SORTA PLANNING AND OPERATIONS COMMITTEE MEETING TUESDAY, JANUARY 8TH, 2019- 9:00 A.M. SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1200 CINCINNATI, OHIO General Items: Call to order Pledge of Allegiance Recite Mission and Vision Statement 1. Approval of Planning & Operations Committee Minutes: December 11, 2018 Briefing Items 2. MaaS App Update (Khaled Shammout) 3. Reallocate and Mobility Demand Update (Khaled Shammout and Mark McEwan) 4. Ridership Reports for December 2018 (Mark McEwan) To be presented at meeting… 5. ODOT Annual State Safety Oversight Program Status (T.J Thorn) Action Items: 6. Proposed Motion: Approval of Agency Safety Plan-Bus (T.J Thorn) 7. Proposed Motion: Approval of Agency Safety Plan-Rail (T.J Thorn) 8. Proposed Resolution: Approval of Contract for Security Services at Riverfront Transit Center (Mike Weil) 9. Proposed Resolution: Approval to Purchase Paratransit Vehicles (John Edmondson) 10. Proposed Motion: Approval of Modification for Appointment of OKI Board (David Riposo) Other Items: Adjournment The next regular meeting of the Planning & Operations Committee has been scheduled for Tuesday, February 12th, 2019 at 9:00 a.m., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets… PLANNING & OPERATIONS COMMITTEE TH, WEDNESDAY, DECEMBER 11 2018 – 9:15 A.M. SORTA/METRO MT. ADAMS BOARD ROOM 602 MAIN STREET, SUITE 1200 CINCINNATI, OHIO COMMITTEE/BOARD MEMBERS PRESENT: Brendon Cull, Allen Freeman, Robert Harris, Kreg Keesee, Pete McLinden, Mary Miller and Kathleen Wyenandt COMMITTEE MEMBERS ABSENT: Gwen Robinson STAFF MEMBERS PRESENT: Dwight Ferrell, Donna Adkins, John Edmondson, Barbara Gardner- Evans, Dan Feldman, Pat Giblin, Paul Grether, Adriene Hairston, Darryl Haley, Sallie Hilvers, Brandy Jones, Caprice Jones, Maria Jones, Michelle Jeng, Mark McEwan, Greta Perry, Kelly Pierson, Cindy Resor, David Riposo, Judy Ross, Shannel Satterfield and Khaled Shammout OTHERS PRESENT: Kim Schaefer (Vorys, Sater, Seymour & Pease, LLP), Alana Tucker (Government Strategies), Hannah Sparling (Media), Chris Moran (LWV) 1. Call to Order Mr. Cull called the meeting to order. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. SORTA’s Vision and Mission Statements SORTA’s vision and mission statements were recited. 4. Approval of Minutes of November 7th, 2018 Ms. Miller made a motion that the minutes of the November 7th meeting be approved as previously emailed and Mr. Freeman seconded the motion. By voice vote, the Committee approved the minutes. 5. Proposed Resolution: Approval to Purchase Motor Oil Mr. Haley requested approval to enter into a one (1) year contract with Glockner Oil Company on behalf of SORTA at a cost not to exceed $128,160 for motor oil purchases. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 6. Proposed Resolution: Approval to Purchase Non-Revenue Vehicle Fuel Mr. Edmondson request approval to enter into a five (5) year contract with Thornton’s Inc., for fleet card services to purchase non-revenue vehicle fuel on behalf of SORTA, at a cost not to exceed $413,563. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 1 7. Proposed Resolution: Approval of Revenue Contract with CVG Partners II, LLC Mr. Shammout requested approval to enter into a one (1) year revenue agreement with CVG Partners II, LLC at an estimated contract value of $132,000 for the period of January 1, 2019 through December 31, 2019. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 8. Proposed Resolution: Approval of Revenue Contract with Duke Energy Mr. Shammout requested approval to execute a one (1) year revenue contract for 2019, with one- year options for 2020 and 2021, with Duke Energy for the Riverfront Parking Shuttle (Route 85), at an estimated contract value of $100,000 per a year. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 9. Proposed Resolution: Approval of Service Contract with Butler County Mr. Shammout requested approval to enter into a one (1) year agreement with Butler County Regional Transit Authority (BCRTA) for a continuation of services at an estimated contract value of $585,813 for the period of January 1, 2019 through December 31, 2019. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 10. Proposed Resolution: Approval of Service Contract with Clermont County Mr. Shammout requested approval to enter into a one (1) year agreement with Clermont County for a continuation of services at an estimated contract value of $550,004 for the period of January 1, 2019 through December 31, 2019. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 11. Proposed Resolution: Approval of Service Contract with Warren County Mr. Shammout requested approval to enter into a one (1) year agreement with Warren County for funding of the Warren County service at an estimated contract value cost of $393,448 for the period of January 1, 2019 through December 31, 2019. The Committee agreed to recommend this resolution to the SORTA Board for approval. This item was moved to the December Board Consent Agenda. 12. Review of Underperforming KPI’s and Recommendations Mr. McEwan provided an update and recommendations regarding the local and express underperforming routes. This presentation included passengers per hour information for 2017 & 2018, percent deviation, and general comments. He also discussed three key points: Cut Routes, Reallocate Service, and Mobility on Demand, which the Committee then asked Mr. McEwan and staff to extract on all three points and report back to the Board in January. 13. Update on Bus Stop Optimization Project and Upcoming Pilot Mr. Shammout discussed the bus stop optimization project and the pilot. His presentation included a completed task list such as the inventory of 4,500 stops, bus stop criteria, pilot route & segment 2 selection methodology, and the identification and analyzation of five (5) routes for the pilot. Mr. Haley assured the Committee that he and staff will continue to update the Board during this process. Mr. Shammout also shared a two minute video clip which was released on the ReinventingMetro.com web page. 14. Ridership Reports for November 2018 Mr. McEwan presented the November 2018 ridership reports. Total ridership for the month of November was 1,128,719 which was below budget. On-time performance was 81.6% for local routes, against a goal of 88%. Local routes are carrying 18.7 passengers per hour, against a goal of 20.7 and express routes are carrying 13.5 passengers per trip, against a goal of 16.2. Missed Trips for the month was 137 against 62,652 total trips. The November Access ridership report; total ridership for Access was 18,735, 1.9% above budget. On-time performance was 91.0% against a goal of 93.0%. The Cincinnati Bell Connector ridership report for November 2018; total preliminary ridership was 34,674, 3.7 and 1,329 below budget. Average Headway (Peak/Off Peak) was 12:53/15:24 against a goal of 12:00/15:00. The Committee accepted the report as presented. 15. Quarterly Rail Update as of November 2018 Mr. Grether presented the November 2018 rail update. The report included safety metrics, marketing communications highlights, ridership & operations summaries, and the current fleet status. In November, 22 citations were issued. January ridership summary includes: weekday ridership at 20,378 riders, Saturday’s 9,238, and Sunday’s ridership 4,803, with a preliminary total of 34,674 for the month of December. The key statistics for the streetcar, included trips scheduled (2,258), trips operated (2,156), missed trips (102), blockages (103), signal failures (5), close calls (23), TAA (223) and charters (3). Current fleet status: Camera/Monitor issues, air compressor FMI underway-3 trains implemented, and field modifications that are on-going by CAF scheduled through March 2019. The Committee accepted the report as presented. 16. New Business The next regular meeting of the Planning and Operations Committee has been scheduled for Tuesday, January 8th, 2019 at 9:00 a.m. 17. Adjournment The meeting adjourned