Greater Manassas Baseball League

GREATER MANASSAS BASEBALL LEAGUE REGULAR MEETING MINUTES August 6, 2010

A regular meeting of the Greater Manassas Baseball League Board of Directors was held at the Manassas City Police Station Multi-purpose Room on the above date with the following attendees:

Attending Board Members: Robert Bell, Rick Bill, Vickie Bill, Mary Clarke, Dave Cogar, Paul Hairfield, Kevin Jennings, Wendy Jennings, Kenny Loveless, Clayton Miller, John Morris, Krista Newton, Kevin Streets, Jason Stubler, Greg Sutherland, Warren Swarthout, Josh Walker, Ray Walker, Jimi Weaver, Bill Yochem

Absent Board Members: Derek Cogar, Greg Fields, Kim Payne, John Vollmer, Bart Windsor

Attendees: Mark Stevens, Brian Helbert, Brian Metras, Tim Birkenbuel, Mercury Payton, Fred Page, Vic Rossi, Kyle Averill, BJ Sullins, Ken Woolfrey, Colby Poteat, David Muirhead, Helen Joo, Joe Lonchar, Ken Ramseyer

CONSENT AGENDA

President Cogar called the meeting to order at 7:02 pm

COACHES APPROVALS: Manager, Assistant Coach and Tournament Team Manager approvals held in each division as applied candidates received. Commissioners to notify each candidate of their approval status for Fall 2010 season.

EXECUTIVE REPORTS

President’s Report: Nothing to report

Vice President’s Report – Baseball: Nothing to report

Vice President’s Report - Softball: Nothing to report

Secretary’s Report: Minor changes to minutes (Greg Sutherland was in attendance; Dave had signed the City User Agreement); Motion by Mary Clarke to approve; seconded by Jimmy Weaver. Motion carried.

Treasurer’s Report: Tournament team data still being sorted through. Wendy will send out updated report once she has all details. Rick explained how the electric bill is determined. Motion to approve by Jason Stubler; seconded by Jimmy Weaver. Motion carried.

UNFINISHED BUSINESS

CITY CONTRACT STATUS AND LIGHTS UPDATE: Kenny updated the Board on the status of the city contract. There was a brief discussion of looking at ways to reduce light expense. Kenny discussed the possibility of charging for use of the complex. City is concerned about the park system

GMBL Board Meeting Minutes Page 1 of 4 in general. Discussion regarding splitting meters for Field 6 to try and cut the cost down. Kenny will be getting with Mike Moon to set a time to discuss further.

SPRING TOURNAMENT TEAM UPDATE/FINANCIALS STATUS: Nothing to report

TBALL REGIONAL UPDATE/BUDGET REVIEW: Detailed budget review provided by Mary. Successful regional tournament

FALCON/CAVALIER CONTRACT: Kenny to follow-up with Falcon to determine where things stand

CIVIL WAR ERA GAME JULY 2011: – July 21 - 24 – on schedule to host an “old timers game” tentatively scheduled for July 23 at Jennie Dean fields. GMBL involvement TBD.

BLUE GRAY LEAGUE STATUS: Invoiced for use of fields in regard to lighting – $1448.00. Fields were used for two days. Motion made by Jason to prorate; Robert seconded. Motion carried. Discussion: League operating under the assumption that GMBL supported the league playing at the fields. Because of the fee for lights, Blue Gray was asked to pay for lights for days used. Because of potential issues that could arise from this use, Jason was invoiced.

