Property Divestment Checklist
Property management guidelines for the health sector
Property divestment checklist 3
Purpose
This checklist is for use by staff to ensure the proper processes are applied to the acquisition of land.
All boards, chief executives, trusts and secretaries responsible for health portfolio public entities must ensure that all property transactions in which they are involved are carried out in accordance with whole of Victorian Government and Victorian Department of Health and Human Services policies, procedures and guidelines.
The actual process is tailored for each individual project depending on project requirements.
Project details
Health portfolio public entity /Project objective / To prepare surplus land for sale by public auction/tender
Deliverables / FY / File Number
Project manager
Property address
Legal description / Volume / Folio
Land area / Ha
Legislative provisions authorising transaction / Act / Section
Divestment of land must be in accordance with the Victorian Government land transactions policy and guidelines, and be conducted through a public sale process unless an exemption is granted.
Due diligence
Project Task / Required / Details / Action /Check survey / Yes/No
Building condition / Yes/No
Hazardous materials / Yes/No
Service identification
(relocation/removal/
establishment) / Yes/No
Environmental assessment / Yes/No / Desktop analysis
Phase I
Phase II
Remediation strategy
Land capability Assessment / Yes/No
Town planning assessment / Yes/No / Current zone
Overlays
Permit required
Rezoning required
Proposed zone
Heritage assessment / Yes/No / Listed on Vic Heritage Register
Local heritage overlay
Conservation management plan required
Cultural heritage management plan required
Demolition / Yes/No / Consultant
Cost
Date of completion
Lease/licence / Yes/No / Lease type
Term
Date cancelled
Other due diligence / Yes/No
Government requirements
Project Task / Required / Details / Action /Approval/authority / Yes / Ministerial/Secretary/board / Date
Valuation / Yes / Valuer / Valuation date
Valuation amount
Check valuation (required above $750,000) / Yes/No / Valuer / Valuation date
Valuation amount
Government Land Monitor (required above $750,000) / Yes/No / File submitted for endorsement
Approval / Date
Date
Contract publishing system / Yes/No / Contracts above $100,000, full disclosure of contracts above $10 million
Transaction requirements
Project task / Details / Action /Legal engagement / Firm
Legal Fee
Contract finalised / $
Date
Real estate agent / Real estate tender
Appointment of agent
Strategy auction/tender
Date of auction/tender
Sale details / Sale price
Date of sale
Date of settlement / $
Settlement requirements
Project task / Details / Action /Settlement details / Settlement advice (adjustments, etc.)
Raise tax invoice
Process settlement cheques
Settlement deferred / Settlement deferred
Penalty interest rate
Amount
New settlement date
Default notice issued / Yes/No
Assessment management records / Update asset register
To receive this publication in an accessible format phone 03 9096 2061 using the National Relay Service 13 36 77 if required, or email
Authorised and published by the Victorian Government, 1 Treasury Place, Melbourne.
© State of Victoria, Department of Health and Human Services August, 2017.
Available at <http://www.capital.health.vic.gov.au/Property_Management>.
Property divestment checklist 3