CITY OF SANDPOINT AGENDA REPORT DATE: 7/12/16 TO: MAYOR AND CITY COUNCIL FROM: Jared Yost SUBJECT: Selection of company to perform aquatic weed management. DESCRIPTION/BACKGROUND: The City of Sandpoint requested proposals to control/eradicate Aquatic Invasive Species in Windbag Marina, City Beach and Memorial launch. City Council requires that the treatment methods applied are non-herbicide based. Aquatic Eurasian Milfoil and Flowering Rush are the primary Invasive Species to be treated at this time. The project purpose is to meet requirements of Idaho Statute 22-2407, maintain the recreational value of the waterway and to maintain a safe environment for water users. We received three responses to the RFP request (attached). STAFF RECOMMENDATION: Approval to contract with “Aquatic Weed Solutions” ACTION: Council provide authority to mayor to sign selected contract. WILL THERE BE ANY FINANCIAL IMPACT? Yes, cost to pay contract. HAS THIS ITEM BEEN BUDGETED? Yes ATTACHMENTS: RFP Request Proposal ACE diving Proposal Blue Moose/Swamp Thing Proposal Aquatic Weed Solutions Statutes Page 1 of 1 Idaho Statutes TITLE 22 AGRICULTURE AND HORTICULTURE CHAPTER 24 NOXIOUS WEEDS 22-2407. LANDOWNER AND CITIZEN DUTIES. (1) It shall be the duty and responsibility of all landowners to control noxious weeds on their land and property, in accordance with this chapter and with rules promulgated by the director. (2) The cost of controlling noxious weeds shall be the obligation of the landowner. (3) Noxious weed control must be for prevention, eradication, rehabilitation, control or containment efforts. However, areas may be modified from the eradication requirement if the landowner is a participant in a county-approved weed management plan or county-approved cooperative weed management area. (4) The landowner shall reimburse the county control authority for work done because of failure to comply with a five (5) day notice, as outlined in section 22-2405, Idaho Code. (5) If an article is infested with noxious weeds, it shall not be moved from designated premises until it is treated in accordance with the applicable rules, or in accordance with the written permission of a control authority. History: [(22-2407) 1970, ch. 149, sec. 2, p. 448; am. 1974, ch. 18, sec. 62, p. 364; am. 1981, ch. 309, sec. 3, p. 635; am. 1987, ch. 331, sec. 2, p. 691; am. and redesignated 1989, ch. 298, sec. 2, p. 731; am. and redesig. 1993, ch. 247, sec. 10, p. 867; am. 2006, ch. 225, sec. 5, p. 675.] http://www.legislature.idaho.gov/idstat/Title22/T22CH24SECT22-2407PrinterFriendly.htm 7/13/2016 REQUEST FOR PROPOSAL Herbicide free treatment of Aquatic Invasive Species PROJECT DESCRIPTION The City of Sandpoint is seeking a proposal to control/eradicate Aquatic Invasive Species in Windbag Marina, City Beach and Memorial launch. City Council requires that the treatment methods applied are non-herbicide based. Aquatic Eurasian Milfoil and Flowering Rush are the primary Invasive Species to be treated at this time. The project purpose is to meet requirements of Idaho Statute 22-2407, maintain the recreational value of the waterway and to maintain a safe environment for water users. This will be a 3 year contract pending annual budget approval. The Proposal deadline is June 20th, 2016. ELIGIBILITY The project is open to all qualified professionals. BACKGROUND Lake Pend Oreille and the Pend Oreille River make up a lake system that contains 110,000 acres of water in Bonner County, Idaho. In 2005, an aquatic survey revealed Eurasian Watermilfoil in Lake Pend Oreille waters. This noxious weed has the potential to rapidly increase eutrophication of the lake system, impacting the value of the lake for water supply, boating, swimming, and fishing. Bonner County Aquatic Invasive Species Task Force (Now disbanded and meeting informally) recommended a comprehensive program to control Eurasian Watermilfoil which includes diver dredging, bottom barrier placement, herbicide applications, and education and prevention efforts. The Bonner County Weed Department, in cooperation with the Idaho State Department of Agriculture and many other cooperating agencies, continued the control efforts and begun with the treatment of 3,832 acres of Eurasian Watermilfoil in 2006, treating up to 1,870 acres of Eurasian Watermilfoil in 2007. City of Sandpoint 1 A third-party survey crew from Mississippi State University conducted surveys and extensively mapped the region in 2007 in support of ongoing monitoring and control efforts. **Final Report** During the 2007 season, interested citizens were invited to attend and speak at public meetings, to visit the Milfoil Information Center in Sandpoint, ID, and to participate in the weekly boat tours of the treatment area. Interested persons are invited to contact Bonner County Public Works.” Source agri.idaho.gov In March of 2012 the City of Sandpoint was contacted by the Idaho Department of Agriculture with a proposal to treat Eurasian Water Milfoil in the city beach/Windbag Marina area with Aquatic