PCM 8TH February 2016 WADDINGTON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON 8th FEBRUARY 2016 IN THE COMMUNITY HUB
Present: Councillors: Mrs Barnshaw, Barnshaw, Mrs Belli, Gallagher, Mrs Hopkins, Kenyon, Mrs Mason, Williams
Clerk: Mrs Smith,
OFFICIAL BUSINESS OF THE COUNCIL Action 1. 2. 1. Apologies for absence. (Reasons to be given to the Clerk in advance of the meeting) 3. Apologies were received from Cllr’s Mrs Cooke, Cooke, Cosker, Edwards, Mrs Garner and Orford. 4. 5. 2. Declarations of interest for any agenda item. Cllr Mrs Hopkins declared a prejudicial interest in item 5 and Cllr Gallagher declared a personnel interest in item 18a.
6. 3. Signing of the minutes. To accept the Clerk’s notes from the meeting held on 11th January 2016 and the extraordinary meeting held on the 19th January 2016. It was proposed by Cllr Kenyon and seconded by Cllr Gallagher that the minutes of 11th January 2016 were a true record of the meeting and they were agreed to be signed. 5 agreed, 3 Abstentions. Carried.
It was propose by Cllr Kenyon and seconded by Cllr Mrs Hopkins that the minutes of the 19th January were a true record of the meeting and they were agreed to be signed. 5 agreed, 3 Abstentions. Carried.
7. 4. Matters arising from the last meeting. To discuss and look at the action list. It was agreed that the County Councillor should be contacted and asked if the meeting regarding the flooding could be dealt with as a priority.
5. Planning Committee. To accept the Clerk’s notes from the meeting held on the 1st February 2016. Cllr Mrs Hopkins left the room.
It was proposed by Cllr Barnshaw and seconded by Cllr Williams that the minutes of the 1st February 2016 were a true record of the meeting and they were agreed to be signed. 2 agreed, 5 Abstention, Carried. 1 Chairman: Date: PCM 8TH February 2016
Cllr Mrs Hopkins re-entered the room.
6. Co-option. To receive a request to be co-opted onto the Council. A request had been received from a Mr Gavin Richardson to be co-opted onto the Council. It was proposed by Cllr Barnshaw and seconded by Cllr Mrs Hopkins that Mr Richardson be co-opted onto the Council. All agreed. Carried.
7. Community Speed Watch. To discuss having a mobile speed camera. It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that they defer the item and the Clerk contacts highways for more information and costs. All agreed. Carried.
8. BT Post on Bar Lane. To discuss the post and correspondence regarding it. The Clerk informed that she had sent two letters one on the 16th November and one on the 19th January and she had not received a response. It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they write to the Chairman of BT and all the board members, and the Ombudsman, copying in MP Karl McCartney.
9. Burial Ground. To discuss the current burial ground rules and any problems within the burial ground. The Clerk informed that a resident had contacted her about having a heart shaped memorial stone on a cremation like the ones that were already there. On further investigation it would appear that two heart shaped memorials had been put in place without approval and they are not flat to the ground. The rules were looked at and some amendments were made. It was agreed that a heart shaped memorial was fine as long as it was flat to the ground.
The Clerk informed that on inspection of the burial ground she had noticed that some had put stones around the memorials and there were areas where there were more items than there should be.
It was proposed by Cllr Gallagher and seconded by Cllr Barnshaw that they write to people and put a notice on the gate informing that they have 2 months to remove items that should not be there and if not removed the Council will remove them. All agreed. Carried.
10. Update on the Queen’s Birthday Fete. The Clerk informed that the office staff had; Sent out letters to the local groups informing them of the Fete and inviting them to be involved. Sent out letters to local businesses on Bar Lane and Redwood Drive inviting them to take part by dressing their windows. Contacted Wells Marquees, who we have used before it will be £450 for a
2 Chairman: Date: PCM 8TH February 2016 12m by 6m marquee. Other companies are coming from £450 to £495. J B Bouncy Castle, who came to the Sidney Hall Field Opening, will come with a bouncy castle, popcorn and candyfloss machine, with no cost to the Parish Council. Tried to contact NK Outreach regarding the climbing wall and parkour, will keep trying. Lives have been emailed about doing the first aid cover for the event. Looking into bands, they vary in price, looking at one that does a variety of music that will suit most people. We have contacted Cartwrights regarding a wagon, just waiting for them to get back to us.
