**PUBLIC COPY** ORDINARY MEETING WEDNESDAY 18 MARCH 2020 PO BOX 156 MUDGEE NSW 2850 86 Market Street MUDGEE 109 Herbert Street GULGONG 77 Louee Street RYLSTONE Ph: 1300 765 002 or (02) 6378 2850 Fax: (02) 6378 2815 Email: [email protected] 11 March 2020 Dear Councillor, MEETING NOTICE Ordinary Meeting 18 MARCH 2020 Public Forum at 5:30pm Council Meeting commencing at conclusion of Public Forum Notice is hereby given that the above meeting of Mid-Western Regional Council will be held in the Council Chambers, 86 Market Street, Mudgee at the time and date indicated above to deal with the business as listed on the Meeting Agenda. Members of the public may speak at the Public Forum, which is held at 5:30PM immediately preceding the Council Meeting. Speakers are given five minutes to address items that are included in the agenda. If you wish to register to speak at the Public Forum please contact the General Manager’s Office on 1300 765 002 or 02 6378 2850 by 4.00 pm on the day before the meeting for approval. Yours faithfully BRAD CAM GENERAL MANAGER MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 18 MARCH 2020 5 AGENDA Item 1: Apologies......................................................................................... 9 Item 2: Disclosure of Interest ....................................................................... 9 Item 3: Confirmation of Minutes ................................................................... 9 3.1 Minutes of Ordinary Meeting held on 19 February 2020 .................................. 9 Item 4: Matters in Progress ....................................................................... 10 Item 5: Mayoral Minute .............................................................................. 12 Nil Item 6: Notices of Motion or Rescission..................................................... 13 6.1 DA Application for a Used Vehicle Saleyard .................................................. 13 6.2 Cox Street Rail Crossing ............................................................................... 15 6.3 Financial Assistance to Bull-a-rama event 2020 ............................................ 16 6.4 Investigation of Garbage Collection Service at Queens Pinch Waste Transfer Station ............................................................................................ 17 6.5 Code of Meeting Practice .............................................................................. 18 Item 7: Office of the General Manager ...................................................... 20 7.1 Caretaker Period for the September Local Government Elections ................. 20 Item 8: Development ................................................................................. 22 8.1 MA0036/2020 - Modification to DA0102/2020 - Art Gallery and Tourist Information Centre - 90 Market Street, Mudgee ............................................ 22 8.2 DA0101/2020 - 23 Lot Residential Subdivision and Boundary Adjustment (3 Lots into 2), Bombira ................................................................................. 50 8.3 Draft Mid-Western Regional Local Strategic Planning Statement ................ 100 8.4 Monthly Development Applications Processing and Determined ................. 103 8.5 NSW Government - Bushfire Community Resilience & Economic Recovery Fund ............................................................................................ 111 Item 9: Finance ....................................................................................... 118 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 18 MARCH 2020 6 9.1 Bushfire Recovery - Budgetary Requirements and Financial Relief for Affected Residents - Updated Report to Council ......................................... 118 9.2 Mudgee Showground Loan Facility ............................................................. 124 9.3 Request for public reserve naming in Rylstone ........................................... 127 9.4 Naming of new streets in a subdivision off Saleyards Lane, Mudgee .......... 133 9.5 Naming of new roads in a subdivision off George Campbell Drive in Eurunderee ................................................................................................. 147 9.6 Supply and Delivery of Readymix Concrete - Contract Amendments .......... 156 9.7 Monthly Statement of Investment and Bank Balances as at 29 February 2020 ............................................................................................................ 160 9.8 Exemption from Tendering - Workshop Procurement, Automotive Original Equipment Manufacturer (OEM) or their approved Agents/Sub- Contractors ................................................................................................. 166 9.9 Monthly Budget Review - February 2020 .................................................... 169 Item 10: Operations ................................................................................... 187 10.1 Wet & Dry Plant Hire 2021-20, Amendment ................................................ 187 10.2 Draft Mudgee Flood Study for public exhibition ........................................... 190 Item 11: Community .................................................................................. 193 11.1 Access to Information Policy Review and Agency Information Guide Update ........................................................................................................ 193 11.2 RFT 2019/42 Provision for Trade Services .................................................. 195 11.3 State Library Subsidy and Review Report ................................................... 203 11.4 Regent Theatre ........................................................................................... 206 Item 12: Reports from Committees ............................................................ 208 12.1 Heritage Committee Meeting Minutes 17 December 2019 .......................... 208 12.2 Audit Risk and Improvement Committee Meeting 7 February 2020 ............. 213 12.3 Local Traffic Committee - February Meeting 2020 ....................................... 221 12.4 Youth Council .............................................................................................. 233 12.5 Mid-Western Regional Access Committee .................................................. 239 12.6 Gulgong Sports Council Meeting Minutes 10 December 2019 & 10 February 2020 ............................................................................................. 245 12.7 Cultural Development Committee ................................................................ 250 Item 13: Urgent Business Without Notice .................................................. 256 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 18 MARCH 2020 7 Item 14: Confidential Session .................................................................... 258 14.1 General Manager's Performance Agreement 2019-2020 : 6 Monthly Review ........................................................................................................ 263 14.2 Blacklead Lane Water Supply Issue ............................................................ 277 14.3 Mudgee Health Precinct Master Plan Progress Update ............................... 278 14.4 Sale of Council Property by Private Treaty .................................................. 282 Item 15: Urgent Confidential Business Without Notice .............................. 285 Item 16: Open Council ............................................................................... 285 Item 17: Closure ........................................................................................ 285 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 18 MARCH 2020 9 Item 1: Apologies Item 2: Disclosure of Interest In accordance with Section 451 of the Local Government Act 1993, Councillors should declare an interest in any item on this Agenda. If an interest is declared, Councillors should leave the Chambers prior to the commencement of discussion of the item. Item 3: Confirmation of Minutes 3.1 Minutes of Ordinary Meeting held on 19 February 2020 Council Decision: That the Minutes of the Ordinary Meeting held on 19 February 2020 be taken as read and confirmed. The Minutes of the Ordinary Meeting are separately attached. MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 18 MARCH 2020 10 Item 4: Matters in Progress RESOLUTION SUBJECT RESOLUTION ACTION NO. & DATE Solar Energy Res. 127/17 That Council: Recommended for Options Ordinary Completion Meeting 2. endorse the strategy of installing 17/05/17 solar panels on appropriate Council buildings to reduce ongoing electricity costs and deliver this strategy for at least one further Council building during the 2017/18 financial year. Update on LEC Res. 390/17 That Council staff review the current To be reported to Matter Ordinary road standards for subdivisions and Council May 2020 MA0030/2017 Meeting that a report be brought back to 13/12/17 Council for considerations. DA0146/2018 Res. 310/19 That Council defer the matter until Recommended for Function Ordinary the December Council meeting to Completion Centre and Meeting enable: Business 16/10/19 Identification 1. further information on vehicle Signage access to be provided showing access into the site can be safely achieved in both directions; and 2. an independent noise assessment to be completed as per the objectors request. Draft Long Term Res. 316/19 That Council: Recommended for Financial Plan Ordinary 2. endorse the draft Long Term Completion 2019-2029 Meeting