Mersey Road Allotment Association Committee s5

Mersey Road Allotment Association Committee

Meeting held on 12th November 2017

Present: Ernie, Matty, Sandra, Tim, Simon, Mike, Jude, Lyn, Peter

Apologies:

Item / Action
Chair’s Opening Comments
Previous Minutes
Matters arising
Apple & Pumpkin Day was ok considering the weather.
Plot Secretary’s Report
Follow up to last inspection:
Plot 43 To be advised we are requesting a NTQ
Confirmation of relinquishment of Tenancy to 138
Now vacancies on Community Plots 6 and 8
New sign for gate purchased / Invoice not yet arrived
Treasurers Report
Financial year ended September and Treasurer resigned from then.
Main Items
Vandals damaged plots at the back over the weekend of 5th November
Camera: now ready for installation.
Community Apple Press Plot holder request for all agreed on purchase
Filing cabinet for holding all Allotment info all agreed on purchase
Apple Trees: need planting in small garden
AGM
No other nominations for Treasurer so only agreement of those who attend need.
All existing officers and committee members will stand again.
Honorarium; Chair, secretary and previous Treasurer to be proposed at meeting. £50 each.
Silverware ordered and gifts purchased
Rent Collection
14th January 2018 11am -1pm
21st January 2018 11am-1pm
28th January 2018 11am -1pm
4th February 2018 11am-1pm
Rent Increase possibly be £4 per full plot.
Full Plot No Age Concession £47 + £15 Management Fee = £62
Half Plot No Age Concession £23.50 + £15 Management Fee = £38.50
Full Plot with Age Concession £23.50 + £15 Management Fee £38.50
Half Plot with Age Concession £11.75 + £15 Management Fee £26.75
Proposed dates for next Year’s events
Plant Sale Saturday April 21st
Open Day July 14th or 21st
Apple & Pumpkin Day 27th October
Water & Taps
Taps need insulating
Turn off water mid-December / Sandra to find a place
Researched 12l with crusher is about £160. Lyn to purchase after Christmas
Argos £57 Lyn to purchase
Need a group to help with planting
Lyn to collect
Lyn to draw up rota
Mike & Tim will do this
Shop Rota No shop until potatoes arrive
Next Meeting Sunday 11th February 2018 10am
Minutes taken and prepared by Lyn