Grand Alumni Homecoming

Grand Alumni Homecoming Tasks List

80thLSEI Foundation Day Celebrations

October 22, 2011 (Saturday)

Table 1 (as of 1 April 2011)

Committees / Chairman / Responsibility and Expectations / Remarks/Status
Board of Trustees / Etoy Pili / Develop theme, logo and mascot for the homecoming / Green and white rabbit was suggested to be the mascot.
Board of Trustees to produce other ideas for discussion during the next meeting.
Program / Rico Gonzales / Develop plan of activities during the homecoming celebrations including but not limited to, entertainment, games, drawing of raffle/door prizes / Refer to Tables 2 and 3 for the draft program of activities.
Finance / Noel Ama / Manage and account for the finances for the activities
Secretariat / Liza Cardeno / 1. Take charge of the registration of attendees and other documentations, including photos & videos; Develop guidelines on the registration process
2. Registration starts at 4pm. Registration fee of P 100 will be collected.
3. Develop and print registration tickets;
- Registration tickets to include raffle stubs
4. Develop name tags, to include name of alumnus/alumnae and batch; Maiden name will be included for alumnae
5. Provide sufficient number of ushers and develop guidelines on how they will be utilized
6. Develop ads and means of announcement
- Develop/Print flyers
- Develop/Print/Install tarps (3 Binan, 1 San Pedro, 1 Sta. Rosa, 1 Muntinlupa);
- Radio/TV broadcasts (c/o Ruel Timbol)
8. Develop list of special guest(s);Develop formal invitation(s) to special guest(s) and provide token gift(s) to special guest(s)
9. Secure necessary permits from LGU/Barangay
Estimated number of attendees is 1000-1200 / Registration tents and counters to be set up along the main driveway leading to the school campus. Set of laptops and printers will be used to facilitate process, including voting for the new set of officers.
Master list of graduates can be used at the registration desk to facilitate process.
Exhibits / Ernani Guamen / Develop exhibits to remind attendees of their high school years / Draft concept was presented; High school photos to be digitally scanned, laid out & printed on tarps (8’x4’) to be mounted/placed in strategic locations in the venue; Each tarp will cover a decade (or 2 tarps max per decade)
Need to collect as much photos as possible
Fund Raising / Rico Gonzales / Provide funds to support the requirements of the activities. / Fund raising will be done thru solicitations for the souvenir program. Refer to “Souvenir Programs and other Merchandises”.
Solicitation letter and sponsorship contract were prepared already and ready for distribution. Potential sponsors had been selected.
Draft letter for overseas alumni completed and will be posted thru the alumni site.
Foods and Drinks / Edith Asido*
Marita Sanchez
Myrna Abaya
Anna Pili
(*) Chairman / 1. Make appropriate arrangements with various food concessioners to provide sufficient foods and drinks (snacks and dinner) for the attendees during the whole duration of the homecoming.
2. Food provisions shall be appropriated for special guests
3. Courtesy drinks and finger foods will be provided for once the attendees are in the covered court at the start of the program proper.
4. Provide sufficient water stations in the event venue
NO ALCOHOL ALLOWED DURING THE CELEBRATIONS.
Lights and Sounds / Batch ‘81 / Provide sound system, music and lighting; music to include 60s, 70s, 80s and ballroom
Logistics and Physical Arrangements / Batch ‘81 / 1. Provide tables, chairs, tents and other necessities, including, but not limited to, ground preparations, “holding room” for each batch, portalets, installation of exhibits, etc;
2. Provide candles for the Farewell Song (see Program)
3. Provide for seedlings for the tree planting event / With Anna Pili assisting for the Event Coordinator
Decorations / Batch ‘81 / Provide appropriate decorations for the venue and the immediate vicinity to create a festive atmosphere
Souvenir Programs and other Merchandises / Etoy Pili Nancy Garrucho-Bayani / 1. Make arrangements to have souvenir items available for sale: T-Shirts, baseball caps, coffee mugs, key rings, badge/buttons, CD/DVD compilation, etc;
2. Provide on-site Photo Booth
3. Preparations and printing of souvenir programs shall be coordinated by Rico Gonzales
Security and Traffic / Vice Mayor Arman Dimaguila
Joey Macquinay / 1. Provide security to the celebrations and manage the traffic along Bonifacio St. ; Plan for and allocate sufficient space for parking
2. Provide on-site ambulance and first aide station
Search for LSEI Outstanding Alumni / Search and award outstanding alumni; set criteria; develop citation/awards / Search for outstanding alumni was cancelled. Instead, a list of alumni who made good in their various fields of endeavor will be generated. The listing shall just be shown during the course of the event.
The fields can be as follows:

