2017 Handbook for Project Members and Families 4-H Project Meeting Guide and Newsclip: http://walworth.uwex.edu/4-youth-development/news/ Website: http://walworth.uwex.edu/4-youth-development/projects/horse-pony-project/ Facebook Page: https://www.facebook.com/groups/405284279517189/ 0 PROJECT INFORMATION Horse and Pony Youth and Adult Leaders NAME TERM PHONE E-MAIL PROGRAM Adult Committee Christie Pogreba, November 2016- Speed, Drill, 262-901-5143 [email protected] President October 2018 Clothes Horse Dawn Rullman, November 2015- 262-949-3013 [email protected] Driving, Riding Vice President October 2017 Colin Horlacher, November 2015- 262-470-5100 [email protected] Driving Treasurer October 2017 Chelsea Police, November 2016- Horseless 224-213-8309 [email protected] Secretary October 2018 Horse, Riding Tracy Quackenbush November 2016- 402-879-5781 [email protected] Riding Member October 2018 Adriane Kramer November 2016- New Member 414-881-5275 [email protected] Member October 2018 Help/ Q&A Melissa Schneider, November2015- Riding, Equine 262-758-1136 [email protected] Member October 2017 Ed, Speed Jeff Markham, November 2014- 414-378-4385 [email protected] Driving Key Leader October 2017 Youth Committee Alexx Rullman, November 2016- 262-745-1240 [email protected] Driving, Riding Youth President October 2017 Amanda Horlacher, November 2016- Drill, Clothes Horse, 262-745-8561 [email protected] Youth Vice President October 2017 Driving, Speed Heather Police, November 2016- Horseless 262-325-8412 [email protected] Member October 2017 Horse, Riding Katie Meadows, November 2016- 312-833-6131 [email protected] Riding Member October 2017 Emily Beinert, November 2016- Drill, Riding, 262-853-6490 [email protected] Member October 2017 Horseless Horse Adult Volunteers Ambassadors, Deanna Kundert 262-812-3195 [email protected] Horseless Horse 262-275-5155 Horseless Donna Kundert [email protected] 262-749-8663 Horse Kathleen Markham 262-495-4385 [email protected] Driving Jon Pogreba 262-225-2995 [email protected] Speed, Drill Will & Nancy 262-882-5053 [email protected] Driving Swierenga Judy Schweitzer 262-745-1421 [email protected] Drill Ambassadors, Ashley VanSchyndel 262-210-6229 [email protected] Horseless Horse Ann Williams 262-749-4713 [email protected] Riding Laurie Olson 608-449-3588 [email protected] Riding Torell Geffers 920-527-1500 [email protected] Equine Ed 1 Walworth County 4-H Horse & Pony Committee Constitution ARTICE l-NAME Section 1: Name- Walworth County 4-H Horse & Pony Committee ARTICLE ll- PURPOSE Section 1: To plan, promote and implement educational programs in the area of equine science for Walworth County youth and their leader. Section 2: To assist in the development of educational activities in equine science that will enhance the growth and development of Walworth County youth. Section 3: To stimulate interest in and promote youth programs with equines. Section 4: To promote, sponsor and/or implement educational activities and events in equine science for Walworth County youth. Section 5: To provide and/or encourage equine science and youth development for volunteer leaders. Section 6: To plan and coordinate the Walworth County Horse & Pony shows (including judge selection and fair book changes). Section 7: To provide an annual progress report (financial). ARTICLE lll- MEMBERSHIP Section 1: Membership on the Committee is open to all persons without regard to sex, race, age, ethnic background, or economic circumstances and the Committee does not operate on a segregated basis. ARTICLE lV- OFFICERS Section 1: Officers shall be President, Vice-President, Secretary, and Treasurer. ARTICLE V- AMENDMENTS Section 1: The Constitution and By-Laws may be amended by a majority vote of the Committee, provided notice of such amendments shall be given two (2) meetings prior to voting. Walworth County 4-H Horse & Pony Committee By-Laws ARTICLE l- ELECTION OF COMMITTEE MEMBER Section 1: Election of Committee Members – seven (7) senior members (age 19 and over), to serve two- year terms, and six (6) 4-H youth leaders to serve one-year terms. Four (4) adult members will be elected every two years (even years), with three (3) members being elected odd years. The Key Leader will serve three-year terms. Youth members are to be elected yearly. Voting for committee members will be open to parents/guardians, leaders, and youth members who have been enrolled in the 4-H Horse and Pony Project for at least one year. First year members are not able to vote or run for office. Voting will take place at the Walworth County Fair 4-H Horse and Pony Qualifying Show from Friday registration until after the last class has shown on Sunday. Representation on this committee will be open to all aspects of the horse and pony project (riding, driving, educational, and horse-less horse). Section 2: If a person (committee member) resigns or is dismissed before his/her term expires, he/she is out for the remainder of their term, plus one additional year. Section 3: Vacancies- Any vacancy