NEW BUSINESS

FALL GAME AND PRACTICE SCHEDULE: Dave/Clayton to get together to develop schedule

MEMORIAL DAY TOURNAMENT: Nothing to report

DISTRICT TOURNAMENTS: Nothing to report

DOG DAYS FINANCIAL RESULTS: Waiting on umpire bill . Dave will inquire as to when we can expect it

COANGELO AND SOFTBALL CAMPS: - 50 signed up for baseball; 13 unpaid for baseball. 22 basic skills, 15 pitcher catcher for softball, all paid

CHAIRMAN’S REPORTS:

BYLAWS AND RULES COMMITTEE: Nothing to report

BACKGROUND CERTIFICATION COMMITTEE: Kevin reported it is on the website

REGISTRAR: Covered in manager approvals; separate document showing approvals

PROTEST COMMITTEE: Nothing to report

TOURNAMENTS:

GMBL SPONSORED TOURNAMENTS DOG DAYS LABOR DAY – No hits yet

GMBL Board Meeting Minutes Page 2 of 4 FALL – Potentially conduct a fall tournament

BABE RUTH/CAL RIPKEN TOURNAMENTS: Nothing to report

TOURNAMENT TEAMS DIRECTOR: Nothing to report

SPONSORSHIP: Mary and Wendy need to get together as financial figures to not coincide. All Fall teams are covered.

GAMES AND PRACTICE SCHEDULER: Clayton and Dave to get together

UMPIRE IN CHIEF: Note on website asking for house league umpires. Need to set up training session for umpires. Leave it open to anyone who is interested. Softball needs more training

SNACKBAR COORDINATOR: Closed for the season; revamping for the fall. Wendy wants someone else to take responsibility. Wendy can no longer devote the time to handle. Certified food handlers needed. Two board members on duty. Must have additional help

EQUIPMENT – PROCUREMENT/DISTRIBUTION: Some equipment is in; others still have it.

MAINTENANCE AND GROUNDS OPERATIONS: Nothing to report. Dave needs for the board to provide support in the maintenance of the fields.

PUBLILCITY AND OPENING DAY: Nothing to report

LONG RANGE PLANNING / GRANTS: Nothing to report

FUNDRAISING: A few small things coming up – Modells Team Week; Speedy Green Car Wash; Hayride; Spaghetti Dinner

CLINICS: See information on camps above

COMMISSIONERS’ REPORTS

BLASTBALL / T-BALL: Nothing to report

ROOKIES-7 – Nothing to report

ROOKIES-8 – Nothing to report

MINOR A – Nothing to report

MINOR AA – Nothing to report

MAJORS – Aging up issue regarding player; asked permission to age up for Fall Season only; motion made by Mary; seconded by Bill Yochem; motion carried

BABE RUTH – Nothing to report

GMBL Board Meeting Minutes Page 3 of 4 SENIOR BABE RUTH – Nothing to report

BLUE GRAY 18+ OLDER LEAGUE – See information above regarding Blue Gray League

SOFTBALL – Concern regarding the umpires. Umpires need more training; need to show up; follow through with rules

CLOSING

OTHER DISCUSSION/ADJOURNMENT:

Mr. Meckie with Bull Run would like to explore a 3 year contract. This would allow price control for three years vs. annual negotiation of fees. Proposing using 2010 fees. Dave asked if the board would want to consider pursuing. Disclosure made by Dave that Jason works for this umpire association, as well as Dave’s two sons, and that at this time they were the only organization this would be discussed with. Krista Newton made motion to discuss multi year contracts with multiple organizations; seconded by Jimmy Weaver; motion carried. Dave and Krista will be involved with discussions.

Conflict of Interest issue needs to be resolved.

Brian Helbert inquired as to what he could do in the fall to prepare his team for next year’s tournament games. Brian will get with Kevin Streets to iron out options.

ODBL received approval to play at Complex (Jennings). Motion made by Jason to approve; seconded by Kevin Streets.

Wendy made a motion to adjourn; Jason second; Meeting adjourned at 10:50 pm

DATES TO REMEMBER

SUNDAY, AUGUST 15 BASEBALL DRAFT

SUNDAY, SEPTEMBER 12 7:00 PM - MONTHLY BOARD MEETING @ MANASSAS BOYS & GIRLS CLUB

GMBL Board Meeting Minutes Page 4 of 4