Herbicide (Triclopyr) First Council Meeting 4/18/12. In the Council meeting 5/16/12 Staff was directed to develop a plan for this year for use of alternative methods, in partnership with Lake Pend Oreille Water Keeper and Idaho State Department of Agriculture, to develop a long term strategic plan for invasive species control and to authorize the Mayor to respond to the State by letter that the City is looking forward to having a partnership with the State on a strategic plan and management of aquatic invasive species at City Beach and Windbag Marina on a technical capacity level but does not support herbicide application in these areas at this time. The City has treated these areas with diver hand-pulling, flowering rush pulls and biodegrade-able bottom barriers for the last 3 years. Anecdotally we have met our goals for maintaining the recreational value of the waterway and maintaining a safe environment for water users. PROJECT GOALS 1. Control/Eradicate Aquatic Invasive Species 2. Establish a 3-year methodology for treatment of Aquatic Invasives 3. Establish a quantifiable method of assessment and assess the effectiveness of treatment. 4. Treatment of areas using the methodology SCOPE The Windbag, City Beach treatment area is ~ 20.5 acres. (Map 1) Memorial Boat Launch treatment area is ~ 1 acre. Third Avenue Pier is < 0.25 Acre. Moorage during work can be provided by the City. The city can also provide for a reduction in cost a suitable working diver hand pulling platform (e.g. pontoon boat) and outboard engine; EWM separator and collection bins; dredge/suction device with compressor; and hand tools. Contact City of Sandpoint 2 Coordinator for boat details. 1. The city Integrated Weed Management Plan states “Natural and Sensitive Areas Program This program includes stormwater swales, wetlands, riparian corridors, shorelines and aquatic habitats within the City of Sandpoint. These areas are city- owned property with critical environmental resources, sheltering native ecosystems and wildlife habitat. The City of Sandpoint is also committed to protecting the water quality of Lake Pend Oreille and the Pend Oreille River for the benefit of their aquatic inhabitants as well as those that rely upon these waterbodies as sources of potable drinking water. Traditional herbicide use is not permitted in natural and sensitive areas for noxious or nuisance weeds. The occurrence of all weeds should be addressed using the decision making process discussed in the previous section, utilizing preventative, cultural, mechanical, natural herbicides and biological controls only.” 2. This work occurs during the busiest use of the recreation areas, plan should include description of how impacts to boaters and public safety will be protected. 3. Water quality and low turbidity needs to be maintained. 4. Weed fragments must be contained. 5. If additional bottom barriers are considered consult with ISDA and ACOE for permitting. 6. Project must include method for assessment of effort and an annual report showing areas worked, methods applied and results. BENCHMARKS • Complete removal of Aquatic Invasives in swim area throughout season • Complete removal of all Flowering Rush • Maintain a 3ft buffer between Aquatic Invasives and water surface in all areas BUDGET The City has budgeted $26,777 for this season. All work needs to be completed by September 15th and an invoice sent to the City by September 30th. TIMELINE Jun. 20th Deadline for submissions Jun. 23rd Choose proposal Jul. 1st Begin work Sep. 15th Seasonal work finished Invoice submitted City of Sandpoint 3 HOW TO APPLY All materials must be received at Sandpoint City Hall by Jun 20th, 2016. Please send submissions and direct any questions to: City of Sandpoint Attn: Jared Yost, Weed Superintendent 1123 Lake Street Sandpoint, ID 83864 208.265.1480 [email protected] Submissions may be electronic or printed and should include the following materials: 1. Contact information including name, address, telephone and email 2. Biographical information 3. Proposed budget including any fabrication and installation, materials, travel, and equipment fees 4. Proposed payment or fee schedule 5. A written narrative describing your proposal along with a description of how it corresponds with meeting all of the goals for this project. 6. Provide client references and contact information. City of Sandpoint 4 SITE IMAGES Map 1 Map 2 City of Sandpoint 5 Map 3 City of Sandpoint 6 [Type text] A quatic A.C.E. Diving PO Box 840 C onsulting & Spirit Lake, ID 83869 E valuation (208) 755-0800 Specializing in Aquatic Nuisance Species [email protected] 1,Contact information, Please refer to Statement of qualifications. 2, Biographical info, Please see Statement of qualifications. 3, Proposed budget, Please see Cost proposal page 6. 4, Payment proposal. One bill shortly after completion of 2016 project completion. Payment expected in 2016, as per city normal bill paying schedule. 5, Written narrative explaining project plan. Please see Proposed Work Plan page 7.