MM Training Reference Guidemm-AP Interface-1
MM Training Reference GuideMM-AP Interface-1
MM-AP Interface
Objectives......
MM-AP Interface......
Editing Invoice Transactions......
Transaction Processing in MM/AP......
Related Reports......
MM/AP Exception Report......
Transferring a Batch to AP......
Related Reports......
Objectives
MM-AP Interface
Batch Statuses
OPEN
IN USE
TRANSFER Q
IN TRANSFER
TRANSFERRED
Listing options of the packing lists at the Packing List Prompt when entering or editing invoices:
F9 (Lookup) - will list Packing Lists with reference to the Item Number
#V\ - will list Packing Lists with reference to Vendor Cataloge Number
#M\ - will list Packing Lists with reference to Manufacturer Cataloge Number
Editing Invoice Transactions
Transaction Processing in MM/AP
Related Reports
Invoice Inquiry:Presents all invoice information for a specified vendor.
Invoice Inquiry by PO and Line:Lists all invoice information associated with each line of a purchase order. This report displays invoices with outstanding balances you can use to investigate discrepancies between PO receipts and invoices.
Invoice Status Report:Preview all invoices to be transferred to AP for payment.
Prepaid Invoice Report:Presents all PO and invoice information for items prepaid but not received. This report can be used to follow up with the vendor regarding receipt of the items.
List Batch:Lists the content of a specified batch. This can be used to review batch detail for a specific date and batch.
Daily Batch Summary:Lists the summary of all batches for a specific day. This is a general overview of the status of batches for a specific day.
Batch Status Report:Lists the batches that have not been transferred to AP. AP should run this on a daily basis, it will show if any invoices have been moved from the unapproved to the approved status, so that AP can transfer the approved invoices.
MM/AP Exception Report
Invoice information is matched against the Packing List from the Purchase Order if the difference between the reciept line total and invoice are outside the acceptable variance, set in MM Parameters, this will go onto the Exception Report
Communication between MM and AP is key to resolving exceptions.
Cost Discrepancies
MM uses the CST/QTY Change Routine to correct these exceptions. To change the receipt value of an item, this routine must be used. Changing the cost on the original PO will not approve the exception.
Quantity Discrepancies
The Receive routine is used to correct these exceptions. Corrections should be made on the original packing list and date if possible.
If the correction must be made on the invoice, the information must be communicated to AP.
Note: The MM department should print and review the Exception report on a daily basis to correct any exceptions as quickly as possible.
Transferring a Batch to AP
Related Reports
Transferred Invoice Inquiry:Lists invoices for a vendor that has been transferred to AP. This report can be printed showing either line or GL distribution.
List Transfer Summary:An overview of the invoices transferred for a set of dates.
List Transfer Detail:All invoice information for a specific batch(es) transferred to AP for a specified set of dates and/or users.
List Invoices Rejected by AP:Lists all rejected invoices you attempted to transfer to AP.
For more information, please see the following MM Help topic: MM-AP Interface
For more information, please see the following MM Help topics: Edit Invoices Routine; Entering Batch Information
For more information, please see the following MM Help topic: Graphic of the Workflow for the MM-AP Interface
For more information, please see the following MM Help topics: Invoice Inquiry Routine; Invoice Inquiry by PO & Line Routine; Invoice Status Report Routine; List Batch Report Routine; Daily Batch Summary Report Routine; Prepaid Invoices Report Routine; Batch Status Report Routine
For more information, please see the following MM Help topic: Exception Report Routine
For more information, please see the following MM Help topics: Transferring Batches/Invoices to AP
For more information, please see the following MM Help topics: Transferred Invoice Inquiry Routine; Listing Transferred Invoices