Human Resources/Payroll Rfp Dgsco-Si-03-0840-70
HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70
SECTION VII
COST INSTRUCTIONS
A. INTRODUCTION 1
1. Hardware 1
2. Submission of Cost Information 1
B. REQUIRED INFORMATION 1
1. Cost Definitions 1
2. Teale Data Center Rates 2
3. Software Customization Costs 2
4. Cost Calculation Criteria 3
5. Payment Terms 3
C. COST TABLE INSTRUCTIONS 3
1B. Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs 7
2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs 9
2B. Cost Table VII – 2B – System Integrator Other One-time Training Costs 17
3B. Cost Table VII – 3B – System Integrator SCO-Owned On-going Software Maintenance/ License Costs 20
5B. Cost Table VII – 5B – System Integrator Teale One-time Costs (Mid-Range) 22
7A. Cost Table VII – 7A – System Integrator Non-Teale One-time Hardware Costs 25
8A. Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs 28
11A. Cost Table VII – 11A – SI/SAP One-time Staffing Costs - Implementation 31
11B. Cost Table VII – 11B – State One-time Staffing Costs - Implementation 35
12B. Cost Table VII – 12B – System Integrator Teale On-Going Costs (Mid-Range) 38
13A. Cost Table VII – 13A – System Integrator Non-Teale On-going Hardware Maintenance Costs 42
14A. Cost Table VII – 14A – System Integrator SCO-Owned On-going Software Maintenance/License Costs 44
15. Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support 47
15A. Cost Table VII – 15A – State On-going Staffing Costs – Support 50
16. Cost Table VII – 16 – Category Summary for One-time and On-going Costs 53
EXHIBIT VII - A - Teale Center Platform Costing - Mid-Range 57
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State of California
CONFIDENTIAL DRAFT 05/24/05
HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70
SECTION VII
COST INSTRUCTIONS
A. INTRODUCTION
The System Integrator Bidders must itemize ALL costs, excluding taxes, associated with implementation (including those cost required to meet the core requirements in Section V – Administrative, Business and Technical Requirements and Section VI – Mandated Requirements from the SAP Proposal).
Cost Omissions: See Section II. D.2.d – Errors in Final Proposal.
1. Hardware
The attached SAP proposal Volume I, Section 3 – Response to Administrative, Business, and Technical Requirements describe the hardware and system software proposed for the HRM/Payroll system’s technical environments. The System Integrator bidder must schedule and manage the hardware and system software proposed. The System Integrator bidder may propose supplemental technology infrastructure needed to support or enhance the implementation of the complete solution (refer to Section V.D – Post-Award Technical Requirements, Supplemental Technical Infrastructure Requirements).
2. Submission of Cost Information
All cost columns must contain “XXX” in place of the actual costs for both the draft and final proposals (full set). Additionally, a second set of completed cost sheets containing all cost information must be submitted separately in a sealed and identified volume with the final proposal (refer to Section II.C.3 – Final Phase and Section VIII Proposal Format).
B. REQUIRED INFORMATION
1. Cost Definitions
a. One-time Costs
One-time costs are those costs paid by the State for material and services (excluding personal computers (PCs) and printers needed for the project team) necessary for the acquisition, customization, configuration, installation and implementation of the proposed products and services, including:
1) Hardware Costs
2) Software Costs (both operating system and application software)
3) Network Components (both hardware and software, if applicable)
4) Other One-time Costs related to any customizations to the mySAP ERP Software as proposed by SAP
5) Training
6) Consultant Staff, including SAP and System Integrator Bidder staff
7) State staff
8) Project Management, Project Reporting, Change Control, Quality Management
9) Conversion
10) Interfaces, both internal and external
b. On-Going Costs (Continuing Costs)
On-going costs are those costs for the Human Resources/Payroll System (including associated support functions) to the System Integrator Bidder and to SAP, as a subcontractor to System Integrator Bidder, on an on-going annual basis after implementation and the system is accepted by the State. The State prefers that any discounts offered be reflected in the annual rates. In addition, on-going costs include any cost adjustments that are applied on an annual basis (i.e., price escalations). On-going cost included:
1) Hardware/Equipment Maintenance
2) Software Maintenance (including software licensing costs)
3) Teale Data Center Service Costs
4) Maintenance and System Support Consultant staff
5) Maintenance and System Support State Staff
2. Teale Data Center Rates
The System Integrator Bidders should reference the following exhibits in calculating the Teale Data Center monthly costs for the proposed solution:
· Refer to the Teale Data Center Hardware Specification Format, Exhibit V – E for the hardware specification worksheet and example to be used when specifying any supplemental hardware for the proposed system.
