Kanpur Electricity Supply Company Limited Kanpur
KANPUR ELECTRICITY SUPPLY COMPANY LTD
KANPUR
Tender specification No. 12/15-16
For
SUPPLY OF LT CIRCUIT
Due Date of opening 13.05.2015
Extension date 30.05.2015.
Cost of Tender Document (Including VAT): Rs. 570/-
EMD Rs. 25000/-
Sl. No…………………………………………………...... Tender No. 12/15-16
Issued to…………………………………………………………………………………….
Date…………………………………
DD No./Cheque No………………………………………………………………………
Issued by (Name)……………………………………………………………………..
Designation……………………………………………………………………………..
Date……………………………………….
Official Seal…………………………..
CONTENTS
S. No. / Particulars1. / Tender Notice
2. / Instruction to Tenderer
3. / Pre Qualifying Conditions
4. / Technical Specification
5. / General condition of Supply form ‘B’.
6. / Price Schedule
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INSTRUCTIONS TO TENDERERS
1.1 PREPARATIONS OF TENDER
1.1.1. Before submission, of the Tender, the Tenderers are required to make themselves fully conversant with the technical specifications, Drawings, special Instructions to Tenderer, Instruction to Tenderer, General requirement of specification including schedules and General Condition of Contract of Form A/B as may be applicable so that no ambiguity arises at a later date in this respect.
1.1.2. Any inconsistency or ambiguity in the offers made by the tenderer shall be interpreted to the maximum advantage of KESCO and disadvantage to the tenderer. The Tenderer shall have no right to question the interpretation of the purchaser in all such cases and the same shall be binding on the Tenderer.
1.1.3 The tender should be prepared and submitted strictly in accordance with the instruction contained in these specifications. The Tender shall be complete in all respects. Tender be submitted in the manner specified on the attached prescribed schedules and/or copies thereof. To complete the proposal, the tenderer must fill the tender form, declaration, all schedules and data sheets, annexed with the specification item by item in accordance with the instructions and notes supplementary thereto. The tenderer should duly initial the interpolations, insertion, cutting and corrections made in the tender offers.
1.1.4 Each Tenderer shall supply the data required in sheets annexed with the specification by typing at sppropriate places against each item to facilitate preparation of comparative statements. These sheets must be properly signed by authorised representative of the tender/manufacturer testifying the data submitted. All schedules must be duly filled in the shall be enclosed with each copy of the tender. In case the Tenderer does not supply any of the required information at the time of tender, necessary loading may be made while evaluating the prices of his offer without giving him any further opportunity to supply or clarify the same. The Tenderers are notified that in case the required information are not furnished in the specified proforma/schedules attached with the specification, the Purchaser shall not be responsible for any error in the evaluation of their tenderers on this account. Further, the failure to comply with this requirement may result in the rejection of the tender at the discretion of the purchaser.
1.1.5 A set of technical, descriptive and illustrative literature alongwith drawings must accompany each copy of the tender so that a clear understanding of the equipment offered is obtained. The tender sent by post must be posted by registered Post-A/D sufficiently in advance so as to reach the purchaser by the scheduled date and time of submission of tender. Any tender received after the date of submission even on account of postal delay shall not be opened. The tenderers are, therefore, requested to ensure n their own interest that the tenders are delivered in time.
`
TELEGRAPHIC TENDERS SHALL NOT BE CONSIDERED UNDER ANY CIRCUMSTANCES
1.2 SUBMISSION OF TENDER:
1.2.1 The tenderer shall submit his tender in two separate parts. Each part shall be kept in double cover, inner one being sealed.
(i) TENDER BID PART-I:-
This part shall contain the earnest money, technical and commercial particulars pre-qualifying details of tender, quantity and delivery offered. This cover containing this part of the bid shall be super scribed "Tender Bid Part-I (Earnest money, Technical, Commercial and pre- qualifying details etc.)"
(ii) TENDER BID PART-II:-
This part shall contain prices only and the cover containing this part shall be superscribed " Tender Bid part-II (PRICES BID)."
The envelops of both the parts shall be kept in another envelop which shall also be sealed on superscribed on top, as under:
" Tender for supply of ------against specification No. ------due for opening on date------.
1.2.2 TENDER BID PART-I (Earnest Money, validity, Technical & Other terms)
1.2.2.1 Tenderer is required to deposit earnest money as specified Rs...... for full tendered quantity. In case, any tenderer wishes to quote for lesser quantity, the amount of earnest money shall be accepted in any of the following forms only.
(a) Bank Draft drawn in favour of the officer specified in tender notice.
OR
(b) Bank Guarantee from a scheduled Bank in India, executed on a non-judicial stamp paper worth Rs. 100/- as per U.P. Stamp Act, on the specified proforma appended with form 'B' (only applicable when amount of earnest money exceeds Rs. 5,000/-) The validity of the Bank guarantee would not be less than 270 days from the date of tender opening plus claim period of 6 months. Any deviation or addition/deletion from the text of the specified proforma of a Bank Guarantee/inadequate value of stamp paper shall render the Bank guarantee invalid for the purpose of opening of tender Bid Part-II.
1.2.2.2 Offers without proper earnest money and/or latter confirming the validity for 180 days shall not be considered under any circumstances. The earnest money shall be refunded after, award is finalised. The earnest money of successful tenderer shall however be retained till such time he deposits security.
1.22.3 Beside Earnest Money & validity offer, this Bid shall also contain all technical, Commercial and other terms and conditions. The documents duty filled in, must also accompany the Tender Bid Part-I.
