Iowa ASCD . . . the Source for Instructional Leadership

Minutes ofIowa ASCD Executive Board of Directors Meeting

Friday, December 9, 2011 (1:00 P.M. – 2:30 P.M.)

Norms for Virtual Meeting: For this meeting, please seek recognition by accessing the President; for instance, you might say, "Madame President." Once she recognizes you, please proceed, remembering to . . .

Listen for Understanding
Speak to Be Truthfully Understood
Confront the Tough Challenges
Come Prepared
Start on Time and End on Time
Value Diversity
Honor Confidentiality
Have Fun

Preparation for Meeting:Directors were asked to turn in updates by December 4, 2011, and review all documents prior to the meeting, prepared to discuss and/or take action when appropriate:

Directors Present: Jason Ellingson, Juli Grotewold, Lou Howell, Bart Mason, Leslie Moore, Eric Neessen, Susan Pecinovsky, Elaine Smith-Bright, Cindy Swanson, Chris Welch, Jan Westerman-Beatty,Amy Wichman, Sue Wood, Stephanie Rosenburg-Wager (ad hoc)

Directors Absent: Kelly Adams, Tom Ahart, Pam Armstrong-Vogel, Julie Davies, Marcia Tweeten, Kevin Vidergar

I. Welcome (Leslie Moore, President): Leslie Moore called the meeting to order and reviewed the agenda and group norms.

II.Action Items:(President, Leslie Moore)

Minutes for October 19, 2011
1st Motion to approve minutes: Cindy Swanson
2nd Motion: Amy Wichman
The minutes were approved.
Financial Report
1st Motion to accept final report: Elaine Smith-Bright
2nd Motion: Chris Welch
The financial report was approved.
Insurance Quote
1st Motion to accept insurance quote: Cindy Swanson
2nd Motion: Elaine Smith-Bright
The quote was approved and payment should be made.
Action 2 – Strategic Plan For Membership
1st Motion to approve strategic plan for membership: Amy Wichman
2nd Motion: Cindy Swanson
The strategic plan for Action 2 – Membership was approved.

III.Strategic Plan (President, Leslie Moore): By 2014, Iowa ASCD will have a systems-wide approach to all structures in the organization as evidenced by the expected outcomes of the following four actions with updates in progress annually at the summer retreat and as requested for specific actions and activities

Action 1 - Innovation and Leadership in Teaching and Learning (Past President, Julie Davies) Directors were asked to read the updates on the following areas:

Planning Meeting of October, 2011: Members reviewed the summary of the meeting. Howell commented that Pecinovsky/Davies/Howell met to develop guidelines for determining cost of a conference. Final protocol will be shared at the February meeting and will be used to finalize the price of the Curriculum Leadership Academy.

Fall Conference, 2011: The summary was reviewed by the members. No discussion occurred.

Partnerships: The summary was reviewed by the members. Howell reminded directors to contact her if they might be interested in being part of or hosting Dr. Venable, the author of Authentic PLC’s who will be at the SAI conference in August.

Summer Institute: Howell and Swanson will be meeting December 12 to plan the summer institute, which had to be redone as AEA 267 is hosting Solution Tree/PLC’s on June 19 and 20 in Waterloo – the site and dates of our original plan.

Curriculum Leadership Academy: Sue Wood is near in finalizing the conference.

Action 2 Membership (Director of Member Relations and E-Learning, Amy Wichman)

Membership Update: Amy Wichman reminded individuals to continue to share ideas with her regarding ways to support and attract members. She encouraged conference/events chairs to use twitter as a way to follow-up with participants.

Action 3 Technology (Director of Technology, Chris Welch)

Technology Update: Howell shared that Chris and Paul were working on the logo/banner of the web site and registration information. We continue to update the site with content. When “unveiled,” we will ask the members to review first before opening it to members and the world.

Action 4 Advocacy and Influence (Leadership Council Members, Susan Pecinovsky and Pam Vogel)

Advocacy Update: Susan Pecinovsky shared that plans are being made for the training by Beall and Heddens, probably in January, and then for the wider membership in February. We explored ways to notify the membership of actions/activities: The Source, special editions or notices, postings on new web site, word of mouth, and personal notes were identified.

IV.Policy and Procedures (President, Leslie Moore)

Nominations: Jason Ellingson shared the draft of nominations. He is in need of several others, including candidates for president-elect, members at large, leadership council. Members are encouraged to send him names of possible candidates. Final ballot will be presented to the board in February.

Constitution: Leslie Moore shared the updated constitution and highlighted the possible changes. She also noted that the membership would vote on the changes in the spring ballot. It was noted that ASCD would like all affiliates to drop “Association for Supervision and Curriculum Development” from their name and just use their state and the letters ASCD – Iowa ASCD, for example. It was noted that “formerly Association for Supervision and Curriculum Development” is often noted in documents or when asked for what the letters stand. Howell also shared that while she does not see it necessary, ASCD does encourage two signatures on checks and would ask members to be prepared to share their final thoughts on that at the next meeting before the final vote.

Operating Procedures: Leslie Moore shared major changes, including IEL changed to The Source. Members were encouraged to review and share any questions/concerns at the next meeting.

Code of Ethics: Howell shared that ASCD is encouraging all affiliates to adopt a code of ethics. The one provided is based on that of ASCD.

Conflict of Interest: Howell shared that ASCD is encouraging all affiliates to adopt a conflict of interest statement that all directors sign.

V. Recognition (President-Elect, Jason Ellingson)

Awards:

1st Motion to approve plan of recognition/awards: Susan Pecinovsky
2nd Motion: Sue Wood
Approved after following discussion.

Jason Ellingson shared a plan for recognizing members, schools, districts for their contributions/leadership in education. Besides a certificate/plaque, ideas for recognition included the following: innovation awardee featured on Iowa Future, all awardees featured on Iowa ASCD web site, free Iowa ASCD membership given to individuals, letter of recognition sent to employer of individual. It was determined that Ellingson and Howell will present details, including rubric/evaluation instrument, to identify the awardees. Applications would be from February 15 to April 1 and advertised in The Source as well as the web site. Recognition would occur at the Curriculum Academy.

VI. Executive Director Compensation (President's Council: Julie Davies, Leslie Moore, Jason Ellingson)

1st Motion to approve compensation package: Sue Wood
2nd Motion: Amy Wichman
The compensation package for executive director was approved

VII. Next Agenda – February, 2011 (1:00 P.M to 4:00 P.M.; Virtual Meeting) (President, Leslie Moore)

Action on the following:

Minutes

Finances

Nominations Ballot

Constitution and Supporting Documents

Other

Updates on Action Plan

Recognition/Awards

Committee to Work on Affiliate Recognition Application for 2013

Membership Fees

VII. Adjournment (President, Leslie Moore)

1st Motion to adjourn meeting: Elaine Smith-Bright
2nd Motion: Eric Neessen
The adjournment was approved.

9/13/2018