Fy 2015-2016 Operating Budget Timetable
FY 2015-2016 OPERATING BUDGET TIMETABLE
November 7, 2014
Memorandumoutlining submission of appropriated funds budget request requirements.
November, 2014
SBCC Meetings begin
January 30, 2015
Unit Heads, Directors and Deans begin reallocation analysis and budgeting process using the program viability results.
February 13, 2015
Unit Heads, Deans and Directors forward reallocation recommendations to division Vice President
February 18-19, 2015
SBOE Meeting
February 27, 2015
Vice Presidents finalize recommendations and submit to the Budget Office for compilation.
March 2015
1.Initial auxiliary and local funded budgets need to be submitted for review.
2.Legislature approves appropriations.
3.Based upon the lump-sum allocation policy and the salary policy, distribute theexempt salary worksheets for updating.
March 16, 2015
Board agenda must be in the mail, including our proposal for student tuition and fees.
March 18 and 19, 2015, 1:00 – 5:00 pm
FY16 budget presentations to SBCC
A standard template for SBCC budget presentations is attached. This should be used by all presenters, although additional charts you believe are essential to your presentation are also allowed.
Presentations should include:
a.A brief summary of how the previous year’s budget was used.
b.College budget request forms.
c.A brief summary of the key factors and outcomes of each budget scenario, including:
•The general nature of the reduction/investment.
•A general description of expenditure items to be modified (personnel, travel, materials, etc.).
•Who/what will the changes affect? What is the current demand/need for the products, programs or services affected?
•How will this affect your strategic plan?
•Plans to mitigate loss of service/product.
•Assessments of how your proposed budget initiatives will improve enrollment and/or retention, where applicable.
d.Results of your program prioritization exercise and how the results of this exercise have been incorporated into your budget proposal.
e.Requests for new programs or services should be part of the University’s and the Colleges’ strategic plans and have been previously included in the University’s 5-year plan. If not included, an explanation should be provided. This also includes submissions of Notices of Intent (NOI), which should be included in the budget plans.
As was done last year, rather than individual presentations by the academic units to the Special Budget Consultation Committee (SBCC), the Provost and Vice President for Academic Affairs will make a consolidated presentation for all Academic Affairs units to the committee.
March 23-27, 2015
SPRING BREAK
April 6, 2015
SBCC to finalize budget recommendations and forward recommendations to President
April 15, 2015
BOARD MEETING – Approval of student fees
April 16, 2015
BOARD MEETING - Allocation of lump-sum appropriation and approval of faculty and exempt staff salary policy.
April 17, 2015
Allocation of the remaining funds for FY2016 will be distributed. Colleges/departments will have complete flexibility in allocating these funds between expenditure categories.
April 24, 2015
The exempt salary worksheets must be completed and returned to the budget office to update the computer file. The worksheets will be reviewed and reconciled to the approved funding levels. This information will be used to generate the employment contracts.
April 24, 2015
Auxiliary and locally funded accounts final budget is due. The final budget will include operating expenses and revenue projections.
April 24, 2015
Cut-off date for salary information that will be reported in the Board approved operating budget.
April 27, 2015
Last day to make ANY changes to the budget. Final reconciliation will be made and the budget book printed.
April 30, 2015
Complete final draft of FY16program prioritized budget for SBOE approval
May 11, 2015
Budget data is used to complete the FY2015 financial reporting schedules used by the Board to approve our operating budget.
June 5, 2015
Employment contracts will be distributed for the appropriate signatures.
June 17-18, 2015
BOARD MEETING - Approval of FY2016 operating budget.
SUB-SCHEDULE AND TIMELINE FOR STUDENT ACTIVITY FEE INCREASES
February 4, 2015
All fee proposals are due to the Budget Office
February 6, 2015 (9:00-12:00 President’s Conference Room)
Departmental hearings to determine student fee increase/distribution. (Woodworth-Ney, Fletcher, Terrell, Budget Officer, current ASISU President and Vice Presidentand SBCC).
February 11, 2015
Notice of student fee increases sent to ASISU President, State Board of Education, and Bengal for publishing Feb 18. (Six weeks prior to April 16 Board Meeting is March 5.)
February 23/24, 2015
Public Hearings on student fee increase Pocatello and Idaho Falls
Feb 23 12:30 pm – Idaho Falls – Bennion Multi-Purpose Room
5:30 pm – Pocatello – PSUB Middle Fork Room
Feb 24 12:00 pm – Pocatello– PSUB Middle Fork Rm. (broadcast to Meridian, Rm. 509)
March 16, 2015
Final date for President Vailas to approve activity fee increase (Board Agenda submission deadline).