It was proposed by Cllr Mrs Hopkins and seconded by Cllr Mrs Belli that the office staff can go ahead and book things without bringing it back to the Parish Council Meetings. All agreed. Carried.
It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that cost of stalls should be: Commercial £15 for up to 12ft, £30 for up to 24ft Charities £5 Village Organisations Free All agreed. Carried.
11. Update on Britain in Bloom. The working party informed that; larger planters were going to be purchased Cllr Cosker will be taking photos to show the year round flowers for the portfolio. Plants had been placed in the area near the war memorial. Daffodils have been planted on the Hilltop and the area at the bottom of Manor Lane. A planter should be placed at the corner of Station Road / Brant Road. The residents association are going to pay for a planter for the other corner on Bar Lane / Grantham Road.
It was agreed that the next meeting of the Waddington In Bloom working party will be on Monday 22nd February at 8pm at Cllr Williams house.
12. Debrief from the Neighbourhood Plan Meeting. Those who had been unable to attend were given copies of the presentation. Luisa McIntosh had agreed to attend the Annual Parish Meeting to do a presentation to the residents. It was agreed that the Annual Parish Meeting would be on either Monday the 18th or 25th April, which ever was best for Luisa. 3 Chairman: Date: PCM 8TH February 2016
It was discussed that the neighbourhood plan can take up to 3 years to complete and you have to have a referendum at the end of it. It was suggested that to get the best turn out for the referendum they should have it at the same time as an election, District Councillors or County Councillors.
13. To discuss the Playing Field Trust holding Car Boot Sales. Cllr Barnshaw informed that the Playing Field Trust were proposing to hold car boots by the Village Hall to try and raise some money. This had been done previously with success by LIVES. Cllr Barnshaw had been in touch with both Lincoln City Council and North Kesteven District Council who had both said he didn’t need to inform them. It was agreed that it should be received in writing that we do not need authority from Lincoln City Council to hold them.
14. Report from the Project Assistant. All the Councillors were given a copy of the Project Assistants report. The Council thanked the Project Assistant for her professional reports.
15. Clerk’s Report and Correspondence. The meeting with Stagecoach on Thursday 11th Feb has changed to 12.30pm.
The lady has started her work experience with us, she is coming in on a Thursday and Friday 9am to 3pm, she has been in for the past 2 weeks and can do up to 8 weeks.
There have been various maintenance issues, some have been sorted and some are in the process of being sorted; broken glass on an internal door in the Village Hall
water boiler in the Community Hub was leaking.
Paint on the village hall floor.
Pool table recovered.
Water tank in the changing rooms not heating up.
Sockets in the Village Hall committee rooms keep fusing, along with the hand drier in the gents toilet.
A letter has been received from North Kesteven District Council informing that their contribution towards the running of the LAPS office will be going up by 1% for 2016/17, to £6213.
It was proposed by Cllr Mrs Hopkins and seconded by Cllr Barnshaw that they go out of session. All agreed. Carried.
Cllr Lance Pennel informed that Welbourn had had their referendum on Thursday 19th November 2015. He also informed that David Harper was the Licensing man at 4 Chairman: Date: PCM 8TH February 2016 NKDC.
It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that they go back into session. All agreed. Carried.
16. Finance. (a) Monthly finance report – to receive and accept the monthly finance report. It was proposed by Cllr Mrs Hopkins and seconded by Cllr Mrs Barnshaw that the finance report be accepted. All agreed. Carried.
(b) Signing of cheques / BACS Payments. To resolve to sign cheques / authorise BACS payments listed by the RFO and certify invoices. It was proposed by Cllr Mrs Hopkins and seconded by Cllr Mrs Barnshaw that the cheques and invoices should be signed. All agreed. Carried.
17. Urgent matters for attention – Items which the Chairman is of the opinion should be discussed as a matter of urgency but no resolution can be made. Cllr Barnshaw informed that despite the Clerk emailing the solicitors on the 21st January following the decision at the extraordinary meeting, she had heard nothing back from the solicitors.
It was proposed by Cllr Barnshaw and seconded by Cllr Gallagher that the Clerk contact the solicitors asking to be kept up to date and informed of what was happening. They are to give the Clerk authority to deal and keep on top of the situation. If the Clerk does not receive anything back within a week then she is to write to the head of the firm. All agreed. Carried.
