The KMail Handbook Daniel Naber David Rugge Laurent Montel Scarlett Clark David Bryant The KMail Handbook 2 Contents 1 Introduction 9 1.1 Some KMail Features . .9 1.1.1 Getting Help . 10 2 Getting Started 11 2.1 Account Wizard . 11 2.2 Manual Configuration Quickstart . 16 2.2.1 Setting your Identity . 16 2.2.2 Setting up your Account . 17 2.2.3 Sending Messages . 17 2.2.4 Receiving Messages . 19 2.2.4.1 Options only relevant to IMAP . 20 2.2.4.2 Options only relevant to POP3 . 20 2.2.4.3 Options for both IMAP and POP3 . 20 2.2.5 Testing your Setup . 21 3 Using KMail 22 3.1 The Main Window . 22 3.2 Keyboard Shortcuts . 25 3.3 The Composer Window . 26 3.3.1 Composing a Message . 27 3.3.2 Signing and Encrypting Messages . 28 3.3.3 Creating HTML Messages . 28 3.3.4 Adding Attachments . 29 3.3.5 Checking the Spelling of your Message . 29 3.3.6 Setting Up the Text Snippets Tool . 30 3.3.7 Using the Built-in Translator . 30 3.4 Message Folders . 31 3.4.1 Creating and Using Folders . 32 3.4.2 Folder Properties . 33 3.4.2.1 General tab . 33 The KMail Handbook 3.4.2.2 View tab . 33 3.4.2.3 Retrieval tab . 34 3.4.2.4 Templates tab . 34 3.4.2.5 Expiry tab . 34 3.4.2.6 Mailing List tab . 34 3.4.2.7 Shortcut tab . 35 3.4.2.8 Maintenance tab . 35 3.4.2.9 Quota tab (IMAP only) . 35 3.4.2.10 Access Control tab (IMAP only) . 35 3.5 Message Filters . 37 3.5.1 Fast Filter Creation . 38 3.5.2 The Filter Dialog . 38 3.5.3 Search Patterns . 39 3.5.4 Filter Action . 41 3.5.5 Filter Examples . 43 3.5.6 Filter Optimization . 45 3.5.7 Filter Log . 45 3.6 Backing up KMail . 45 3.6.1 Archiving . 46 3.6.2 Exporting . 46 3.7 Restore and Import in KMail . 46 3.7.1 Restoring backed up email and settings . 46 3.7.2 Importing options in KMail . 46 3.8 Using Multiple Accounts . 47 3.9 Signing and Encrypting Messages with GnuPG . 47 3.9.1 Preconditions . 47 3.9.2 GnuPG-Related Settings in KMail . 47 3.9.3 Sign your Messages . 48 3.9.4 Encrypt your Messages . 48 3.9.5 Send your Public Key . 49 3.9.6 You received an encrypted Message . 49 3.9.7 Receiving a Public Key . 49 3.10 The Anti-Spam Wizard . 49 3.10.1 Basics . 49 3.10.2 Advanced . 50 3.10.3 Some More Details for Experts . 51 3.11 The Anti-Virus Wizard . 51 3.11.1 Basics . 51 3.11.2 Advanced . 52 3.11.3 Details . 52 4 The KMail Handbook 4 Configure KMail 53 4.1 General Information . 53 4.2 Accounts Page . 54 4.2.1 Identities Tab . 54 4.2.2 The New Identity Dialog . 55 4.2.3 General . 56 4.2.4 Cryptography . 57 4.2.5 Advanced . 58 4.2.6 Templates . 60 4.2.7 Signature . 61 4.2.8 Picture . 62 4.3 Email Accounts . 63 4.3.1 Receiving . 64 4.3.2 Sending . 65 4.3.3 LDAP Servers . 66 4.4 Appearance Page . 66 4.4.1 General . 67 4.4.2 Fonts . 68 4.4.3 Colors . 69 4.4.4 Layout . 70 4.4.5 Message List . 71 4.4.6 Message Tags . 73 4.5 Composer Page . 74 4.5.1 General . 74 4.5.2 Standard Templates . 76 4.5.3 Custom Templates . 77 4.5.4 Subject . 78 4.5.5 Character Set . 79 4.5.6 Headers . ..