Run Asset Retirement Report
Functional Area: Asset Accounting / Run Asset Retirement Report
Purpose
Use this procedure to create a report that displays, per asset, the retirement documents in the fiscal year.
Trigger
Perform this procedure when you want to run a report that shows all asset retirements by cost center, posting date, asset number, etc.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- Select AccountingFinancial AccountingFixed AssetsInformation SystemReports on Asset AccountingDay-to-Day ActivitiesInternationalS_ALR_87012052 – Asset Retirements to go to the Asset Retirements screen.
S_ALR_87012052
Business Process Information
The report displays, per asset, the retirement documents in the fiscal year. Each document shows the:
- Retired acquisition and production costs
- Retired quantity
- Retired proportional depreciation
- Earned revenue
- Gain/loss
- Possible retirement costs
This report can be executed on-line at any time during the month.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
- Click to further refine selection criteria.
Work Instruction
Functional Area: Asset Accounting / Run Asset Retirement Report
Procedure
1. / Start the transaction using the menu path or transaction code.
Asset Retirements
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Asset number / Optional / A unique identifier assigned to every asset in SAP
Example:
21000135
Sub-number / Optional / Number used to track funding sources of an asset
Example:
0
Asset class / Optional / Each asset is categorized in an asset class which determines their useful life and depreciation schedule
Example:
49001
Business area / Optional / Business Area is the campus to which the cost center is assigned
Example:
U
Cost center / Optional / An area of responsibility for capturing costs
Example:
1999999999
Plant / Optional / A place where materials are produced, or goods and services are provided
Example:
UC
Location / Optional / The physical site where the asset is stored
Example:
This field is not being used at this time.
Asset super number / Optional / Several assets can be assigned to one asset super number (for example, several WBS elements for one building).
Example:
4021
Worklist / Optional / A group of assets that have been generated and saved; This list is available for use during further processing of these assets
Example:
Worklist 123
Report date / Required / Transaction date or planning date
Example:
06/30/2005
Depreciation area / Required / Represents methods to depreciate and retire assets; Examples include book, tax, and cost accounting
Example:
01
Sort version / Required / Code used to determine the sort and summation levels of the displayed data
Example:
0003
Translation method / Optional / Method of translating asset values to other currencies
Example:
Not being used at this time.
3. / Select to the right of List assets or group totals only.
Asset Retirements (2)
4. / Select to the left of Use ALV grid to display data in a tabular format.
/ This is a continuation of the previous screen after scrolling.
/ This provides a method for the user to download report data to a spreadsheet or a word document.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Display variant / Optional / Indicates to the system to display the variant
Example:
This field is not being used at this time.
Balance sheet account / Optional / Indicator identifying if the new account is a balance sheet account; Balance sheet items include assets, liabilities, and equity accounts
Example:
191001
Capitalization date / Optional / The value date of an asset; The system enters the asset value date of the first posting that results in the capitalization of the asset on that date
Example:
06/30/2005
Deactivation date / Optional / The asset value date of the retirement posting for a full retirement
Example:
05/31/2005
Transaction type / Optional / Computerized task or set of tasks performed using SAP; (Transactions allow associates to select, display, search for, and change records in the database)
Example:
200
Enter a transaction type between 200 to 299 for asset retirement transactions.
Posting date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed; For items to be posted in a future or past period, you must enter the posting date
Example:
01/31/2005
Additional heading / Optional / User defined custom header that will be presented on the report
Example:
My Asset Retirements
6. / Deselect to the left of Print microfiche line.
/ This feature is not being implemented at UC.
7. / Click .
Asset Retirements (3)
8. / Review the displayed information.
9. / Select List Export Local file... F9 to create an Excel spreadsheet for the department.
Save list in file...
10. / Select to the left of Spreadsheet.
11. / Click .
Asset Retirements (4)
12. / As required, complete/review the following fields:
Field / R/O/C / Description
Directory / Required / Name of Directory
Example:
C:\Documents and Settings\SLuput\SapWorkDir\
File Name / Required / Name of Excel file
Example:
Asset Retirements.xls
13. / Click .
14. / Click .
15. / Click until you return to the SAP Easy Access screen.
16. / You have completed this transaction.
9/20/2017
Ver: / AA_S_ALR_87012052_RunAssetRetirementReport_0_FinProcAssets.udc
© University of Cincinnati / 1/10
Work Instruction
Functional Area: Asset Accounting / Run Asset Retirement Report
Result
You have created the Asset Retirements report and downloaded to Excel.
Comments
None
9/20/2017
Ver: / AA_S_ALR_87012052_RunAssetRetirementReport_0_FinProcAssets.udc
© University of Cincinnati / 1/10