FY 2014 Budget July 1, 2013 – June 30, 2014 Adopted by the City Commission on June 18, 2013 Prepared by Dana Chancey City of Waycross, Georgia Budget Book 2014 Table of Contents INTRODUCTION .......................................................................................................................... 2 Budget Objective ........................................................................................................................ 2 Distinguished Budget Award ...................................................................................................... 4 Resolution (Copy) ....................................................................................................................... 6 Mission Statement ....................................................................................................................... 8 Our Guiding Principles ............................................................................................................... 9 Budget Message from the City Manager .................................................................................. 10 Budget Summary ...................................................................................................................... 16 Governmental Funds ............................................................................................................. 17 Internal Service Funds .......................................................................................................... 20 Enterprise Funds ................................................................................................................... 24 Fund Summary 2011-2014 ................................................................................................... 26 FY 2014 – Total Budgeted Resources .................................................................................. 27 FY 2014 – Operating Expenditures and Budget Highlights ................................................. 28 Property Tax Digest .............................................................................................................. 29 FY 2014 Revenue and Expense Summary ............................................................................ 30 CITY IN BRIEF ............................................................................................................................ 36 Geographic ................................................................................................................................ 37 Demographics ........................................................................................................................... 39 Miscellaneous Statistics ............................................................................................................ 44 Organizational Chart ................................................................................................................. 46 Component Units of the City of Waycross ............................................................................... 47 FINANCIAL POLICIES .............................................................................................................. 48 Revenue Policies ....................................................................................................................... 48 Debt Policies ............................................................................................................................. 48 Banking and Investment Policies .............................................................................................. 49 Audit Policies ............................................................................................................................ 49 Purchasing Policies ................................................................................................................... 49 Five Year Capital Improvement Program ................................................................................. 49 Fixed Assets Policies ................................................................................................................ 50 Basis of Accounting .................................................................................................................. 50 Budgeting .................................................................................................................................. 50 i City of Waycross, Georgia Budget Book 2014 Budget Cycle ............................................................................................................................. 52 Budget Policies ......................................................................................................................... 53 Budget Objective by Type of Fund ........................................................................................... 53 Budget and Expenditure Control .............................................................................................. 54 Budget Process .......................................................................................................................... 54 Strategic Planning Sessions ...................................................................................................... 55 Budget Calendar ........................................................................................................................ 60 Budget Adoption ....................................................................................................................... 61 Budget Amendment Process ..................................................................................................... 62 FUNDS, DEBT SUMMARY, & FINANCIAL TRENDS ........................................................... 66 FY 2014 Governmental Fund Structure .................................................................................... 66 Governmental Funds ................................................................................................................. 67 Combined Statement of Budgeted Revenues and Expenditures ........................................... 69 General Fund Expenditure Summary .................................................................................... 71 General Fund Revenue Summary ......................................................................................... 72 Cemetery Fund Summary ..................................................................................................... 75 WPD Information Technology Fund Summary .................................................................... 76 Hotel/Motel Tax Fund Summary .......................................................................................... 77 SPLOST 2008 Fund Summary ............................................................................................. 78 FY 2014 Proprietary Fund Structure ......................................................................................... 79 Proprietary Funds ...................................................................................................................... 80 Combined Statement of Budgeted Revenues and Expenditures ........................................... 81 Water & Sewer Fund Summary ............................................................................................ 83 Waste Management Fund Summary ..................................................................................... 84 Debt Summary .......................................................................................................................... 85 Georgia Environmental Facilities Authority Loans .............................................................. 85 Other Debt ............................................................................................................................. 88 Total Debt Summary ............................................................................................................. 89 Legal Debit Margin ................................................................................................................... 90 Financial Trend ......................................................................................................................... 90 Fund Balance .......................................................................................................................... 103 Individual Fund Status Report ................................................................................................ 104 PERSONNEL SUMMARY ........................................................................................................ 108 Personnel Changes .................................................................................................................. 108 Personnel Authorization Summary ......................................................................................... 109 ii City of Waycross, Georgia Budget Book 2014 2012 – 2014 Personal Positions by Department ..................................................................... 110 DEPARTMENTAL SUMMARY, & GOALS ........................................................................... 114 General Fund Summary .......................................................................................................... 115 Executive Division .............................................................................................................. 116 Finance ...............................................................................................................................