· Refer to the Teale Data Center Platform Costing, Exhibit VII – A for Teale Data Center platform costing information to be used when calculating the cost of the Teale Data Center services for the proposed system.
The System Integrator Bidder must provide copies of the work sheets used to calculate any costs based on Teale Data Center’s rates. These cost work sheets must be submitted as an attachment to the final cost sheets and will be used by the State to validate that the correct cost formula (rate schedule) was used.
3. Software Customization Costs
SAP provided detailed costs of software customizations (refer to Appendix C, Glossary for definitions) identified in the attached SAP Proposal – Volume III – Cost Data. SAP may perform customizations they proposed as subcontractor to the System Integrator Bidder. The System Integrator Bidder has the option to perform the proposed customizations, as proposed by SAP, or have SAP do the customization. The solution must be implemented as proposed by SAP.
4. Cost Calculation Criteria
The System Integrator Bidder must provide detailed cost calculation criteria used when completing the cost tables.
5. Payment Terms
Refer to Section V – Administrative, Business and Technical Requirements, Section B.2.a.
C. COST TABLE INSTRUCTIONS
System Integrator Bidders are required to complete all applicable cost tables provided in this section. The tables are provided as EXCEL spreadsheets. The spreadsheets contain no formulas (except for unanticipated costs in Cost Table VII-16); therefore, the System Integrator Bidder is responsible for the accuracy of the cost tables. Complete cost tables based on the proposed implementation plan identified in Section V.C.2 – Post-Award Administrative and Business Requirements, Project Management Plan Requirements of this RFP and the attached SAP proposal. Include all costs associated with implementing the entire SAP solution. Use Section III – Current Environment of this RFP for the volume of users to determine costs. Additionally, to assist with preparation of any date sensitive cost calculations, the System Integrator Bidders should use February 2006 as the target project start date.
PLEASE READ THE INSTRUCTION FOR EACH COST TABLE VERY CAREFULLY. In order to complete the cost tables, the SI Bidder will need to use the attached SAP proposal in Volume III – Cost Data.
For each cost table, enter the fiscal year periods “from and to” using the CCYY/CCYY format on the “Fiscal Year ______/______” line. For example: If the first fiscal year period is July 01, 2005 through June 30, 2006, enter: 2005/2006. For the next fiscal year, enter 2006/2007. Use a separate spreadsheet for each fiscal year within the cost table.
The System Integrator Bidders must list all cost items required for the proposed solution. A separate line should be used for each cost item. If more than one page is required for a cost table, summarize the total costs for the table on the last page. For any items identified by the System Integrator Bidder after contract award that are required for the solution that were not included on the cost tables, the State will consider these to be provided by the selected System Integrator Bidder at no additional cost to the State.
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State of California
CONFIDENTIAL DRAFT 05/24/05
HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70
SECTION VII
COST INSTRUCTIONS
EVALUATION AND CONTRACTUAL COST TABLES
The System Integrator Bidder must complete and will be evaluated on all costs.
Cost tables marked, as “SI Bidder Contract” in the following table, will be included in the winning System Integrator Bidder’s contract. Cost tables marked as “State Cost Only” are considered state internal expenditures and will be used to evaluate the System Integrator Bidder’s proposed cost, and will not be included in the winning System Integrator Bidder’s contact.
NOTE: Cost tables completed by SAP are not listed in the table below.
Cost Table / Evaluation / SI Bidder Contract / State Cost Only /Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs / X / X
Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Cost will be included in SAP’s contract) / X
Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs – Travel Expense Worksheet / X / X
Cost Table VII - 2B - System Integrator Other One-time Training Costs / X / X
Cost Table VII - 3B - System Integrator SCO-Owned On-going Software Maintenance/Licensing Costs / X / X
Cost Table VII - 5B - System Integrator Teale One-time Costs (Mid-Range) / X / X
Cost Table VII - 7A - System Integrator Non-Teale (Non-TDC) One-time Hardware Costs / X / X
Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs / X / X
Cost Table VII – 11A – SI/SAP One-time Staffing Costs – Implementation / X / X
Cost Table VII – 11B – State One-time Staffing Costs – Implementation / X / X
Cost Table VII – 12B – System Integrator Teale On-going Costs (Mid-Range) / X / X
Cost Table VII – 13A – System Integrator Non-Teale On-going Hardware Maintenance Costs / X / X
Cost Table VII – 14A – System Integrator SCO-Owned On-going Software License and Maintenance Costs / X / X
Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support / X / X
Cost Table VII – 15A – State On-going Staffing Costs –Support / X / X
Cost Table VII – 16 - Category Summary for One-time and On-going Costs / X
COTS SOFTWARE VENDOR COST TABLES
Costs identified in the attached SAP proposal, Volume III – Cost Data, Cost Table VII – 10 – One-time COTS Customization Costs, Cost Table VII – 11 – One-time Bidder Consulting Services Cost for Specific Duties/Activities, and Cost Table VII – 16 – One-time Bidder Consulting Services Cost for Active Presence must be used when completing cost tables within the System Integrator Bidder’s RFP.
