono secondary school
· Flying out the idea to DEO
vi. Review and write a new full proposal
Location: In secondary schools of Butiama District
Date: March
6. RESOURCE MOBILIZATION/ FUNDRAISING STRATEGIES (RMF – STRATEGIES)
UMABU is analyzing RMF strategies through the three outlined levels in order to identify appropriate RMF-strategies for each of its program:
i. UMABU existing RMF-strategies
ii. Other possible available RMF-strategies
iii. Selecting RMF-strategies for each program
i. UMABU EXISTING RMF-STRATEGIES
· Project proposal writing
· Individual Fundraising (For example: Solar Cooker Project, UMABU Election)
· Pledges (For example: Water Walk, Climbing Mt. Kilimanjaro)
· Local Contributions
ii. OTHER POSSIBLE AVAILABLE RMF-STRATEGIES
· Corporate responsibilities/philanthropies.
· Electronic Fundraising (e-mailing, website).
· Alumni of Secondary Education Sponsorship.
· Non financial resource mobilisation: Job volunteers program, Collaboration, land and office premises donations.
iii. SELECTING RMF-STRATEGIES FOR EACH PROGRAM
a. UMABU CONSULTANCY PROGRAM (UMABU MANAGEMENT SOLUTIONS)
· Collaboration: collaborating with CASEC, CBHCC, CWCA, UBUNIFU, B.MISANA
· Volunteers: Registration – Makongo; Marketing brovhures – Codemasters, Sirorisimba Co. Ltd, Kayola enterprises, Nyambusi Bookshop and Radio VFM.
b. LIBRARY AND COMMUNITY RESOURCE CENTRE PROGRAM/ BUSINESS PLAN
· Collecting training fees of various programs; e.g. Entrepreneurship training.
· Collecting library membership fees.
· Solicit funds and books from LGA, Embassies, and advanced libraries e.g. regional and central libraries.
· Corporate philanthropies e.g. CRDB PLC, EAFCO
· Solicit funds from and through influential people; e.g. Mathayo, Mkono, Jaji Bwana, Werema, Vicent Msonge (IFM academic staff)
c. INTEGRATED COMMUNITY ECONOMIC DEVELOPMENT PROGRAM IN BUTIAMA DISTRICT (ICED – BUTIAMA)
· Collecting training fees
· Mobilising land for development of exemplary farm from LGA.
· Soliciting local contributions from the community members involving in the project
· Writing both concept note and full proposal for the ICED – BUTIAMA and share it to donor for attracting funding.
7. LOG FRAMES
Find the log frames for innovative programs attached as APPENDIX 02.
8. 2015 UMABU IMPLEMENTATION PLAN
Find an implementation plan for first half of 2015 attached as APPENDIX 03.
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