EVENT SAFETY ARRANGEMENTS London Youth Games Season 2019-20 Various Locations (London) Version 2 Page 1 of 48 IMPORTANT NOTICE These Event Safety Arrangements, commonly known as the Event Safety Plan (ESP) have been prepared by A.C.T. (National) Ltd in conjunction with London Youth Games. It is based on the discussions and information provided by London Youth Games (hereon referred to as LYG) but does not include any areas, activities or processes that A.C.T. (National) Ltd was not made aware of or where information was not provided before this ESP was issued. A.C.T. (National) Ltd shall have no liability for matters or information that have not been provided by LYG or which when asked by A.C.T. (National) Ltd, LYG did not make A.C.T. (National) Ltd aware. Nothing in this statement is intended to exclude A.C.T. (National) Ltd’s liability for negligence in preparing this ESP or where the information was provided by LYG but not included or omitted by A.C.T. (National) Ltd. This ESP should not be reviewed in isolation. It should be read in conjunction with all other applicable documentation which includes but is not limited to the overall Event Management Plan, Event Risk Assessment, manufacturer’s instructions, any relevant standards i.e. BS’s or ISO, HSE guidance, industry best practice guidance and the Company Health and Safety Management Policies and Procedures. It is essential that LYG follows the information set out in this ESP and ensures that they utilise any control measures set out in the Event Risk Assessment to minimise such identified risks. A.C.T. (National) Ltd will not be held responsible for a failure by LYG to follow any agreed ESP or Event Risk Assessment control measures or where they are simply ignored. © All rights reserved. Use of this ESP as a whole or in part is restricted to CLIENT for whom it has been specifically developed for and is bespoke to the work carried out as part of their business undertakings. No other party may rely upon it. Page 2 of 48 DOCUMENT MANAGEMENT ACT Project Number ACTEV-35-06 Client London Youth Games Document title Event Safety Arrangements Prepared by Eleanor Western Date 20/01/20 Checked By (ACT) Date Client Approver Luke Gallen Date Date issued 20/01/20 REVISION HISTORY Revision Date Details 1 20/02/20 First draft issued for review 2 28/01/20 Updates following review from LG Page 3 of 48 Contents Important Notice .................................................................................................................................. 2 Document Management ...................................................................................................................... 3 Revision History .................................................................................................................................... 3 Section 1 - Introduction ................................................................................................................... 6 AIM ....................................................................................................................................................... 7 Scope .................................................................................................................................................... 7 Section 2 – Organisation .................................................................................................................. 8 2. Health & Safety Policy ...................................................................................................................... 8 Event Safety Management Structure ................................................................................................... 9 Event Management Roles and Responsibilities .................................................................................. 10 ESC Role & Responsibilities ................................................................................................................ 10 Contractor Management Roles & Responsibilities ............................................................................. 10 Workforce Roles & Responsibilities .................................................................................................... 11 Section 3 – Event Information ....................................................................................................... 12 Event Overview................................................................................................................................... 12 SPORTS ............................................................................................................................................... 18 Visitor Profile ...................................................................................................................................... 19 Event Capacities ................................................................................................................................. 19 Production Schedule .......................................................................................................................... 19 Insurances .......................................................................................................................................... 20 Licences and Permits .......................................................................................................................... 20 Section 4 – Health, Safety & Welfare Arrangements ...................................................................... 20 CDM 2015 & THE Construction Phase Health and Safety Plan ........................................................... 20 CONSTRUCTION PHASE SAFETY PLAN (CPP) ....................................................................................... 20 Risk Assessments ................................................................................................................................ 21 Event Safety Monitoring & Inspections .............................................................................................. 22 Contractor Management .................................................................................................................... 22 Fire Safety ........................................................................................................................................... 23 Temporary Structures, Stages, Barriers & Infrastructure ................................................................... 23 Electrical Safety .................................................................................................................................. 25 Working at height ............................................................................................................................... 26 Page 4 of 48 Plant & Machinery .............................................................................................................................. 27 Site & Emergency lighting................................................................................................................... 29 Sanitary Arrangements ....................................................................................................................... 31 Waste Management ........................................................................................................................... 31 Lost Child / Vulnerable Person ........................................................................................................... 31 Food SAFETY ....................................................................................................................................... 36 Access to Potable Water .................................................................................................................... 36 Drug & Alcohol policy ......................................................................................................................... 37 Working Near Water .......................................................................................................................... 38 Accidents and Incidents ...................................................................................................................... 38 Section 5 – Control Room Arrangements ....................................................................................... 39 Event Control Room (ECR) .................................................................................................................. 39 Event Liaison Team (ELT) .................................................................................................................... 40 Section 6 - Emergency Planning Arrangements .............................................................................. 41 Emergency Plan .................................................................................................................................. 41 Evacuation Plan .................................................................................................................................. 42 Extreme Weather Plan ....................................................................................................................... 42 Section 7 – Communications Arrangements .................................................................................. 43 Communications Plan ......................................................................................................................... 43 Section 8 – Security & Crowd Management Arrangements