DEBRA D. MING MENDOZA COUNTY CLERK OF MADISON COUNTY EDWARDSVILLE, ILLINOIS AGENDA MADISON COUNTY BOARD NOVEMBER 19, 2014 To the Members of the Madison County Board: The following is the Agenda for the County Board Meeting on Wednesday, November 19, 2014. APPROVAL OF THE OCTOBER 15, 2014 MINUTES: A. APPOINTMENTS: 1. Madison County Board of Review 2. Hamel Fire Protection District a. Dennis Hemann is recommended for appointment to the unexpired term of Harry Renken, who has resigned. 3. Madison County Mass Transit District a. Bruce Malone is recommended for reappointment to a new four year term. 4. Madison County Park and Recreation Grant Commission a. Jamie Goggin is recommended for reappointment to a new three year term. 5. Marine Cemetery Association Board a. Catherine Stewart is recommended for reappointment to a new six year term. b. Neil Straube is recommended for reappointment to a new six year term. c. Kenneth Moss is recommended for reappointment to a new six year term. d. Kem Conrad is recommended for reappointment to a new six year term. 6. Moro Fire Protection District a. Robert Whipkey is recommended for appointment to the unexpired term of Norma McGaughey, who has resigned. B. BUILDINGS AND FACILITIES MANAGEMENT COMMITTTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution to Award Contract for Selective Elevator Service for Madison County Government Buildings. 2. Resolution to Award Contract for Elevator Modernizations for Selective Madison County Elevators. 1 C. COUNTY INSTITUTIONS COMMITTEE: 1. 6 Month Museum Progress Report. D. FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Summary Report of Claims and Transfers. 2. Immediate Emergency Appropriation-2015 Family Violence Coordinating Council Grant. 3. Immediate Emergency Appropriation-Capital Project New World System. 4. Immediate Emergency Appropriation-2015 Local Health Preparedness Grant. 5. Immediate Emergency Appropriation-2014 SAMHSA Adult Drug Court Grant. 6. Immediate Emergency Appropriation-2015 Adult Redeploy Illinois Grant. 7. Revised FY 2014 Replacement Tax Allocation. 8. FY 2015 Replacement Tax Allocation. 9. FY 2015 Budget Summary. 10. FY 2015 Real Estate Tax Levy Ordinance. 11. A Resolution Authorizing a WRB Wood River Refinery Intergovernmental Agreement for Property Tax Assessment Purposes. 12. A Resolution Setting Bond for Position of County Clerk. 13. A Resolution Setting Bond for Position of Treasurer and Collector. 14. An Ordinance Revising the Neutral Site Custody Exchange Fee. 15. An Ordinance Revising the Children’s Advocacy Center Fee. E. GRANTS COMMITTEE: 1. Resolution Authorizing a Professional Services Contract to National Development Council. 2. A Resolution Authorizing Commitment to St. Louis Regional Chamber. 3. An Ordinance and Intergovernmental Agreement Establishing an Enterprise Zone in Southwestern Madison County. 4. An Ordinance and Intergovernmental Agreement Establishing the Riverbend Enterprise Zone. 5. An Ordinance and Intergovernmental Agreement Establishing the Madison County Discovery Enterprise Zone. F. GOVERNMENT RELATIONS COMMITTEE: 1. An Ordinance Granting a Franchise to Charter Communications Entertainment in Madison County. G. HEALTH DEPARTMENT COMMITTEE: 1. Activities Report. 2 H. INFORMATION TECHNOLOGY COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution to Purchase Maintenance Renewal on Microsoft Software Licensing for the Madison County Information Technology Department. 2. Resolution to Renew Cisco Smartnet Maintenance for the Madison County Information Technology Department. 3. Resolution to Purchase a Nimble Storage Array for the County Wide New World Project for the Madison County Information Technology Department. 4. Resolution to Purchase a Dell Blade Chassis with 4 Server Blades for the County Wide New World Project for the Madison County Information Technology Department. I. JUDICIARY COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution to Purchase Audio Visual Upgrades at the Madison County Criminal Justice Center Court Room 109 for the Madison County Circuit Court. J. PLANNING AND DEVELOPMENT COMMITTEE: 1. Zoning Resolutions. 2. Resolution-Text Amendment to the Madison County Zoning Ordinance for Domestic Farm Animals. 3. Resolution-Text Amendment to the Madison County Zoning Ordinance for Home Occupations. K. PLANNING AND DEVELOPMENT COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution Authorizing Purchase of Permit Tracking Software for the Madison County Planning and Development Department. L. PLANNING AND DEVELOPMENT COMMITTTEE AND GRANTS COMMITTEE: 1. Resolution Authorizing Solid Waste Environmental Grant FY 2014. 2. Resolution Authorizing Green Schools Environmental Grant FY 2014. M. REAL ESTATE TAX CYCLE COMMITTEE: 1. Property Trustee Resolutions. 