Minutes for Transportation and Public Works Committee March 22, 2005 Meeting

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Transportation and Public Works Committee

Meeting Minutes 3 of 14

March 22, 2005, lt

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

Tuesday, March 22, 2005

MEMBERS: / PRESENT:
K. Leibovici, Chair / K. Leibovici
K. Krushell, Vice-Chair / K. Krushell
B. Anderson / B. Anderson
D. Thiele / D. Thiele
S. Mandel / S. Mandel

ALSO IN ATTENDANCE:
Councillor J. Batty
Councillor J. Melnychuk
Councillor M. Nickel
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. CALL TO ORDER

K. Leibovici called the meeting to order at 9:30 a.m.

Councillor D. Thiele was absent.

A.2. ADOPTION OF AGENDA

MOVED K. Krushell:

That the March 22, 2005, Transportation and Public Works Committee meeting agenda be adopted with the following addition:

D.2.b. Undertakings – Winter Maintenance Activities
(K. Leibovici)

G.3.c. Change of Time and Location – April 12, 2005, Transportation and Public Works Committee Meeting

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a. C Expropriation of Property at 11411 – 77 Avenue from Daryl and Ruth Phillips Ø

MOVED K. Krushell:

That Asset Management and Public Works Department report 2005PWL022 be deleted from the March 22, 2005, Transportation and Public Works Committee meeting agenda. / AMPW

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.a. Universal Bus Pass Program (U-Pass) Ø

MOVED K. Krushell:

That Transportation and Streets Department report 2005TS2551 be postponed to the April 26, 2005, Transportation and Public Works Committee meeting, as the first item of business. / Transportation & Streets
Due: Apr. 26, 2005

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

A.3. ADOPTION OF MINUTES

MOVED K. Krushell:

That the March 8, 2005, Transportation and Public Works Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

B. PROCEDURAL MATTERS

B.1. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: D.2.a., D.2.b., G.1.d., G.1.e., G.1.f. C, G.2.b. C, G.2.c., G.2.d. C, G.2.e. and G.3.a.

MOVED B. Anderson

D.3. STATUS OF REPORTS Ø

D.3.a. Sinking of Roadways Water Table Problems

That the revised due date of October 25, 2005, be approved. / Transportation & Streets
Due: Oct. 25, 2005

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.b. Purchase Order Increase to Pentagon Structures for Third Floor, Milner Library Ø

That the total amount of the purchase order value to Pentagon Structures on the Milner Library third floor renovations be increased from $865,202 to $1,072,902. / AMPW

G.1.c. Land Sale to 723311 Alberta Ltd. Ø

That the sale of City-owned land, Lot 6, Block 1, Plan 0426940, located between Parsons Road and 91 Street, North of Ellerslie Road, to 723311 Alberta Ltd, for $1,100,000, be approved. / AMPW

G.3. OTHER REPORTS

G.3.b. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 28, 2005 Ø

That Administration award the tender projects, Attachment 1 of the February 28, 2005, Corporate Services Department report 2005COF027, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

G.3.c. Change of Time and Location – April 12, 2005, Transportation and Public Works Committee Meeting Ø

That the April 12, 2005, Transportation and Public Works Committee meeting be rescheduled to Monday, April 11, 2005, from 9:30 a.m. to 12 noon in Council Chamber. / City Manager

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

B.2. TIME SPECIFICS AND DECISION TO HEAR

MOVED K. Krushell:

That the Transportation and Public Works Committee hear from the following delegation:

G.2.b C West Meadowlark Community Traffic Management Plan

V. Minifie, West Meadowlark Traffic Committee

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici.

ABSENT: D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.b. C West Meadowlark Community Traffic Management Plan Ø

B. Stephenson and A. Jones, Transportation and Streets Department, made a presentation.

Councillor D. Thiele entered the meeting.

A.4. URGENT MATTERS - PROTOCOL ITEMS

Councillor K. Leibovici welcomed Grades 7 to 9 students from D. S. MacKenzie Junior High School, along with their guests from Sapporo, Japan.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.b. C West Meadowlark Community Traffic Management Plan Ø

Mayor S. Mandel entered the meeting.

