East Hanover Township, Lebanon County
East Hanover Township, Lebanon County
Municipal Building
1117 School House Road
Annville, PA 17003
April 24, 2017
The Board of Supervisors met here in regular session at 7:30 pm.
Chairman - Matt Hetrick Present
Vice-Chairman - Edward Heagy Present
Secretary/Treasurer - Dennis Grubb Present
The meeting was called to order by the Chairman, Matthew Hetrick. Hetrick led the group in the Pledge of Allegiance to the American Flag.
The minutes of the March 27, 2017, Township were presented for approval. Heagy motioned to accept the minutes as presented, Grubb 2nd the motion and with all three Supervisors voting in favor, the minutes were approved.
Payment of Bills
The following payments were presented for approval:
Township checks #5957 through #5998 in the amount of $35,097.60 Automatic withdrawals in the amount of $1,889.01
Ono Sewer Fund checks #2732 through #2735 in the amount of $1,783.14
Ono Sewer – Capital Expenditure No Checks were written from this account in April
Recreation checks #1163 through #1171 in the amount of $2,633.13
Recreation – New Dev. check No Checks were written from this account in April
State check #199 in the amount of $789.09
Fire Tax Account checks #174 through #175 in the amount of $278.47
Gaming Revenue check No Checks were written from this account in April
On a motion made by Grubb, 2nd by Heagy and with all three Supervisors voting in favor, the afore-mentioned bills were approved for payment.
Solicitor’s Report – Attorney Matt Karinch Reporting
Re. David Ober Hearing - Attorney Karinch advised that a hearing was held on March 30, 2017 @ 8:30 a.m. before Judge Jones, regarding the fowl on Ober’s property. Karinch expressed appreciation to neighbors, Spitler and Stichler, for offering testimony at the hearing. Ober will be required to remove the last three birds from the property and pay a $1,000 fine. Additionally, he is instructed to pay attorney fees of almost $1,700. Ober must pay the afore-mentioned amounts within 60 days.
Spitler offered his thanks to the township for handling the matter.
Road Foreman’s Report – Howard Lerch Reporting
Lerch advised that the road crew has been busy with the following:
-Repaired roadways with cold patch
-Getting mowers ready for the upcoming season
-Closed Pine Road and Swatara Road for a day due to high water
-Continue working on traffic signs to bring them into compliance
-Sealing cracks on various roadways
Lerch advised that the bid package for the Cold Spring Road Project that is being put forth through the Dirt and Gravel Roads Program is now available. A mandatory, pre-bid meeting will be held at the job site on May 9th @ 10:00 a.m.
Bids for Stone and Oil
Proper advertisement was made to receive bids for stone and oil products. Lerch, Grubb and Sheila Seaman met at
the Township Building at 4:00 pm on this date to open bids. The findings are as follows:
Item # / Description / Asphalt Maintenance Solutions / Hammaker / Pennsy Supply / Bid WinnerSTONE
Item 1 / 3,000 tons
PDT Spec. 2A Agg.
Aggregate ASSHTO / No Bid / No Bid / 12.78* / Pennsy
Supply
Item 2 / 5,000 tons
PDT Spec. #3A
Aggregate ASSHTO 3 / No Bid / No Bid / 15.40* / Pennsy Supply
Item 3 / 4,000 tons
PDT Spec. #2
Aggregate ASSHTO 67 / No Bid / No Bid / 23.00* / Pennsy Supply
Item 4 / 3,000 tons
PDT Spec.