3 N. TRANSPORATION COMMITTEE: 1. Resolution Providing for the Participation in Comprehensive Transportation Planning under the Southwestern Illinois Planning Commission. 2. County Maintenance Resolution 2015 Motor Fuel Tax. 3. Agreement/Funding Resolution, St. Louis Street Resurfacing, City of Edwardsville. O. TRANSPORTATION COMMITTEE AND FINANCE AND GOVERNMENT OPERATIONS COMMITTEE: 1. Resolution to Award Contract for One New Tandem Axle Dump Truck. P. NEW BUSINESS: 1. Q. MISCELLANEOUS: 1. Monthly Report of County Clerk, Circuit Clerk, Recorder, Sheriff, Treasurer, and Coroner. 2. Public Comment. 4 Appointment Recommendations for November, 2014 County Board Meeting Madison County Board of Review Hamel Fire Protection District Dennis Hemann is recommended for appointment to the unexpired term of Harry Renken, who has resigned. Madison County Mass Transit District Bruce Malone is recommended for reappointment to a new four year term. Madison County Park and Recreation grant Commission Jamie Goggin is recommended for reappointment to a new three year term. Marine Cemetery Association Board Catherine Stewart is recommended for reappointment to a new six year term. Neil Straube is recommended for reappointment to a new six year term. Kenneth Moss is recommended for reappointment to a new six year term. Kem Conrad is recommended for reappointment to a new six year term. Moro Fire Protection District Robert Whipkey is recommended for appointment to the unexpired term of Norma McGaughey, who has resigned. 1 RESOLUTION TO AWARD CONTRACT FOR SELECTIVE ELEVATOR SERVICE FOR MADISON COUNTY GOVERNMENT BUILDINGS Mr. Chairman and Members of the County Board: WE, your Buildings & Facilities Management Committee wish to award a service contract for selective elevator service for a five year period (12/1/2014 – 11/30/2019), and, WHEREAS, two (2) bids were received from the following including the base bid: 1. Kone Inc. ………………………….…………………………....$124,000.00 2. Shindler Elevator Corporation ……………………………………...$152,694.00 3. ThyssenKrupp Elevator………………………………………………. No Bid WHEREAS, Kone Inc. met all specifications at annual contract prices of Year 1 12/1/2014 to 11/30/2015 of $23,220.00, Year 2 12/1/2015 to 11/30/2016 of $24,050.00, Year 3 12/1/2016 to 11/30/2017 of $24,800.00, Year 4 12/1/2017 to 11/30/2018 of $25,500.00, Year 5 12/1/2018 to 11/30/2019 of $26,430.00; WHEREAS, the Building Administrator has reviewed the bids and recommends the lowest responsible bidder, Kone, Inc. of St. Louis, MO, in the amount of One Hundred Twenty Four Thousand Dollars ($124,000.00); and, WHEREAS, the Project will be funded by Buildings & Lands Administration funds. NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison, Illinois, that the County Board Chairman be hereby directed and designated to execute said contract with Kone, Inc. of St. Louis, MO contingent on the contractor furnishing all required documentation. 2 Respectfully submitted by: s/ Jack Minner Steve Adler Jack Minner s/ Joe Semanisin s/ Michael Holliday, Sr. Joe Semanisin Michael Holliday, Sr. s/ Mark Burris s/ Larry Trucano Mark Burris Larry Trucano s/ Bruce Malone s/ Kelly Tracy Bruce Malone Kelly Tracy s/ Roger Alons Roger Alons Bill Meyer s/ Ann Gorman Mick Madison Ann Gorman s/ Jim Dodd s/ Jamie Goggin Jim Dodd Jamie Goggin Buildings & Facilities Management Committee Finance & Government Operations Committee 3 RESOLUTION TO AWARD CONTRACT FOR ELEVATOR MODERNIZATIONS FOR SELECTIVE MADISON COUNTY ELEVATORS Mr. Chairman and Members of the County Board: WE, your Buildings & Facilities Management Committee received two (2) bids for elevator modernizations for selective Madison County elevators, and, WHEREAS, two (2) bids were received from the following including the base bid, alternates 1, 2, and 3: 4. Kone, Inc. ………………………….…………………………....$249,430.00 5. Schindler Elevator Corporation……………………………………...$391,682.00 6. Thyssen Krupp Elevator ………………………………………………. No Bid WHEREAS, the Building Administrator has reviewed the bids and recommends the lowest responsible bidder, Kone, Inc. of St. Louis, MO, in the amount of Two Hundred Forty Nine Thousand Four Hundred Thirty Dollars ($249,430.00); and, WHEREAS, the Project will be funded by FY2014 Buildings & Lands Capital Project funds. NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison, Illinois, that the County Board Chairman be hereby directed and designated to execute said contract with Kone, Inc. of St. Louis, MO contingent on the contractor furnishing all required documentation. Respectfully submitted by: s/ Jack Minner Steve Adler Jack Minner s/ Joe Semanisin s/ Michael Holliday, Sr. Joe Semanisin Michael Holliday, Sr. s/ Mark Burris s/ Larry Trucano