MOVED K. Krushell:

That the Transportation and Public Works Committee hear from the following delegation:

T. Moffat, West Meadowlark Traffic Committee

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, S. Mandel,
D. Thiele.

T. Moffatt, West Meadowlark Traffic Committee, made a presentation and answered the Committee’s questions.

A. Jones, B. Stephenson, and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions.

Mayor S. Mandel left the meeting.

MOVED D. Thiele:

That the Transportation and Public Works Committee recommend to City Council:

1. That the West Meadowlark Community Traffic Management Plan, as per the concept shown on Attachment 1 of the March 7, 2005, Transportation and Streets Department report 2005TS7782, be approved for permanent implementation.
2. That the 93 Avenue - 165 Street curb extensions be shifted from the north to the south side of the intersection.

MOVED K. Leibovici:

That the Motion on the Floor and the Transportation and Streets Department report 2005TS7782 be referred back to Administration in order that community members can be notified and have the opportunity to provide input, and that this item return to the April 11, 2005, Transportation and Public Works Committee meeting as the second item of business.
MOVED D. Thiele (Made at the March 22, 2005, Transportation and Public Works Committee meeting):
That the Transportation and Public Works Committee recommend to City Council:
1.  That the West Meadowlark Community Traffic Management Plan, as per the concept shown on Attachment 1 of the March 7, 2005, Transportation and Streets Department report 2005TS7782, be approved for permanent implementation.
2.  That the 93 Avenue - 165 Street curb extensions be shifted from the north to the south side of the intersection. / Transportation & Streets
Due: Apr. 11, 2005

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Managed Congestion (K. Krushell) Ø

B. Stephenson and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions.

MOVED D. Thiele:

That Item D.2.a. be made debatable in order that action motions may be made in response to the content of the report.

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

MOVED K. Krushell:

That Administration provide a report that reviews the City’s policy on managing traffic congestion, and that the report return to the June 28, 2005, Transportation and Public Works Committee meeting. / Transportation & Streets
Due: June 28, 2005

R. Millican, General Manager, B. Stephenson and B. Latte, Transportation and Streets Department, answered the Committee’s questions.

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

D.2.b. Undertakings – Winter Maintenance Activities (K. Leibovici)

M. Koziol, B. Belcourt and R. Millican, General Manager, Transportation and Streets Department, answered the Committee’s questions.

Councillor K. Leibovici vacated the chair and Councillor K. Krushell presided. Councillor
K. Leibovici left the meeting.

Councillor K. Leibovici re-entered the meeting. Councillor K. Krushell vacated the chair and Councillor K. Leibovici presided.

MOVED B. Anderson:

That Item D.2.b. be made debatable in order that action motions may be made in response to the content of the report.

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

MOVED K. Leibovici:

That Administration prepare a report for the May 18, 2005, Special Transportation and Public Works Committee Budget meeting, outlining potential policy changes to deal with residential winter road maintenance (City Policy C409B). / Transportation & Streets
Due: May 18, 2005

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.3. OTHER REPORTS

G.3.a. Edmonton Transit System Advisory Board – 2004 Annual Report Ø

G. Feltham, Chair, Edmonton Transit System Advisory Board, made a presentation and answered the Committee’s questions.

MOVED B. Anderson:

That the Edmonton Transit System Advisory Board 2004 Annual Report (Attachment 1 of the March 1, 2005, Edmonton Transit System Advisory Board report 2005CATR01) be received for information. / Edmonton Transit System Advisory Board

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.d. Change Order Recommendation (Purchase Order No. R901112) – Project Management Services, Edmonton Composting Facility – Facility Enhancements Ø

R. Neehall, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED D. Thiele:

That a Change Order to Consulting Services Agreement R901112, Project Management Services, Edmonton Composting Facility-Facility Enhancements, to extend the completion date and increase the fees by $96,000, be approved. / AMPW

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

G.1.f. C North Country Livestock Facility – Waste Management Assessment

MOVED B. Anderson:

That Item G.1.f. C. be dealt with now.

