HER 21: From SMR to HER - Integrating Built Historic Environment Records in Gloucestershire Project Report for English Heritage (HER21 Project 6027) Tim Grubb With contributions from Keith Elliott, Melanie Bell, Tony Roberts & Jan Wills (February 2011) Contents Contents HER 21: FROM SMR TO HER - INTEGRATING BUILT HISTORIC ENVIRONMENT RECORDS IN GLOUCESTERSHIRE ....................................................................................................................... I CONTENTS ................................................................................................................................... 1 TABLES AND FIGURES ................................................................................................................... 5 SUMMARY .............................................................................................................................................. 8 1 BACKGROUND ........................................................................................................................... 9 1.1 INTRODUCTION .................................................................................................................................. 9 1.2 PROJECT SPECIFIC AIMS ....................................................................................................................... 9 1.3 PROJECT SPECIFIC OBJECTIVES ............................................................................................................. 10 1.4 SHAPE COMPLIANCE ........................................................................................................................ 10 1.5 OTHER HER21 PROJECTS .................................................................................................................. 11 1.6 PROJECT TEAM STRUCTURE ................................................................................................................ 11 1.7 PROJECT PARTNERS........................................................................................................................... 11 2 PROJECT METHODOLOGY ........................................................................................................ 12 2.1 PHASE ONE – DISCUSSION (TASKS 2 – 6) ............................................................................................. 12 2.2 PHASE TWO - RESEARCH (TASKS 7 – 14) .............................................................................................. 12 2.3 PHASE THREE – PILOTING (TASKS 15 – 18) .......................................................................................... 12 2.4 PHASE FOUR – REPORTING (TASKS 19 – 20) ........................................................................................ 13 3 PHASE ONE: INITIAL MEETINGS ............................................................................................... 14 3.1 MEETINGS WITH CONSERVATION OFFICERS ........................................................................................... 14 3.1.1 Current use of the GHER by District Council planning and conservation staff ..................... 14 3.1.2 District Councils’ views on GHER .......................................................................................... 14 3.1.3 What use would they like to make of it? .............................................................................. 14 3.1.4 What information do Conservation Officers routinely use in Listed Building and Conservation Area casework? ....................................................................................................... 14 3.1.5 Is there any work that is not Listed Building or Conservation Area-based e.g. relating to undesignated buildings? ............................................................................................................... 14 3.1.6 How many historic building reports are requested each year on average? ........................ 15 3.1.7 What record systems (paper-based, databases, GIS) are currently used by District Council staff for Listed Building, Conservation Area and planning casework? .......................................... 15 3.1.8 What information would District Council staff like to see included in the HER? ................. 15 3.1.9 Is there any additional information that would be useful to District Councils? ................... 15 3.1.10 How would District Council staff like to access the GHER? ................................................ 15 3.2 MEETINGS WITH THE NATIONAL MONUMENTS RECORD (NMR) ............................................................... 15 3.3 CONTACTS WITH THE IHBC ................................................................................................................ 15 4 PHASE TWO: DETAILED DISCUSSIONS AND RESEARCH ............................................................. 16 4.1 CURRENT INFORMATION HOLDINGS OF THE CONSERVATION AND PLANNING OFFICERS ................................... 16 4.1.1 Case Files .............................................................................................................................. 16 1 4.1.2 Other Files ............................................................................................................................ 16 4.1.3 On-line information .............................................................................................................. 16 4.1.4 Other resources .................................................................................................................... 16 4.2 SOURCE LIST .................................................................................................................................... 16 4.2.1 National ................................................................................................................................ 16 4.2.2 County .................................................................................................................................. 17 4.2.3 Local ..................................................................................................................................... 17 4.3 INFORMATION NEEDS OF CONSERVATION AND PLANNING OFFICERS ........................................................... 17 4.4 LINKS BETWEEN SOUTH WEST HERS AND CONSERVATION AND PLANNING OFFICERS ..................................... 17 4.4.1 What is your current built historic environment information content and coverage? ........ 17 4.4.2 What links do you currently have with Conservation Officers and how closely do you work with them? Do you have plans for further integration? ............................................................... 18 4.4.3 Is the HER available online or via a remote link etc to Planning and Conservation Officers? ....................................................................................................................................................... 18 4.4.4 What is the current level of HER usage by Conservation Officers and Planning Officers in your area? Do they use it or rely on HER staff to provide information? ....................................... 18 4.5 A SURVEY OF A SAMPLE OF CONSERVATION OFFICERS .............................................................................. 18 4.5.1 What sources of information do you routinely use in Listed Building and Conservation Area casework? ...................................................................................................................................... 18 4.5.2 What use do you currently make of the local HER in your day to day work? ...................... 19 4.5.3 What is your view on the quality of information held by the HER? ..................................... 19 4.5.4 What information would you like to see included in the HER? ............................................ 19 4.5.5 Do you undertake any work that is not Listed Building or Conservation Area-based e.g. relating to undesignated buildings? .............................................................................................. 19 4.5.6 How many historic building reports are requested each year on average .......................... 19 4.5.7 What record systems (paper-based, databases, GIS etc) do you currently use for recording information on Listed Building casework, Conservation Area casework and planning casework? ....................................................................................................................................................... 19 4.5.8 How would you ideally like to access the HER (E.g. via GIS, live database link, email from HER staff etc.)? .............................................................................................................................. 20 5 PHASE TWO: COMPILING A LIST OF SOURCES .......................................................................... 21 5.1STATUTORY LISTS .............................................................................................................................. 21 5.2 1ST OR 2ND EDITION OS MAPS ............................................................................................................. 21 5.3 BUILDINGS OF ENGLAND .................................................................................................................... 21 5.4 VICTORIA COUNTY HISTORY (VCH) ..................................................................................................... 21 5.5 LOCAL LISTS ...................................................................................................................................