18. ‘In Camera’ item. It was proposed by Cllr Mrs Hopkins and seconded by Cllr Gallagher that “In view of the special/confidential nature of the business about to be transacted it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.” All agreed. Carried.
a. Staff. Project Assistant – discuss the position / contract. It was proposed by Cllr Mrs Hopkins and seconded by Cllr Kenyon that they renew the contract of the project assistant for another 12 months, but any required overtime is to be brought to the attention of the Parish Council in advance. 6 agreed. 2 Abstentions. Carried.
19. Date of the next meeting. The next Parish Council Meeting will be on Monday
5 Chairman: Date: PCM 8TH February 2016 14th March 2016 in the Community Hub.
Meeting closed at 9.10pm.
6 Chairman: Date: PCM 8TH February 2016
Open Forum
Police PC Hanson informed that there had been 1 crime during the period 11 January 2016 and 8 February 2016, which was a burglary on Somerville Close, Waddington between the 18 January and 22 January 2016.
RAF Flt Lt Chris Pritchard attended the meeting on behalf of RAF Waddington. He informed that he is OC Fire, and that Sqn Ldr Ian Lakin and he were the new Liaison Officers. He informed that there will be a new Station Commander in the next few weeks
County Councillors Cllr Mrs Talbot had sent her apologies.
District Councillors Cllr Cawrey informed that 2 of the budget consultations had taken place and they have gone well, with the questioning being more robustly. North Kesteven have voted to continue with the Council Tax Support Scheme, which helps lower income residents to pay their Council Tax, to apply residents should contact the North Kesteven District Council Office. The boundary commission review consultation has now close. North Kesteven has been chosen to take part in an obesity pilot by Leeds Beckett University which launched last week.
Cllr Burley informed that they now have a new website, they had 150 pages on the website that nobody looked at. The Planning Meetings are recorded and are available 3 days after, in the recordings it often sounded as though they were under water, therefore they are replacing the microphones. IT; Officers in the field are now using 4G. They have been looking at upgrading to Windows 10 from Windows 8 but the upgrade will cost them £30,000.
Cllr Pennell informed that the Licensing Committee had approved the draft Licensing Policies and they will now go to Council later this month. He informed that the Lagoon behind Darwin Close for Beal Homes, was supposed to be there but it was too high and so it is to be adjusted. The Planning appeal for Hilltop Farm, Somerton Gate Lane had been refused. Those who have previously signed up for the garden waste via the internet, should have received an email, those who receive letters will get them next month.
Cllr Gallagher informed that the brown bins had increased from £25 to £30. North Kesteven are going to be building 12 new bungalows at Kesteven Court, North Hykeham. Geoff Whittle the oldest Councillor at NKDC has dies aged 92.
7 Chairman: Date: PCM 8TH February 2016
Finance Report for January 2016
Current Account
Balance as at 1 January 2016 £5,077.65
Transferred from deposit account £5,000.00
Add Customer Payments NKDC £512.00 Booking Deposits £0.00 Village Hall £212.00 Redwood Drive £187.50 Burial Ground £0.00 Community Hub £11.00 £922.50 £11,000.15
Less Expenditure NKDC £614.00 PAYE for January 16 £623.04 Wages for January 16 £4,584.75 returned deposit £0.00 EON £1,615.84
Other expenses £1,282.56 £8,720.19 Balance as at 1 February 2016 £2,279.96
Deposit Account
Balance as at 1 January 2016 £25,388.29 transferred to current account £5,000.00 Balance as at 1 February 2016 £20,388.29
8 Chairman: Date: PCM 8TH February 2016 WADDINGTON PARISH COUNCIL MEETING - 8 February 2016
Accounts for Payment Description Amount
Anglian Water Water bill for Redwood Drive £245.26 LRCS Skip exchange £125.00 Byland Countryside Services Remove dead tree £150.00 Angel Springs Water cooler & Water £43.32 ESPO LED Flood light £38.40 ESPO Mop heads & descaler £17.71 ESPO handiscoop, bags, rubber gloves £30.16 ESPO mens safety shoes -£22.80 Recovering pool tables recover pool table - Youth Club £205.00 Konica Minolta photocopier usage £17.63 mileage claim for March 2015(original Mr K Pridgen misplaced) £74.10
Total £923.78
Accounts Paid Since Last Meeting
Cannon Flooring Gym mats for the Youth Club £211.18
Total £211.18
9 Chairman: Date: