COMMITTEE OF THE WHOLE AGENDA Tuesday, 17 September 2019 COW In Camera - 6:30 p.m. COW Public- 7:30 p.m. Boardroom Administration Building 133 Greenbank Road Ottawa, Ontario For further information on this agenda or how the Committee of the Whole meeting works, please contact Nicole Guthrie, Senior Board Coordinator, at 596-8211 ext. 8643 or [email protected] 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca COMMITTEE MEMBERS: STAFF: All Trustees Camille Williams-Taylor, Director of Education and Secretary of the Board ASSOCIATION REPRESENTATIVES (NON VOTING): Ottawa-Carleton Assembly of School Councils (OCASC), Christine Moulaison, Alternate: Malaka Hendela Ottawa-Carleton Elementary Operations Committee (OCEOC), Christine Lanos, Alternates: Brent Smith and Andrew Nordman Elementary Teachers’ Federation of Ontario (ETFO), Elizabeth Kettle, Alternate: Brian Lesage, Ontario Secondary School Teachers’ Federation (OSSTF), Cathy Bailey (Teachers), Kelly Granum (OSSTF – OT), Nancy Akehurst (OSSTF - ESP, PSSU, PSSP, EA, PECCS), Alternate: TBC Ottawa-Carleton Secondary School Administrators Network (OCSSAN), Rupi Bergamin and Steven Spidell Alternates: Student Senate (OCSPC or STAC), TBC Special Education Advisory Committee (SEAC), Mark Wylie, Alternate: Rob Kirwan Advisory Committee on Equity (ACE) Harvey Brown, Alternate: Stacey-Ann Morris DISTRIBUTION: All Board Members, Senior Administration ABOUT COMMITTEE OF THE WHOLE (PUBLIC): The Committee of the Whole (Public) is comprised of all members of the Board with the Vice-chair presiding. ABOUT THIS AGENDA: The Ottawa-Carleton District School Board posts complete standing committee and Special Education Advisory Committee agendas and reports on the website on the Friday, at least ten days prior to the scheduling of the meeting. In most instances, staff names have been included on the agenda for contact purposes should you have any questions prior to the meeting. If you would like further information on this Agenda or how the Committee meeting works. please contact Sue Baker, Senior Board Coordinator at 596-8211, ext. 8641 or [email protected] IN CAMERA MEETINGS: Under provincial law, “A meeting of a committee of a board, including a committee of the whole board, may be closed to the public when the subject-matter under consideration involves, (a) the security of the property of the board; (b) the disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; (c) the acquisition or disposal of a school site; (d) decisions in respect of negotiations with employees of the board; or (e) litigation affecting the board.” HOW TO APPEAR AS A DELEGATION: The following rules apply to members of the public who would like to address the Committee at a public meeting: o If registered by the Thursday prior to the meeting, providing a written submission, and a first appearance on the subject, (up to a 4 minute delegation); or o If registering prior to the start of the meeting using the sign-up sheet (up to a 2 minute delegation). To pre-register your delegation, you must submit a written statement to Sue Baker on your issue by 4:00 pm on the Thursday prior to the release of the agenda package. Please note, if the Friday prior to the regularly scheduled Board meeting is a statutory holiday, then the deadline is 4:00 pm on Wednesday. Your written statement will be included in the agenda package. If you would like to pre- register, please contact Sue Baker, Senior Board Coordinator at (613) 596-8211, ext. 8363, or [email protected] At the beginning of each Committee meeting, a maximum of 20 minutes will be allotted for delegations. 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca ​ COMMITTEE OF THE WHOLE PUBLIC AGENDA Tuesday, September 17, 2019, 7:30 pm Board Room Administration Building 133 Greenbank Road Ottawa, Ontario Pages 1. Call to Order - Vice-Chair of the Board 2. Approval of Agenda 3. Briefing from the Chair of the Board 4. Briefing from the Director 5. Delegations 6. Matters for Action: 6.1 Report 19-077, Chapman Mills Public School Area Intermediate and 1 Secondary School Attendance Boundary Redirection Consultation Plan Approval (M.Carson, ext 8881) 6.2 Report 19-086, Supervisory Officer - Selection Process and 19 Committee (J. McCoy, ext.8207) 7. Report from Statutory and Other Committees 7.1 Special Education Advisory Committee, 12 June 2019 27 8. Matters for Discussion: 8.1 Report 19-081, Update on the Identity Based Data Collection Project 39 (M.Giroux, ext.8310) 8.2 Report 19-080, Update on the OECD Study for the Development of 71 Social and Emotional Skills (M. Giroux, ext. 8310) 9. Information Items: 9.1 Report from OPSBA (if required) 9.2 New Ministry