Portlandia Club - Lunch Registration Policy

Portlandia Club - Lunch Registration Policy

Purpose: Meals for Portlandia’s monthly luncheons are ordered ahead of time so that the restaurant is prepared with both food and space. It is important to have the number of lunch attendees as accurate as possible and as early as possible so that the number of meals and settings are available. Being able to provide the restaurant with an accurate number of attendees allows Portlandia Club to maintain a good working relationship with the restaurant staff.

Registration:Registrations for lunch that include a meal selection should be completed by midnight Tuesday of the week in which there is a Portlandia luncheon. After that time, registrations for program-only (no meal) will be accepted. The cut-off for all online registrations is 10am the day of the luncheon (Thursday).

Payment:Prepayment for lunch makes for a short time spent at the registration desk upon arrival. Prepayment can be completed using the Portlandia website which provides the access to Paypal.Member online registrations that are paid in advance are $25. Member online registrations that are paid at the door and members who register at the registration desk pay $30. Guest fees are $35 (paid in advance and at the door); member non-meal attendance is $10 and guest non-meal attendance only is $15. Cash, checks and credit cards are accepted at the lunch registration desk.

Cancellations:If the registrar receives a cancelation notice by someone who has prepaid by 12:00 pm on the Wednesday before the Portlandia luncheon the individual has two options and that option must be communicated to the registrar at the time of the cancellation:

1.A credit will be held and applied to the following month’s lunch but will not be held longer. The credit must be used by the original payee and cannot be passed on to another person.This will be tracked by the registrar and reported to the Treasurer.

2.A refund can be obtained through Paypal.

No Shows:For those who have not provided the appropriate advance notice of non-attendance and who have paid in advance will lose the payment funds because lunch or beverage was ordered in advance and Portlandia still pays for the meal for no shows. Those who have not provided the appropriate advance notice of non-attendance and have not paid in advance will be invoiced.

Meals:At the time of registration there is a choice between a regular meal, a vegetarian meal or a special meal designed to accommodate most special dietary needs. Additional food allergies requests need to be communicated to the registrar before lunch.Special requests are to be entered in the comments box upon registration.

Changes:Should the Portlandia Club choose to change the location of the luncheons, sections of this policy may be impacted necessitating future policy changes.

Portlandia Club, Inc. 6663 SW Beaverton-Hillsdale Hwy #135 Portland, Oregon 97225