ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 TABLE OF CONTENTS Item Subject Page No. 1. Meeting Opened........................................................................................................................... 3 2. Leave of Absence .......................................................................................................................... 3 2.1 Leave of Absence ........................................................................................................................... 3 3. Condolences/Get Well Wishes ...................................................................................................... 4 3.1 Condolences/Get Well Wishes....................................................................................................... 4 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................................................................... 5 5. Mayoral Minute ........................................................................................................................... 5 6. Confirmation of Minutes ............................................................................................................... 6 6.1 Confirmation of Ordinary Meeting Minutes 23 October 2019 ...................................................... 6 7. Business Arising from Minutes ...................................................................................................... 7 8. Committee Reports ...................................................................................................................... 7 9. Deputations/Presentations ........................................................................................................... 7 10. Executive Office Reports ............................................................................................................... 8 10.1 Chief Executive Officer's Monthly Update - October 2019 ............................................................ 8 10.2 2020 Council Meeting Dates ........................................................................................................ 17 10.3 Livestock Farming Drought Support Action Plan ......................................................................... 20 11. Organisational Development and Planning Services Reports ........................................................ 37 11.1 Executive Manager Organisational Development and Planning Monthly Report - October 2019 ............................................................................................................................... 37 11.2 Request to Change Approval - Golf Links Drive, Edwards Road, Woodlands Road, Gatton .......................................................................................................................................... 46 11.3 Application for Development Permit for Material Change of Use for Catering Shop, Shop and Advertising Device at 7 Railway Street, Helidon .......................................................... 56 11.4 Application for Development Permit for Material Change of Use for Dwelling House Triggered by an Overlay (TLPI) at 46 Coates Street, Laidley ........................................................ 85 11.5 Request for Comment Regarding Proposed Ministerial Infrastructure Designation - Faith Lutheran College - 3-5 Faith Avenue, Plainland ................................................................ 105 11.6 Request to Extend Approval for a Preliminary Approval for Material Change of Use to Vary the Effect of a Planning Instrument Pursuant to Section 242 of the Sustainable Planning Act 2009 for Industrial and Commercial Development and Development Permit for Reconfiguring a Lot to Subdivide 2 Lots into 6 Lots and Open New Roads (MCU2017/0036) ....................................................................................................................... 111 12. Corporate and Community Services Reports .............................................................................. 115 12.1 Executive Manager Corporate and Community Services Monthly Report - October 2019 ........................................................................................................................................... 115 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 12.2 Container Refund Scheme - Recovery Sharing Arrangement .................................................... 131 12.3 Wotan Road, Churchable - Kennel Issues .................................................................................. 134 12.4 Summary of Council Actual Financial Performance vs Budget - 31 October 2019 .................... 140 13. Infrastructure Works and Services Reports ................................................................................ 160 13.1 Executive Manager Infrastructure Works and Services Monthly Report - October 2019 ......... 160 14. Items for information ............................................................................................................... 171 14.1 Annual Valuation Effective 30 June 2020 .................................................................................. 171 14.2 Independent Chairperson Annual Report - Audit and Risk Management Committee 2018-19 ...................................................................................................................................... 173 14.3 Councillor Portfolio Report - October 2019 ............................................................................... 184 15. Confidential Items .................................................................................................................... 193 15.1 Sale of Land for Unpaid Rates and Charges ............................................................................... 193 16. Meeting Closed......................................................................................................................... 194 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 1. MEETING OPENED 2. LEAVE OF ABSENCE 2.1 Leave of Absence Date: 08 November 2019 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Summary: Officer's Recommendation: THAT Leave of Absence is granted to Councillor Janice Holstein for Council’s Ordinary Meeting held 27 November 2019 to attend the 2019 RDA National Forum. Attachments There are no attachments for this report. Page 3 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 07 November 2019 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Summary: Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Attachments There are no attachments for this report. Page 4 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to section 175E of the Local Government Act 2009, a councillor or senior council officer who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government or any of its committees must inform the meeting about the personal interest in the matter, including the following particulars about the interests: a) the nature of the interests b) if the personal interests arise because of the relationship with, or receipt of a gift from, another person: i. the name of the other person; and ii. the nature of the relationship or value and date of receipt of the gift; and iii. the nature of the other person’s interests in the matter. c) how the councillor or senior council officer intends to handle the matter i.e. leave the meeting or proposes to stay in a meeting. 5. MAYORAL MINUTE No Mayoral Minute. Page 5 ORDINARY MEETING OF COUNCIL AGENDA 13 NOVEMBER 2019 6. CONFIRMATION OF MINUTES 6.1 Confirmation of Ordinary Meeting Minutes 23 October 2019 Date: 07 November 2019 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes