Job Title: E-Portfolio Project Coordinator
RECRUITMENT ROLE PROFILE FORM
Job Title: E-portfolio Project Coordinator
School/Department: Health Sciences
Salary: £21,383 - £25,504 per annum, depending on skills and experience. Salary progression beyond this scale is subject to performance.
Job Family and Level: Administrative, Professional and Managerial, Level 3
Contract Status: Permanent
Hours of Work: Full-time, 36.25 per week
Location: Medical School, QMC
Reporting to: E-learning and Media Manager
Purpose of the Role:
· Provide administrative support for the e-portfolio system for the School in the continuing roll out of PebblePad to enhance the student experience by making a transition to online practices for portfolio and assessment activities.
· Deliver training and support for staff and students in using PebblePad.
· Develop effective working relationships with a range of stakeholders including students, staff and healthcare practitioners and management.
Main Responsibilities / % time per year1. / Develop and maintain online resources and materials to meet learning and assessment requirements within the PebblePad platform. / 30%
2. / Provide administrative support for PebblePad for staff, students and mentors, ad-hoc troubleshooting and on-going technical support for PebblePad, and act as a point of liaison between the School, practice and PebblePad. / 30%
3. / Produce and maintain appropriate project documentation and training materials for a range of audiences, and assist with the development of an online support area. / 10%
4. / Support training workshops and associated resources for students, staff and healthcare professionals, bridging the gap between technology and learning. / 10%
5. / Work alongside School and Trust representatives to develop an implementation strategy for the dissemination of PebblePad in practice. / 5%
6. / Map administrative work processes, working across departments to identify assessment requirements to be transferred to PebblePad. / 5%
7. / Work with relevant admin teams to identify and develop data storage procedures /filing systems/electronic retention systems for tutorial and practice-based documentation / 5%
8. / Other online assessment development activities as required to support the team. / 5%
Knowledge, Skills, Qualifications & Experience
Qualifications/ Education / · HNC or HND in a relevant subject, or equivalent qualifications/certification, plus considerable experience in a relevant role(s)
Skills/Training / · Project management skills.
· High level of IT skills including Microsoft Office.
· Proven ability to build good working relationships across teams and departments.
· Excellent written and spoken communication skills and an ability to communicate effectively with people at all levels.
· Proven analysis, planning, organisational and problem solving skills.
· Ability to work accurately under pressure and to meet tight deadlines.
· Ability to translate ideas from staff into an effective online tool which matches or exceeds their expectations.
· Meticulous attention to detail.
· Ability to proactively carry out research and to draft comprehensive documentation.
· An excellent team player.
· Ability to prioritise and manage a diverse and demanding workload with minimal supervision, using initiative.
· Ability to react positively to frequently changing priorities and deadlines, and deal with unforeseen problems and circumstances.
· Ability to assess, review and put forward suggestions for service levels and improvements.
Experience / · Knowledge or experience using an e-portfolio system or similar digital software.
· Relevant experience in a similar role.
· Experience of drafting complex documentation.
· Experience in delivering one-to-one training sessions.
· Adaptability, flexibility, reliability and resilience in approach to work. / · Knowledge or experience using PebblePad and experience in developing online forms.
· Relevant experience in a similar role in an HE environment.
· Experience delivering group training sessions.
Statutory/Legal / · Sound understanding of the relevant professional, legal and regulatory requirements of own field of work.
· Awareness of accessibility and usability issues and of any legal restrictions placed upon electronic publishing and academic use of the Web
Others / · Willingness to travel across the East Midlands as necessary.
Decision Making
i) taken independently by the role holder
· Managing own time and workflow to meet tight deadlines.ii) taken in collaboration with others
· Final approval of online tools, policies and training materials.iii) referred to the appropriate line manager (E-learning and Media Manager) by the role holder
· Major changes in structure of e-portfolio system· Changes in policies
Additional Information
The role will be part of the School Health E-learning and Media team, working closely with the Associate Professor for Health E-learning. The E-portfolio Project Coordinator will be pivotal to the support and management of electronic data held on the e-portfolio system. The role holder also has opportunities to be involved in other online assessment projects.Informal enquiries may be addressed to Richard Windle, tel: 0115 823 0866 or email: . Please note that applications sent directly to this email address will not be accepted.
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