Education
Government Service (including foreign service)
Health and Medicine
Community Service
Law
Finance
Business
Military
Agriculture
Engineering and Various Fields of Science
Media and Communication
Sports and Athletics

Nominees to be included in the list need to be generated.
Election / Nora Fajilagot *
Rico Gonzales
Edith Ludovico
Precy Velarde
Betty Sarsadias
(*) Chairman / Oversee the election of new set of officers for LSEIAAI; Develop guidelines on the conduct of the election; develop ballot for the election
Other Activities / Develop and oversee other activities and services associated with grand alumni celebration
1. Tree Planting
2. Motorcade
3. Fireworks Display
5. etc / Tree planting is scheduled to be done 5pm on 22 Oct 2011.
Need to search for sponsorship for the fireworks display.
Motorcade will be done ???.

Grand Alumni HomecomingProgram of Activities

80thLSEI Foundation Day Celebrations

October 22, 2011 (Saturday)

Table 2 (as of 1 April 2011)

Activity / Time / Venue / Person-in-Charge / Remarks
Motorcade
Novelty Store / Whole day / Tent/Booth / Nancy Bayani-Garrucho (’73) / Printed t-shirts, baseball cup, bush hat, jacket, mugs, cd, etc
Photo Exhibit / Whole day / Strategic location around the campus / Ernani Guamen (’71)
Registration / 4pm / Tent near the gate / Liza Cardeno (’74) / Every registrant will be given free pin badge, raffle ticket, ballot for the election
Election / 4pm / Beside registration tent / Nora Fajilagot (’66)
Symbolic Tree Planting / 5pm / Vacant spot/annex building area to be identified by LSEI Management / ?? / 15 (10?) seedlings to be planted by the member of the board of trustees
Program / 6pm / Covered court and parade grounds / Rico Gonzales (’73) / Details of program proper is shown below.
Fireworks Display / 8pm / Looking for sponsor(s)

Grand Alumni HomecomingProgram

80thLSEI Foundation Day Celebrations

October 22, 2011 (Saturday)

Table 3 (as of 1 April 2011)

Program Number / Time / Performer / Remarks
1 / Entry of Alumni / 6pm / Alumni / From holding area to the covered court thru the concrete path walk near the admin building; From the oldest batch to the latest batch represented
Music being played is ???
2 / Entry of colors / Philippine Flag, LSEI Banner, Alumni Banner, LSEI Band
3 / Singing of the Philippine National Anthem / Alumni and LSEI band
4 / Invocation / Marit Nava (’82) / Must be ecumenical; Invocation to be reviewed by the board
5 / Signing of the LSEI Hymn / Alumni and LSEI Band (or CD) / To be led by 4 singers on stage
Lyrics shall be provided for (thru digital projector)
6 / Presentation of Batches / Liza Cardeno (’74) / Special mention of Jubilarians (Classes of 1961 and 1986)
7 / Presentation of LSEIAAI Officers / Jaime Ludovico
8 / Welcome Remarks / Noel Ama (‘67) / Including acknowledging of guest.
9 / President’s Report / Nestor Pili (’73)
10 / Introduction of Guest Speaker / Edith Asido (’74) / To prepare introductory remarks
11 / Inspirational Talk by Guest Speaker / Dra. Pricilla Y. Arguelles / Gift or plaque for speaker
12 / Presentation of Plaque of Appreciation to the Guest Speaker / Nestor Pili with Noel Ama & Ernani Guamen
13 / Entertainment (Dance/Song) 7 sets / Classes of 2010, 1978, 1973, 1985, 1986, 1971, 1983 / To be performed at intervals; Themes of performances to be approved by the board. Should be limited to 6 minutes per presentation
14 / Dinner / 7pm / Jolibee, Max’s, Starbucks, Chowking, Binalot, McDonald, School Canteen / Pay-as-you-order meal; Musical performance during dinner
15 / Games/Raffles / Ronnie Rabino (’82) / To be played or drawn at intervals; Tambiolo to be made available
16 / Acknowledgment of Achievers / Edith Ludovico (’56)
17 / Alumni Dance / Mobile Disco
18 / Proclamation of New Set of the Board of Trustees / Nora Fajilagot (’66)
19 / Closing Remarks / Ernani Guamen (’71)
20 / Farewell Song (in candle light) / To be led by LSEI Chorale with the LSEI Officers on stage / Possible Songs: “Through the Years”, “If We Hold on Together” and “Auld Lang Syne”
Lyrics shall be provided for (thru digital projector)
21 / Dance . . . Dance . . . Dance / Up to 12 mn / Alumni and Guests / Music to be provided for by mobile disco