1 Agenda for a meeting of the Meremere Community Committee to be held in the Meremere Community Hall, Heather Green Ave, Meremere on THURSDAY, 1 APRIL 2021 commencing at 7.00pm. 1. APOLOGIES AND LEAVE OF ABSENCE 2. CONFIRMATION OF STATUS OF AGENDA 3. DISCLOSURES OF INTEREST 2 4. CONFIRMATION OF MINUTES Meeting held on Thursday, 10 December 2020 4 5. REPORTS 5.1. Meremere Works & Issues Report – 18 February 2021 10 5.2 Councillor’s Report Verbal 5.3 Discretionary Fund Report to 22 March 2021 25 5.4 Year to Date Service Request Report 27 6. GENERAL BUSINESS GJ Ion CHIEF EXECUTIVE Waikato District Council Meremere Community Committee 1 Agenda: 1 April 2021 2 Open Meeting To Meremere Community Committee From Gavin Ion Chief Executive Date 25 March 2021 Prepared by Lynette Wainwright Committee Secretary Chief Executive Approved Y Reference # GOV0303 Report Title Register of Interests 1. EXECUTIVE SUMMARY A copy of the Register of Interests is attached for the Committee’s information. The register will be updated following receipt of information during the year. 2. RECOMMENDATION THAT the report from the Chief Executive be received. 3. ATTACHMENTS Register of Interests – Meremere Community Committee Page 1 Version 4.0 3 Register of Elected Members Interests - Meremere Community Committee Financial Interests Non - Financial Interests Please refer to Statement Reference here. Companies Other Organisations Payments for Community With the exception Gifts (received since 21 activities and Name 1 to 6 Employment Property Debts Committee of Director/Manager Financial Interests Trustee/Beneficiary Governing Body October 2019) services (since 21 October 2019) 1x Meremere Jim Katu Meremere No N/A N/A N/A N/A N/A N/A N/A N/A N/A (Owner) • Meremere Development Committee x1 Meremere James Harman Meremere No N/A N/A N/A N/A N/A incorporated (Chairman) Received N/A N/A N/A (Owner) community funding Melysa Tapiata Meremere • Meremere Community Development Committee (Find funding for events & x1 Meremere Lauren Horsfall Meremere No N/A N/A N/A N/A N/A N/A N/A N/A programs run in Meremere) Funding: (Owner) Christmas events in past. $500 gift card each to Cecilia Heta, Trish van der Wende and Okeroa Rogers, all members of Cecilia Heta Meremere No N/A N/A N/A N/A N/A Meremere Hall Committee (member) N/A the MMCC Hall Committee, on N/A N/A behalf of MMCC, as resolved by email resolution (MMCC2002/04) • Meremere Development Committee 1x Meremere Ben Brown Meremere No N/A • Decal Ltd (Director) N/A N/A N/A N/A (Secretary) (Owner) YELLOW INDICATES THAT THE MEMBER DID NOT SUBMIT A COMPLETED FORM 4 Open Meeting To Meremere Community Committee From Gavin Ion Chief Executive or General Manager Date 8 March 2021 Prepared by Lynette Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # GOV0510 Report Title Confirmation of Minutes 1. EXECUTIVE SUMMARY To confirm the minutes of the Meremere Community Committee meeting held on Thursday, 10 December 2020. 2. RECOMMENDATION THAT the minutes of the meeting of the Meremere Community Committee held on Thursday, 10 December 2020 be confirmed as a true and correct record of that meeting. 3. ATTACHMENTS MMCC Minutes - 10 December 2020 Page 1 Version 4.0 5 MINUTES of a meeting of the Meremere Community Committee held at the Meremere Community Hall, Heather Green Avenue, Meremere on THURSDAY, 10 DECEMBER 2020 commencing at 7.02pm. Present: Mr J Katu (Chairperson) Mr J Harman (Deputy Chairperson) Ms M Tapiata (Secretary) Mrs A Dobby Mrs C Heta [from 7.34pm] Mrs L Horsfall Mr B Brown [from 7.34pm] Cr J Sedgwick Attending: Ms F Lusby Mrs O Rodgers Mr S Toka (Iwi and Community Partnerships Manager) Mr M Balloch (Building Quality Manager) APOLOGIES AND LEAVE OF ABSENCE Resolved: (Mr Harman/Mrs Horsfall) THAT an apology for lateness be received from Mr Brown, Mrs Heta and Mrs Dobby. CARRIED MMCC2012/01 CONFIRMATION OF STATUS OF AGENDA ITEMS Resolved: (Mrs Horsfall/Mr Harman) THAT the agenda for a meeting of the Meremere Community Committee held on Thursday, 10 December 2020 be confirmed and all items therein be considered in open meeting; AND THAT all reports be received. CARRIED MMCC2012/02 Waikato District Council Meremere Community Committee 1 Minutes: 10 December 2020 6 DISCLOSURES OF INTEREST There were no disclosures of interest. CONFIRMATION OF MINUTES Resolved: (Mrs Horsfall/Mr Harman) THAT the minutes of a meeting of Meremere Community Committee held on Thursday, 29 October 2020 be confirmed as a true and correct record of that meeting. CARRIED MMCC2012/03 REPORTS Meremere Works & Issues Report – 10 December 2020 Agenda Item 5.1 The report was received and the following items were discussed: 1. $35k available for development of the old ambulance building from Council facilities fund. Pavillion has asbestos in it not sure on how much so an assessment of that is needed. Merv suggested if the building is not going to be used then it is best to demolish it. ACTION: Staff to obtain a quote for the demolition of the pavilion and report back to the Committee. 