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

MOVED D. Thiele:

That the following Motion on the Floor at City Council be referred back to Administration to provide clarification, and report back to the April 26, 2005, Transportation and Public Works Committee meeting.
MOVED L. Sloan – D. Thiele (Made at the February 23/24, 2005, Special City Council Public Hearing meeting):
That Administration undertake the initiation of a joint waste management assessment with Alberta Environment on the North Country Livestock facility, and report back to Transportation and Public Works Committee on or before September 20, 2005. / AMPW
Due: Apr. 26, 2005

CARRIED

FOR THE MOTION: B. Anderson, K. Krushell, K. Leibovici, D. Thiele.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.e. South Edmonton Sanitary Sewer - Stages SW2 to SW5 Ø

J. Hodgson and W. D. Burn, General Manager, Asset Management and Public Works Department; answered the Committee’s questions.

Continued on page 13.

The Committee recessed at 12 noon.

The Committee reconvened at 1:30 p.m.

A.5. EXPLANATION OF THE PUBLIC HEARING PROCESS

Councillor K. Leibovici explained the procedures for the non-statutory public hearing.

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2. TRANSPORTATION AND STREETS DEPARTMENT

G.2.d. C Bylaw 13882 - A Bylaw to Implement a Cost Recovery User Fee at City-Owned Snow Storage Sites Ø

R. Millican, General Manager, and M. Koziol, Transportation and Streets Department, made a presentation.

B. Merchant, Northern Alberta Shopping Centre Association, made a presentation and answered the Committee’s questions.

B. Yaremko, Oxford Retail Group; and Paul Fairbridge, Ivanhoe Cambridge, Southgate Centre, answered the Committee’s questions.

M. Koziol and B. Belcourt, Transportation and Streets Department; C. Ward, Asset Management and Public Works; and M. Sherk, Corporate Services Department (Law), answered the Committee’s questions.

MOVED B. Anderson:

1.  That Transportation and Streets Department report 2005TS8162 be referred back to Administration to return to the May 18, 2005, Transportation and Public Works Committee meeting, with alternate options to pay for increased costs for handling snow hauled from private businesses to City-owned snow storage sites, with one option being to pay for costs through the business tax levy.
2.  That Administration contact key stakeholder groups for input into the options. / Transportation & Streets
Due: May 18, 2005

CARRIED

FOR THE MOTION: K. Krushell, K. Leibovici, D. Thiele.

ABSENT: B. Anderson.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.1.a. Drainage Problems in High Water Table Areas (D. Thiele)

“Increasingly, I have been receiving concerns from residents in regards to high water tables and sump pump problems. My questions are:
1.  When and why was the bylaw change made to discontinue use of direct storm lines to each lot in a subdivision?
2.  What is the cost per lot if the City returned to a separate storm drain per lot, and would that also increase the size of storm drains within new neighbourhoods?
3.  What is Administration (specifically, Asset Management and Public Works and Transportation and Streets Departments) currently doing with regard to citizens experiencing problems with continued operation of sump pumps (recirculation), flooding and icing sidewalks?
4.  What alternatives are there in these high water table areas, and how does the City deal with concerns and issues that arise from some of the concerns?” / AMPW
Transportation & Streets
Due: May 10, 2005

D.1.b. Citizen Subsidy Program (D. Thiele)

“1. What is needed for the City to implement a subsidy program for our citizens for purchase of energy-efficient products?
2. What are required changes to Bylaws to require new homes to incorporate low flush toilets, energy efficient heating and lighting, and other energy-saving products in new housing or substantial renovations on existing housing?
3.  How much would a subsidy program cost in the initial year, and on what basis could it be implemented?
4.  What other cities have programs like this?” / AMPW
Due: May 10, 2005

G. REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.e. South Edmonton Sanitary Sewer - Stages SW2 to SW5 Ø

Continued from page 10.

W. D. Burn, General Manager, and J. Hodgson, Asset Management and Public Works Department; and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

1.  That construction of Stage SW3a of the South Edmonton Sanitary Sewer (SESS) be advanced for completion in 2006.
1.  That the approved capital budget for project 04-23-9303 be reduced by $2,564,000. / AMPW

CARRIED