Aggregate ASSHTO 57 / No Bid / No Bid / 23.00* / Pennsy Supply
Item 5 / 4,000 tons
PDT Spec. #1B
Aggregate ASSHTO 8 / No Bid / No Bid / 24.00* / Pennsy Supply
Item 6 / 500 tons
Anti-skid / No Bid / No Bid / 12.78* / Pennsy Supply
Item 7 / 200 tons
R-4 Limestone / No Bid / No Bid / 17.91* / Pennsy Supply
*Denotes Low Bid
Item # / Description / Asphalt Maintenance Solutions / Hammaker / Pennsy Supply / Bid WinnerOIL
Item 1 / 25,000 Gals
E-3 Emulsion / 1.79 / 1.71* / No Bid / Hammaker
Item 2 / 25,000 Gals
E-3M Emulsion / 1.94 / 1.88* / No Bid / Hammaker
Item 3 / 1,000 Gals FOB
E-3 Emulsion / No Bid / No Bid / No Bid / N/A
Item 4 / 1,000 Gals FOB
E-3M Emulsion / No Bid / No Bid / No Bid / N/A
Item 5 / 5,000 Gals
RC-250 Asphalt / No Bid / No Bid / No Bid / N/A
Item 6 / 1,000 Gals FOB
RC-250 Asphalt / No Bid / No Bid / No Bid / N/A
Item 7 / 200 Ton
Superpave Asphalt mixture design
25 mm, PG 64-22 Binder 0.0 to <0.3 million ESALS / No Bid / No Bid / 50.82* / Pennsy Supply
Item 8 / 200 Ton
Superpave Asphalt mixture design
19 mm, PG 64-22 Binder 0.0 to < 0.3 million ESALS / No Bid / No Bid / 55.33* / Pennsy Supply
Item 9 / 200 Ton
Superpave Asphalt mixture design
9.5 mm, PG 64-22 Wearing 0.0 to < 0.3 million ESALS / No Bid / No Bid / 57.66* / Pennsy Supply
*Denotes Low Bid
Based on the afore-mentioned bid results, Grubb motioned to award Stone Items 1, 2, 3, 4, 5, 6 and 7, and Oil Items 7, 8 and 9 to Pennsy Supply. Heagy 2nd the motion, and with all three Supervisors voting in favor, the motion passed.
Grubb also motioned to award Oil Items 1 and 2 to Hammaker. Heagy 2nd the motion, and with all three Supervisors voting in favor, the motion passed.
Re. Salt Shed Construction - Heagy inquired of Lerch as to whether-or-not he had obtained bids on the salt shed.
Lerch advised that he had spoken with one lady regarding the matter. However, that individual hasn’t gotten back to him yet. Lerch also indicated that the Township would need to apply for a building permit for the project.
Planning Commission Report – Tom Ehrhart Reporting
Re. Lillian Seaman Trust Plan – Ehrhart advised that the Planning Commission recommends approval of this plan, contingent with the waiver for non-development.
Grubb motioned to approve the plan, Heagy 2nd the motion, and with all 3 supervisors voting in favor, the motion passed.
Ehrhart indicated to the Board that the Planning Commission will begin reviewing matters for their Comprehensive Plan Review.
Property Maintenance/Zoning Violations
Lerch advised that a complaint was received after last month’s Township Meeting about the condition of the property located at the corner of Swatara and Ono Roads. Lerch recommended that Grubb go to look at the property to determine if any action is necessary. Grubb indicated that he will check into the matter.
NL Emergency Services – Matt Hetrick Reporting
Re. Workman’s Comp. Update - Hetrick had no update regarding this matter.
Hetrick advised that written reports were received from the NL Emergency Services for March 2017 and for the 1st Qtr. of 2017 regarding the services provided by that agency.
Hetrick stated that the new agency is still waiting on Lebanon Co. judges to approve the merger to be officially established.
MS4 Waiver – Dennis Grubb Reporting
Grubb advised that Jason Smith, from Hanover Engineering, is working on the waiver for the Township. No further update was available on the matter.
Murray School
Re. Insurance Coverage for the Murray School – No update received.
Annville Township Police Department – Matt Hetrick Reporting
Hetrick advised that a request has been received from the Annville Township Police Department asking that the Ono Fire Company Fire Police assist them with traffic direction for their annual Memorial Day Parade.
Heagy moved to approve this request, Grubb 2nd the motion, and with all three supervisors voting in favor, the motion passed.
Ono Sanitary Sewer Report
Re. Ono Pump Station – A written report was received from Joshua Kreiser, Pump Station Operator. Kreiser indicated in the report that all is operating normally at the pump station. Also, the wet well is scheduled for routine cleaning on the first Monday in May.
