Scribner Hollow Homeowner S Association Inc
Minutes of the
Annual Meeting of the
Scribner Hollow Homeowners Association
September 11, 2005
The Red Barn (Main Street, Hunter)
a. Roll Call
20 members present in person or by proxy, 2 absent and 4 owners were suspended from voting.
b. Reading of the minutes from the September 2004 annual meeting
c. Reports of Committees
Judicial Committee – nothing to report.
d. Report of Officers
1. President – Introduction by Robert Conte for Jack Giannola who could not attend. Discussion of the Board’s achievements over the past year.
2. Treasurer –Discussed financial documents with members. Motion
to adopt the Treasurers report and proposed budget from Conte seconded by Aversa – Unanimously approved by voice vote.
3. Secretary – Discussed the “Declaration of Covenants, Restrictions and Agreements” which provide guidance and restrictions to Townhouse homeowners as regards external construction , and Lease form requirements regarding the “No Pets” provisions required in tenant leases.
Old and unfinished business
4. Discussion of issues surrounding the patio blocks for unit A6.
The Board will handle this matter further this year. Cy Reitmeyer to select color for blocks he approves of using.
5. Mr. Conte described work undertaken on unit C1 to rectify water problem there. Bulk of work was paid for by owner.
5. Report by Treasurer of the cost of gravel used for an extensive road maintenance which consisted of four inches of gravel on all roads and parking areas. Contractor will finish B buildings parking area which has not yet been covered. Contractor will be paid $2,000 balance owed him. Work will be supervised by Mr. VanEttan.
6. Discussion of animal control laws and the imposition of penalties for violations.
e. New Business
1) Board welcomed new Homeowners and invited their participation. Sal and Diane Croce new owners of E2 were present. Mr. Schwartz was present and advised Board that he sold his Unit D4, recently purchased from Mr. Milo.
2) Mr. Conte led a discussion of the status of Town sewer system and our hook-up to it. No costs are known at this time, but are expected to be less than we now pay.
3) Discussion of Water Service bills and PSC agreement which protected us from unnecessary charges.
4) Mr. Maichin led a discussion of Leash Laws authorized by covenants. All dogs must be kept on a leash on common grounds and dog owners must clean up any feces and dispose of them properly in the garbage collected daily. Tenants do not have a right to keep pets. One common lease which includes a “NO Pets” clause is posted on website www.skihomes.org and should be used..
5) Mr. Heller made a motion to include in the covenants a requirement that “all transfers or sales of homes must be reported and identified to the Board of Directors within two weeks and all indebtedness must be satisfied in full at closing.
Motion PASSED.
6) Mr. Heller made a motion that all leases must be in a form approved by the Scribner Hollow Homeowners Association with a penalty of $1,000 per month if not complied with.
7) Mr. Maichin made a motion to allow the existing picnic table and fence on the side of Mr and Mrs. DeFlora’s unit D1 to remain.
Motion DEFEATED.
8) Mr. Maichin made a motion for Board to meet with the DeFlora’s to review their plans. If Board cannot reach an agreement this issue will be tabled to next meeting.
Motion PASSED.
9) General discussion of need for funding for outside work. An Email survey of owners was proposed to provide the Board with a list of items needing attention.
10) Mr. Conte led a discussion on the $45 surcharge that will end on 6/1/05. Motion proposed to retain a $40 surcharge for all owners to establish a reserve.
Motion PASSED.
11) Motion to re-elect current board plus new member Sal Croce (E2). Motion by Heller Seconded by Conte. Unanimously approved by voice vote.
Jack Giannola - President* (631) 898-0220 (h)
Robert Conti - 1st Vice President* (718) 894-5152 (w)
Hank Heller - Treasurer* (973) 335-7489 (h)
Robert Maichin - Secretary (516) 735-2862 (h)
Dennis Aversa - 2nd Vice President* (973) 555-1212 (h)
Sal Croce - 3rd Vice President
David Van Ettan - Vice-President for Grounds Maintenance
Raymond Toscano, CPA - Assistant Treasurer
f. Adjournment
Unanimously approved by voice vote
Respectfully submitted,
Robert Maichin
Association Secretary