Freedom of Information Act 2000 Information Request: 5110196 Date of Request: 16/08/2016 Date of Disclosure: 13/09/2016 Request and Response Please find Devon County Council’s response to each of your questions below: Please provide a copy of the business case regarding the introduction of the staff car parking charges at great moor house during the Summer of 2016 detailing the cost benefit analysis. Please provide a copy of the minutes of the meetings regarding the introduction of the car parking charges at great moor house. Please provide a copy of the decision records over the introduction of the car parking charges at great moor house. These measures are being introduced to improve the management of the car park and in line with DCC corporate car parking policy (as attached) which was approved following the implementation of the County Hall Travel Plan in November 2009. This clearly sets out the approval for introducing parking charges at any DCC site. The need to look at implementing a new management system for Great Moor House was set out and approved in a paper to CSLT on 24 February 2015. This report clearly sets out the case for introducing a managed car park solution for Great Moor House. The proposals were subsequently discussed and approved by Corporate Leadership Team on 5 May 2016: Corporate Leadership Team Confidential Decision and Action Log 5 May 2015 Present Phil Norrey (Chair), Mary Davis, Virginia Pearson, Jan Shadbolt and John Smith. Apologies Heather Barnes & Jennie Stephens. 65/15 Car Parking at Great Moor House and Barnstaple Strategic Centres Confidential Rob Parkhouse and Matthew Jones attended for this item. Agreed that: MJ MJ (a) staff parking at Great Moor House and Barnstaple Strategic Centre will be restricted to three days per week and that parking charges will apply aligned to the system currently MJ MJ operating at County Hall; (b) the County Hall car park management system is extended to the Strategic Centres at MJ MJ Great Moor House and Barnstaple as set out in paragraph 5 of the report; MJ MJ (c) a visitor car park management system (pay parking) is put in place at Great Moor House; (d) CLT is satisfied that sufficient flexible All All arrangements will be put in place (as apply at County Hall) for the specific needs of social work professionals; (e) the importance of staff and managers MJ MJ being aware of, understanding and promoting the above arrangements was emphasised and of managers working effectively with facilities management colleagues to support day to day business; MJ MJ (f) all car park income is ring fenced to support alternative travel measures and corporate travel initiatives; (g) CLT note that the Planning and Transportation Team is updating the Council’s Travel Plan; (h) Trade Unions will be consulted and communications will follow initially to the staff groups affected and then to the wider staff group. Please provide a copy of the planning application related to the changes to the road system and park & ride necessary to implement the car parking changes. The proposed scheme does not require planning consent. Please advise much will be spent by the council implementing this change broken down into; project management, roadworks, barrier implementation, staff charging system, etc. The detailed costings for the project have not been finalised and therefore the final costs and break down of these costs is not yet available. Please advise how much will be spent by the council operating the parking scheme broken down into; manning the road barrier; car parking attendant costs, etc. It is intended to use existing collection and management processes and resources and it is anticipated that the costs of operating the scheme at GMH will be de-minimus. Can you advise whether the aforementioned implementation and operation costs will be taken out of the income from the scheme which is meant for green travel initiatives? Provision for the costs of implementation have been made in the Corporate Maintenance Budget. As with the County Hall scheme, legitimate management costs for the operation of the car park can be drawn from the car park income. If the implementation and operation costs are to be taken out of the revenue please advise of your forecast P&L for the scheme through 2016- 2020 based on staff numbers at GMH and how much will be able to be used for the green travel initiatives. Local Authority accounts do not apply Profit and Loss accounting principles. Financial control is achieved through budget monitoring. The proposed charging arrangements in respect of Great Moor House will be cost and budget neutral, with total income estimated at £32,000, with equivalent costs being borne on green travel arrangements. How much have the council spent on the green travel options said to be introduced at the same time as the staff charging scheme and from which budget? The measures that are currently proposed and the costs for the period September 2016 – end of March 2017 are set out in the Great Moor House Annual Action plan (see link below). Any upfront costs will be met from corporate budgets initially and off set as car park income is generated. What are the green travel options said to be introduced at the same time as the staff charging scheme? The measures that are currently proposed and the costs for the period September 2016 – end of March 2017 are set out in the Great Moor House Annual Action plan, as attached. If you wish to speak with someone regarding the above request, please contact the Information Governance Team on 01392 384678 or email [email protected] Use of car parks: core principles for all DCC sites and staff. 1. The provision of car parking space is not guaranteed at any DCC site for any member of staff, including those in receipt of essential car user allowance. 2. Where there is no on site parking provided, DCC does not pay for alternative parking, including for those in receipt of essential car user allowance or blue badge holders. 3. DCC does not reimburse staff, including those in receipt of the essential car user allowance, for car parking costs at their normal place of work which is that indicated as the employee’s base in their contract of employment. 4. Essential car users will not receive any special or priority treatment in relation to any part of this or any subsequent travel policy. 5. Where parking is available this is entirely at the users own risk and no insurance cover is provided by the Authority for any damage that might be sustained 6. Where car parking spaces are available: 7. The appropriate number of disabled parking bays will be provided at each site for use by staff with Blue Badges. 8. Each site will have an appropriate number of parking bays reserved for loading/unloading only and limited to a stay of 30 minutes maximum duration. 9. Over time, parking charges will be introduced at all DCC sites. The income from this charge will be ring fenced and used to extend the provision of discounted bus travel to all DCC staff or other green travel measures. This will be dealt with on a site by site basis. 10. Each proposal, as it occurs, will be fully consulted on with staff and unions. Great Moor House Travel Plan January 2016 1 PREPARED BY Name: Dominique Humbert Position: Business Engagement Officer Date: December 2015 CHECKED BY Name: Emma Hext Position: Technical Director Date: December 2015 AGREED BY Name: Jamie Hulland Position: Transportation and Road Safety Manager Date: December 2015 ACCEPTED BY Name: Dave Black Position: Head of Planning, Transportation and Environment Date: December 2016 2 Contents 1. Introduction ................................................................................................................ 4 2. Policy context ............................................................................................................ 5 3. Great Moor House...................................................................................................... 8 4. Staff survey results................................................................................................... 15 5. Aims, objectives and targets ..................................................................................... 22 6. Measures ................................................................................................................ 24 7. Roles and responsibilities ......................................................................................... 28 8. Monitoring and review .............................................................................................. 30 9. Action timetables...................................................................................................... 31 10. Conclusions ............................................................................................................ 33 Appendix A. Great Moor House site location ..................................................................... 34 Appendix B. Exeter Walking Map ..................................................................................... 35 Appendix C. Exeter Cycle Map ........................................................................................ 36 Appendix D. Exeter Bus Map ........................................................................................... 37 Appendix E. Employee postcode map .............................................................................. 38 Appendix F. Employee Postcode Map (Walking and Cycling)............................................