Fort Indiantown Gap Report - Mr. David B. Weisnicht, Deputy Operations Manager Reporting
Weisnicht advised that 70,000 soldiers have trained on the Gap so far this year. (as of 4/18/17)
Mortar shooting will take place between the dates of May 4-7.
Weisnicht stated that Ft. Indiantown Gap is the 2nd busiest heliport in the U.S. Army.
Re. Post Closing as a Public Throughway – Weisnicht advised that they are moving ahead with the plan to close off the post as a public throughway. The 1st phase has taken place, which was to channelize a lot of the roads around the Gap. They will be putting up 2 gates in the future. One will be located on Fisher Ave. between the Lt. Governor’s residence and Funck’s Family Restaurant. A visitor’s center will also go there.
Folks will be diverted through the visitor’s center to get permission to enter onto the Gap. They are doing this to protect the workers and soldiers on the Gap. Weisnicht feels this will probably have a 2 year timetable to complete. The 2nd gate will be located on Fisher Ave. somewhere in the area of Alice’s Alterations. Route 443 will remain opened to the public, but will be routed from the direction of the Casino and then proceed up over Moonshine. Weisnicht advised that they will accompany the need for emergency use of Fisher Ave. when 81 is closed down during traffic emergencies.
Weisnicht advised that they are almost finished with the prescribed burn season on the Gap.
Recreation Report
Re. H.M. Levitz Memorial Park – Ross Henderson
Henderson provided the Supervisors with a report on the annual Easter Egg Hunt which was held on April 8, 2017. 56 people signed up for the event. 41 people showed up for the event. Henderson indicated that approximately 10% of the total number of folks invited through the East Hanover Elementary School actually attend the Easter Egg
Recreation Report Continued…
Hunt. Henderson asked the Board to consider if they want to continue having the event. The cost to run the event was only about $100.
Henderson advised that regular maintenance continues at the park.
The next event at the park will be Monday, June 5th, when the seniors from Northern Lebanon High School will come to the park for the annual work day. Henderson indicated that he will be in need of:
-1 triaxle load of playground mulch
-Regular mulch
-Drinks, Donuts and Pizza to feed the youth
Henderson will provide more detailed information on the approximate cost for these items at the May Township Meeting.
Henderson advised that he is starting to prepare the driveway at the cabin for paving. He requested that Lerch come in and do some grading. He also requested that Lerch be allowed to begin to gather bids for this project – paving the driveway at the cabin. Heagy advised Lerch to get prices for the paving and then the Board would look at it at the May meeting.
Grubb stated that he received a report from someone advising that they appreciate how well the park is cared for …..he thanked Henderson for a job well done there.
Ono Fire Company Report
No representative was present.
No written report submitted.
State Police Report
No representative was present.
No written report submitted.
Resident’s Forum (Please state your name & address before speaking)
No comments were raised.
2016 Audit - Final Reports Received
Hetrick advised that the hard copies of the annual audit for 2016 have been received and are available for anyone who wished to review them to do so.
2017-2018 Insurance Policy – Final Copy Received
Hetrick advised that the final copy of the 2017-2018 Insurance Policy has been received.
Correspondence/Other Items
The following correspondence has been received and was available for inspection:
Pennsylvania’s Lebanon Valley -April 18th Open House
PSATS Twp Legal Def. Partnership -Spring 2017 Newsletter
Comcast -Channel Changes
Dauphin County Planning Commission -45 Day Review, 2017 Draft Update to Dauphin Co.
Comprehensive Plan
PSATS -April 24th Meeting (Health Care and Pension)
Ron Fouche’ -MS4 issue
Comcast -Channel Changes
DEP -Inspection Report – FTIG
PSATS News Bulletin -April 2017 Newsletter
PSATS -PSATS Youth Award Contest
Met-Ed -Area installation of Smart Meters
Larson Design Group -Notification of Request for Water Obstruction
Permit - Bridge Replacement Project
Upcoming Meeting Dates:
The next meeting of Board of Supervisors will be held on Monday, May 22, 2017 @ 7:30 p.m.