2. Library - Please encourage people to use on Saturdays while trial is happening, review of trial will happen next year. Mel is hosting a creative event on the last Saturday to help encourage users. 3. On Kims to do list, but her workload is huge and she will get to it. 4. The committee has requested 5 of each if possible, to be planted in the orchard behind the hall, the orchard by the tennis pavillion and down by the skatepark. 5. Mel to contact Kim on how many palings needed for the repair on the fence where the mural will be painted - James has voluntered to install palings. Mel to talk to owner of the fence in regards to the mural. 6. To be discussed next year. 7. Micky Graham identified as the kaumatua but he has been busy with a tangi. Jim will send contact details to Merv to arrange a time with Micky directly. 8. 8, 9 is down to Kims workload. Waikato District Council Meremere Community Committee 2 Minutes: 10 December 2020 7 9. Footpath is going to be added to the left side of Naho place. 10. Paul wants to meet with someone from the committee to be shown around all the spots that need to be addressed, Jim will contact Paul and arrange a time to meet. 11. Can all expenditures be put in the Discretionary Fund report not in general business. 12. Financial Commitments - if not going to committ or there are no receipts the committee should make a motion to return the money to the pool. James handed his receipts to Jim and Jim claims to have given to Ange. Mel to ask Ange for receipt that James gave for hoses. Councillor’s Report Agenda Item 5.2 Cr Sedgwick gave a verbal report on the following matters: • Changes in recycling - it has been advertised on Facebook, all lids are to be taken off plastic and glass. • Has anyone noticed the long grass on the verges, mainly on Heather Green,. If privately owned nothing can be done about it. • CCTV cameras who owns them? We own the hall ones and have full control over them. Jan has put Meremere at the top of the list to receive cameras from the CCTV Trust, the amount is yet to be decided but a person will come out to assess suitability and location of the cameras. Huntly have had 20 installed so it would be less than that. Okeroa asked what about our privacy? Jan said the cameras would only face public pathways, e.g footpaths, roads and parks. Mel asked who has access to the footage? Jan said that the police have created a new app so that when they are alerted they can look on their phone and see the camera footage - whoever is closest would be the one to respond. • Update on Pa site - Mel advised that they are currently having wananga with Ngati Naho to design the carvings and entrance to the Pa. • Reminder that the Te Kauwhata A&P show is on Saturday and the Pokeno Christmas Parade on Friday. • Jan presented a project proposal for the Meremere Street number project. Lauren from Toi Ako te Kauwhata and Mel from Creative Meremere to manage and facilitate the project. Jan has the money for it she asked the committee if they all agree to have this project here, everyone agreed. House numbers will be made for the 150 houses in Meremere. (document will be scanned through on a separate email). • Okeroa asked Jan what was the update on the developers working at the bottom of the mountain. Jan advised that not sure if they have consent. Mel advised that a new development is happening right next to the Pa and is concerned that it doesn’t have proper consent due to the proximity to the Pa. Mel has rung and spoken to council and Jan will follow it up. ACTION: Cr Sedgwick to follow on development and report back to the Committee. • Te Whakaea asked Jan who owns the rest home because they are not looking after the place and with all the good work we are trying to do in the village we have to do something about them and the state of the place. Jan advised that people can buy Waikato District Council Meremere Community Committee 3 Minutes: 10 December 2020 8 houses and do what they want, not much can be done until they are caught doing something illegal and then it becomes a police issue.