1. Schedule A: Tender Form
2. Schedule B: Documents regarding pre-qualifying details of
thetenderer.
3. Schedule C: Declaration.
4. Schedule E: General Particular.
5. Schedule F: List of drawings/literature enclosed with the
tender.
6. Schedule G: Schedule of deviations from "Technical
Specification".
7. Schedule H: Schedule of deviations from " Instructions to
Tenderer."
8. Schedule I: Schedule of deviations from " General
requirement of Specifications.
9. Schedule J: Schedule of deviations from "General
conditions of Contract." Form A.
10. Schedule K: Schedule of quoted work completion schedule.
11. Schedule M: Statement giving details of Proprietorship
/partnership of tendering firm.
12. Schedule P1: Schedule of quantities of deviations from
Technical specification.
13. Schedule P2; Financial incidence of deviations from technical
specification.
14. Schedule Q: Schedule of quantities and price for spare parts .
15. Complete technical details, specification and literature of the equipment offered.
16. Income Tax Clearance.
Note- No price is to be indicated in any form in any of the above
schedules for any item in Tender-Bid Part-I whatsoever.
1.2.3 TENDER BID PART-II (PRICES)
The following documents, duly filled in, must be submitted in Part-II Bid:
Part-II.
1.Schedule P1 : Schedule of quantities and prices for supply, freight,
insurance, erection, testing & commissioning.
2.Schedule P2 : Financial incidence of Technical deviations if any.
3.Schedule Q : Schedule of quantity and prices.
1.2.4 On the date of tender opening at appointed time, part-I of the tender shall be opened publicly in the presence of authorized representatives of the bidders. The date and time of opening of tender part-II shall be intimated separately later on.
1.2.5 Any action on the part of the tenderers to revise the prices and /or change the structure of price(s) at his own instance after the opening of the tender may result in rejection of the tender and/or debarring the tenderer for participation in purchase by the Corporation for one year in first instance.
1.3 VALIDITY:
The tenders shall be valid for a period of six (6) calendar months from the date of opening of the tender or any extended date of opening. Tenders with lesser validity are liable to be rejected.
1.4 PRICES $ PRICE STRUCTURE:
1.4.1 The bidder shall quote VARIABLE prices without ceiling limit on either side as per schedule.
The equipment shall be installed at different places in KANPUR. Hence the tenderer must quote unit F.O.R destination price of all the items ( along with ex work prices ) for dispatch to any railway station in UP. The unit FOR prices shall comprises following components.
A) Ex work Prices
B) Packing, Forwarding, freight and insurance charges against all risk including insurance charges for 30 days storage after receipt of equipments at destination store/ substation against all risks. The tenderer must clearly specify these components individually besides the FOR destination prices.
1.4.2 TAXES & DUTIES:
The prices quoted should be exclusive of all taxes, duties octroi charges etc which will be paid at actuals on production of relevant original vouchers. Excise Duty will be leviable on Ex-works prices only. However , the tenderer must indicate the rate of various taxes/duties leviable as on the date of tender opening . Form C/D will be obtained by the contractor from the concerned consignees. In no case, Form C/D will be demanded through Bank.
1.4.3.1 The price variation shall be allowed on Ex-Works prices only for the contractual delivery period.
1.4.3.2 The component of packing and forwarding, freight and insurance charges shall remain firm in all respects through the currency of the contract.
1.4.3.3 Tenderer shall quote FIRM prices only for the spare parts, service charges for erection and Commissioning of the equipment.
1.4.3.4 No price variation shall be claimed against document to be negotiated through bank.
1.4.3.5 Bank charges, if any for documents to be negotiated through bank, shall be borne by the tenderer.
1.4.5.6 In the event of despatch of equipment beyond contractual delivery period, the
claims shall be raised only after allowing for the due price reduction as per provisions of order.
1.5 EVALUATION OF TENDER:
1.5.1 In comparing tenders and making awards, the purchaser may consider such factors as, compliance with specifications, relative quality and adaptability of suppliers or services, experiences, record of integrity in dealing, ability to furnish repairs and maintenance service, the time of delivery, capability to perform, and available facilities such as adequate shops, equipment plant, technical organization etc.
1.5.1 In case prices of some items are given in lumpsum where unit prices are required, purchaser reserves the right to evaluate unit prices on the basis of the quoted lumpsum prices.
1.5.2 In case, where a tenderer does not quote F.O.R. destination price asked for, their quoted unit prices shall be loaded by appropriate additional factors on ex-works prices as below.
(a) Packing charges @ 0.75%
(b) Forwarding charges @ 0.25%
(c) Freight for 1st 500 Kms. @ 2 %
(d) Freight for every next 250 Km. or part thereof @ 0.5 % thereof.
( For this purpose distance shall be taken from supplier’s station to Lucknow and in case, the distance is less than 500 Km. loading shall be done for a minimum distance of 500 Km. )
(e) Transit Insurance @ 0.5%
(f) Insurance for 45 days storage after receipt of equipment at
Destination station @ 0.5 %
1.5.3 Since the Tenderers have been asked to quote unit variable ( ex-works ) prices only without any ceiling limit on either side, no advantage shall be given to those Tenderers who quote either “FIRM” price or “ VARIABLE PRICES WITH CEILING”
1.5.4 No payment prior to despatch of materials shall be made by the corporation under any circumstances. Tenderers are advised not to ask any such advance payment. Request for such advance payment will not be considered even if the tenderers are willing to pay interest changes there on. Tenderers asking for advance payment are liable to be rejected.