occurring in the Committee may be filled by the affirmative vote of the majority of the Committee then in office. The individual will fill the remainder of the vacant term. 2 Section 4: Terms start November 1 of the elected year and end October 31 of the last year of their term. ARTICLE ll -CALENDAR YEAR Section 1: The calendar year will end October 31, and the New Year Wisconsin 4-H fiscal year is defined as will begin November 1. Section 2: The Wisconsin 4-H fiscal year is defined as July 1 – June 30 and the project committee financial books must be rectified annually by June 30. Section 3: The committee will meet on the second Tuesday of each month. Contact the President for meeting location and time (subject to change). Any project member and/or their parent/guardian can attend a committee meeting, but only committee members may vote. ARTICLE lll – EXECUTIVE COMMITTEE DUTIES The following officers make up the Executive Committee in case of emergency decisions: Section 1: The President will: Prepare and distribute the agenda, always welcoming additional items from Committee members. Call the meeting to order and direct the business meeting. Provide opportunities for all Committee members to be heard. Keep order. Be courteous but firm. Initiate Committee reflection after events. Facilitate a yearly review of the project’s constitution and by-laws. Cooperate with the treasurer to complete the annual charter paperwork. Section 2: The Vice-President will: Preside at meetings in the absence of the president. Know the duties of the president. Work closely with the president, leaders, and all other Committee members on all project activities. Help plan 4-H project programs and events. Section 3: The Secretary will: Keep an accurate record of the proceedings of all meetings. Record any officers elected, sub- committees appointed, financial decisions, and other business brought before the Committee. Encouraged to submit a copy of the Committee meeting minutes to the UW-Extension office. Record attendance. Distribute minutes from the last meeting at the current meeting. Make corrections to minutes as presented by Committee members. Youth Secretary will: Read correspondence received by the Committee and send any correspondence as directed by the Committee. Section 4: The Treasurer will: Keep accurate records of all the money taken in and paid out by the Committee. Make deposits of money to the bank, write checks requested by the Committee, and pay bills authorized by the Committee. Give a report of money received, bills paid, and amount on hand at each Committee meeting. Be ready to give an itemized account of funds at any time on request of members, leaders, or Committee members. Conduct a Committee audit at the end of the fiscal year with appropriate volunteers as it applies to the financial portion of the charter paperwork. Be accountable to the UW-Extension office. Prepare an annual budget at the Committee’s request. The budget must be approved by the Committee to be put into effect. 3 ARTICLE IV- KEY LEADER Section 1: The Key Leader will: Act as the communication link between the Committee and project membership. Answer general project inquiries, promoting all areas of the project equally. Have the same voting rights as other adult Committee members and essentially acts as another Committee member. Cooperate with all project leaders and Committee members to create an annual educational project meeting and event calendar. Support project leader training. Coordinate State Competition sign-up with help from Committee members as needed. Handle non-animal, stationary fair items. Work with judges, Committee members, and helpers to provide a positive experience for all participants. Act as the communication link between the Committee and UW-Extension office and Fair Office. Section 2: Appointed to a three year term by the Senior Leaders association, following an application and selection process with consideration of the project membership’s popular vote. ARTICLE V- COMMITTEE MEMBERS' DUTIES Section 1: Committee members' (including Executive Committee) will: Be responsible for planning, implementing, and evaluating their work. Represent the Horse and Pony project membership as a whole: Communicate needs of project members and leaders to Committee. Communicate and describe action of the Committee members and leaders. Promote the development of youth through participation in 4-H horse and pony projects. Encourage development and implementation of educational activities to strengthen the impact of youth, families, leaders, and the community. Elect one Committee adult representative to attend annual Mandatory Leader Training presented by the UW-Extension office. Communicate appreciation to and recognition of people who have contributed to the Horse and Pony project’s success. Support youth voice and youth adult partnerships in the Committee and project. Provide leadership to plan, coordinate and evaluate the winter meetings, summer clinics, warm-up show and the County Fair.