SAP, as subcontractor to the System Integrator Bidder, will perform specific duties/activities as identified in Cost Table VII – 11, these cost must be included in the System Integrator Cost Table VII – 11A.
The System Integrator Bidder may propose to complete SAP proposed customizations identified in Cost Table VII – 10, for a different cost identified by the System Integrator Bidder, however the System Integrator Bidder may not change the customization itself. Any customizations proposed by the System Integrator Bidder to be done by SAP must be done for the price quoted. The System Integrator Bidder, within Cost Table VII – 11A, must identify that either the System Integrator Bidder or SAP will complete the customization and the cost involved.
The software cost proposals for the architecture and integration involvement, including customizations completed by SAP, must be integrated into the contract between SAP and the System Integrator Bidder. SAP will provide these items at the price quoted in the attached proposal, Volume III – Cost Data. All prices quoted in the attached proposal, Volume III – Cost Data, have been held firm until August 2006.
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State of California
CONFIDENTIAL DRAFT 05/24/05
HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70
SECTION VII
COST INSTRUCTIONS
Evaluation and Contractual Cost Tables
System Integrator Bidders are to propose implementation/solution costs for all listed business functions.
General System
Employment
Payroll
Benefits
Employee Self Service
Information Access
Workflow
“What if” Scenarios
Position Management
Timekeeping
Leave Accounting
Complete each of the following tables, combining costs for all of the above listed functions.
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State of California
CONFIDENTIAL DRAFT 05/24/05
HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70
SECTION VII
COST INSTRUCTIONS
1B. Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs
List all supplemental software not included in the SAP proposal (excluding Teale Data Center software) required for the system being proposed that will be delivered by the System Integrator Bidder. Include any project management, conversion, interface development, etc., software necessary to implement the SAP proposed solution. Refer to Section V – Post-Award Administrative and Business Requirements, C.1 through C.15 and Section V.D – Post-Award Technical Requirements, D .1 through D.4.
Include any Interactive Voice Response (IVR) software that meets the above criteria (Refer to Section V.C.8 – Post-Award Administrative and Business Requirements, Interactive Voice Response (IVR) Requirements). Additionally, include any help desk software that will be delivered by the System Integrator Bidder (Refer to Section V.C.11 – Post-Award Administrative and Business Requirements, Controller’s Office HRMS/Payroll Customer Service/Help Desk Services Requirements).
This table will be used for evaluation and will be included in the System Integrator Bidder’s contract.
column heading / information to be entered in that columnSOW Ref. / Enter the Statement of Work (SOW) reference number.
Del Date / Enter the anticipated delivery date of the software.
Item Description / Enter the description of the item being proposed. Use a separate line for each software item required for a complete system. Include in the Description the model or version/release number, the manufacturer, and a detailed description of specifications, application license fees, etc.
Part Number / Enter the part number of the item being proposed.
Quantity / Enter the quantity of this item required.
Unit Item Cost / Enter the unit cost for this item including all discounts.
Unit Documentation Cost / Enter the costs to be paid by the State for the User Manuals and Reference Materials for the proposed operating system and application software modules.
First Year of Maintenance Cost / Enter the cost of the first year of maintenance for the software listed.
Total Per Unit Cost / Enter the total cost per unit. (Add “Unit Item Cost”, “Unit Documentation Cost”, “First Year of Maintenance Cost”)
Total Item Cost / Enter the Total Per Unit Cost multiplied by the quantity to be ordered.
F/Y _____/_____ Total / Enter fiscal year total of all columns not shaded.
Total Cost / Enter total of all columns not shaded.
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