Initiatives Update a. Memo 19-100, The Reciprocal Education Approach (REA) Fact 83 Sheet b. Memo 19-098, Update Regarding the Ontario Autism Program 87 9.3 OSTA Update (Memo 19-104, School Start Up 2019-2020) 89 10. Long Range Agendas - September - October 2019 95 11. New Business - Information and Inquiries 12. Adjournment Page 1 of 96 COMMITTEE OF THE WHOLE 17 September 2019 Report No. 19-077 Chapman Mills Public School Area – Intermediate & Secondary School Attendance Boundary Redirection – Consultation Plan Approval Key Contact: Michael Carson, Chief Financial Officer, 613-596-8211 ext. 8881 PURPOSE: 1. To obtain Board approval of a consultation process and timeline to review the accommodation pressures at John McCrae Secondary School (SS) and at Cedarview Middle School (MS) by considering an attendance boundary redirection in the Chapman Mills neighbourhood, (west of Woodroffe Avenue) area of South Nepean (Chapman Mills Public School boundary area). (see map attached as Appendix A.) CONTEXT: 2. Prior to the opening of Chapman Mills Public School (PS) in 2013, there was a debate about how best to set the boundary of this school and the schools to which it would feed for grade 7-12. Geographically, this school would be most closely affiliated with Longfields Davidson Heights Secondary School (LDHSS), but at the time, the growth in the South Urban Community (SUC) meant that LDHSS was already significantly over its pupil capacity. The decision was made to direct students in the Chapman Mills PS catchment to Cedarview MS and John McCrae SS and boundaries were amended to reflect this decision. Development in the SUC remains a challenge for the District. The last District Needs Analysis (DNA) identified an urgent need for another grade 7-12 school in the Riverside South area of the SUC. At that time, staff made note of the ongoing pressures at John McCrae SS. In an effort to address some of these pressures, renovations were carried out at John McCrae SS in 2014 increasing the capacity of the school from 807 pupil places to the current 996 pupil places. Report 19-077 Chapman Mills Public School Area- Intermediate and Secondary School Attendance Boundary Redirection – Consultation Plan Approval Page 1 Page 2 of 96 3. Accommodation Overview John McCrae SS is a small grade 9-12 secondary school on a constrained site in the old Barrhaven area. In 2014, the capacity of the school was increased to 996 pupil places. The site, which has a maximum portable capacity of 18 portables, will have 15 portables allocated for instructional use for the 2019-2020 school year, up from 12 in the 2018-2019 school year. With an enrolment of 1301 students as of October 2018, the status quo projections indicate that there could be an enrolment approaching 1800 students by 2023 which far exceeds the sustainable capacity of the school and site. Cedarview MS (grade 7-8) is the sole elementary feeder school for John McCrae SS and its enrolment of 694 pupils as of October 2018 is expected to increase significantly over the next few years. Accordingly, there is a need to alleviate pressures at Cedarview MS. The school is currently fed by the following five elementary JK-6 feeder schools: Barrhaven PS; Chapman Mills PS; Half Moon Bay PS; Jockvale Elementary School (ES) and Mary Honeywell ES. LDHSS opened in 2009 as a grade 7-12 facility with a capacity of 1353 pupil places. An addition to the school was completed in 2015 which increased the capacity to 2057 pupil places. There are currently 10 portables in use on the LDHSS site. While the school is currently experiencing peak enrolment levels with 2196 students in the 2018-2019 school year, enrolment is now expected to decrease slightly over the next few years as its three elementary feeder schools stabilize. The school is currently fed by the following three JK-6 feeder schools: Adrienne Clarkson ES; Berrigan ES; and Farley Mowat PS. In order to alleviate growing enrolment pressures at both Cedarview MS and at John McCrae SS, an attendance boundary redirection is proposed which involves the re-assignment of the Chapman Mills PS attendance area from both Cedarview MS (grade 7-8) and John McCrae SS (grade 9-12) to LDHSS (grade 7-12). It should be noted the Middle French Immersion (MFI) program students residing in the Chapman Mills area attending Adrienne Clarkson ES for grade 4-6 MFI have already been directed to LDHSS for grade 7-8. Currently, these students have the option to remain at LDHSS for grade 9-12. Report 19-077 Chapman Mills Public School Area- Intermediate and Secondary School Attendance Boundary Redirection – Consultation Plan Approval Page 2 Page 3 of 96 KEY CONSIDERATIONS: 4.