April 2017 - List of Checks – General Fund
Date / Check # / Description / Amount04/03/17 / 5958 / Bryan Blatt / 1,591.06
04/03/17 / 5959 / Daryl Emrich / 277.87
04/03/17 / 5960 / Howard Lerch / 1,982.10
04/03/17 / 5961 / Joshua Kreiser / 1,762.89
04/03/17 / 5962 / Larry Shuey / 626.50
04/03/17 / 5963 / Dennis L. Grubb / 118.26
04/03/17 / 5964 / Ross Henderson / 709.80
04/03/17 / 5965 / Sheila M. Seaman / 228.40
04/03/17 / 5966 / Dennis L. Grubb / 88.28
04/03/17 / 5967 / Edward L. Heagy / 88.28
04/03/17 / 5968 / Matthew S. Hetrick / 132.41
04/03/17 / 5969 / Ross Henderson / 440.17
04/03/17 / 5970 / Howard Lerch / 1,153.33
04/03/17 / 5971 / Samuel G. Weiss, Jr. / 750.00
04/12/17 / 5972 / Principal Funds / 75.92
04/12/17 / 5973 / Principal Funds / 2,333.05
04/12/17 / 5974 / Bryan Blatt / 1,332.22
04/12/17 / 5975 / Howard Lerch / 1,520.24
04/12/17 / 5976 / Joshua Kreiser / 551.68
04/12/17 / 5977 / Larry Shuey / 235.05
04/12/17 / 5978 / Sheila M. Seaman / 269.59
04/23/17 / 5979 / Kreiser Fuel Service / 89.00
04/23/17 / 5980 / Meyer Oil Company / 1,031.30
04/23/17 / 5981 / Goodyear / 56.40
04/23/17 / 5982 / AmeriHealth Casualty / 2,172.40
04/23/17 / 5983 / Hoerner’s Service Station / 59.00
04/23/17 / 5984 / MJR Equipment / 111.57
04/23/17 / 5985 / Triple K. Fleet Services / 2,006.44
04/23/17 / 5986 / PA One Call System / 35.78
04/23/17 / 5987 / BHM Farm Equipment / 111.50
04/23/17 / 5988 / New Enterprise Stone / 102.35
04/23/17 / 5989 / Chemung Supply Co. / 1,451.00
04/23/17 / 5990 / Crystal Springs / 20.69
04/23/17 / 5991 / American Ins. Administrators / 16.00
04/23/17 / 5992 / Seal Master/Allentown / 4,771.00
04/23/17 / 5993 / Verizon / 206.29
04/23/17 / 5994 / Verizon Wireless / 273.35
04/23/17 / 5995 / Matthew M. Karinch / 1,085.00
04/23/17 / 5996 / Greater Lebanon Refuse Authority / 21.75
04/23/17 / 5997 / Jonestown AG Supply / 55.88
04/23/17 / 5998 / Candoris Technological / 248.00
04/26/17 / 5999 / Bryan Blatt / 1,332.22
04/26/17 / 6000 / Howard Lerch / 1,531.28
04/26/17 / 6001 / Joshua Kreiser / 736.41
04/26/17 / 6002 / Larry Shuey / 462.03
04/26/17 / 6003 / Dennis L. Grubb / 118.27
04/26/17 / 6004 / Matthew S. Hetrick / 132.42
04/26/17 / 6005 / Sheila M. Seaman / 414.61
04/26/17 / 6006 / Ross Henderson / 709.79
04/26/17 / 6007 / Ross Henderson / 348.43
04/30/17 / 6008 / Principal Funds / 299.97
04/26/17 / 6009 / Verizon / 195.38
04/26/17 / 6010 / Matthew M. Karinch / 175.00
04/26/17 / 6011 / Met-Ed / 571.73
04/26/17 / 6012 / Chemung Supply Co. / 572.44
04/26/17 / 6013 / Kreiser Fuel Service / 104.00
TOTAL / $37,895.78
April 2017 – “ACH Transactions” – General Fund