Fast Entry of Time Data - Short Term Sick Elections
Functional Area: Time Management / Fast Entry of Time Data - Short Term Sick Elections
Purpose
Use this procedure to record multiple short-term sick (STS) leave balance end-of-year elections.
Trigger
Prior to the end of the calendar year, employees must decide what to do with their remaining short-term sick (STS) balance. Perform this procedure to record multiple employees STS leave balance end-of-year elections.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
· Select Human ResourcesTime ManagementAdministrationTime DataFast Entryto go to theFast Entry of Time Datascreen.
Transaction Code
PA71
Business Process Information
At the end of each year, employees of the IUOE and AFSCME labor unions make a selection regarding the balances remaining in their short-term sick leave bank. These elections are to be recorded in SAP using Infotype 2012 (Time Transfer Specifications).
Helpful Hints
· The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
· On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Time Management / Fast Entry of Time Data - Short Term Sick Elections
Procedure
1. / Start the transaction using the menu path or transaction code.
Fast Entry of Time Data
2. / Click to the left of Time Transfer Specifications.
3. / As required, complete/review the following fields:
/ Field / R/O/C / Description /
Fr. / Required / A beginning range to be entered or selected from a list
Example:
12/31/2005
This should always be 12/31/XXXX.
To / Required / End value when specifying a range of values, dates and/or times
Example:
01/13/2006
This should always be 01/13/XXXX.
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
2012
You can also type the name of the Infotype (Time Transfer Specifications).
STy / Required / Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each.
Example:
STS1 (STS end of year election)
4. / Perform one of the following:
If you want to / Then / Go To
Enter personnel numbers and their election / Select to the left of Enter in fast entry screen.
This is the recommend method. / Step 5
Enter elections from a list of all AFSCME and IUOE employees / Select to the left of Preselect using report.
Leave the unlabeled field to the right blank. / Step 9
Exit this transaction / -- / Step 16
5. / Click .
Create Time Transfer Specifications (2012)
6. / As required, complete/review the following fields:
/ Field / R/O/C / Description /
Personnel number / Required / Unique employee identification number
Example:
10000133
Enter all employee Personnel numbers with a STS end-of-year election.
Number / Required / Unique identifier assigned to a notification, work order, or a profile object ID
Example:
1 (Transfer 100% to SCK bank) 2 (Add to next year’s STS bank, excess to SCK bank) 3 (Add to next year’s STS bank, excess to be paid out)
If employee elects to be paid for remaining balance, no entry is required. Employees will be paid a maximum of 48 hours for AFSCME employees and 96 hours for IUOE employees.
7. / Click .
Maintain Time Transfer Specifications (2012)
8. / Go to Step 16.
/ The system displays the message, “XXXX records created.”
9. / Click .
Personnel Number Selection for Fast Data Entry
10. / Click .
ABAP: Variant Directory of Program RPLFST01
11. / Double-click STS ELECTIONS.
Personnel Number Selection for Fast Data Entry (2)
12. / Click .
/ Ensure year is changed to reflect the current year.
/ These selections will call up all AFSCME and IUOE employees who are active during the month of December.
Fast Entry of Time Data (2)
13. / Click .
Create Time Transfer Specifications (2012) (2)
14. / As required, complete the following field:
/ Employees are listed numerically by their personnel number.
/ Complete the following field next to each employee that has made an STS end-of-year election.
15. / Click .
Maintain Time Transfer Specifications (2012) (2)
16. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “XXXX records created.”
17. / You have completed this transaction.
8/14/2017
Ver: / 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc
© University of Cincinnati / 11/12
Work Instruction
Functional Area: Time Management / Fast Entry of Time Data - Short Term Sick Elections
Result
You have entered STS end-of-year elections for AFSCME and IUOE employees.
Comments
In order for balances to be transferred and/or wages to be generated, Time Evaluation (Transaction PT60) must be run.
Employees will see the results of their STS election on their paycheck from the first full pay period of the year.
8/14/2017
Ver: / 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc
© University of Cincinnati / 12/12