Annexure 17 - D8 - April 2017 3rd Quarterly Report January – March 2017 1 Annexure 17 - D8 - April 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (March 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability Focus and cost effectiveness. Area: Strategic 3.2 Maintain air access to the Island and improve performance of the airport. Direction: ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 3.2.1 Improved operation and financial performance of airport. 3.2.1.2 Carry out runway pavement Ongoing 1st Quarter: Council is continuing to carry out the priority pavement repair program as Airport Operations 1/07/2016 30/06/2017 repairs as required. recommended by Simon Oakley from aurecon. Each quarter Simon Oakley conducts a Officer full visual inspection of all pavement areas of the Flinders Island Airport and provides a maintenance plan which Council then carries out. Simon Oakley will carry out his next inspection on the 5th October where he will provide a maintenance plan for the next 3 months. Simon also provides Flinders Council with a letter notifying CASA of the current runway serviceability condition. 2nd Quarter: Simon Oakley carried out his inspection on October and notified CASA that Runway 14/32 is continuing to be actively managed to a safe standard. Council recently went to tender for stabilisation works, Hiway Stabilisers were the successful tenderer and will be on the Island at the end of February/Early March to complete stabilisation works on runway 14/32. Stabilisation will take place in problematic areas of runway 14/32 as identified by Pavement Engineer Simon Oakley. This will minimise pavement failures in the future. 3rd Quarter: Over 5000sqm of runway stabilisation was carried out in early March. This has rectified most of the current problematic areas of runway 14/32. Sealing works for the stabilised areas will take place on the 8th April. Minor patching works continue as issues arise. 3.2.1.3 Work collaboratively with Ongoing 1st Quarter: Council has committed an allocation in the 2016/17 budget to support the General Manager 1/07/2016 30/06/2017 Registered Passenger Transport Flinders Island Tourism and Business Association Marketing and Branding Strategy. A (RPT) service provider to secure joint collaboration with all parties will work towards building passenger and visitation service levels and increase numbers. passenger numbers. 2nd Quarter: No activity on this action. 3rd Quarter: No specific action undertaken. Page 1 of 4 April 07, 2017 2 Annexure 17 - D8 - April 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OOPERATIONALPERATIONAL PLAN (March 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction: ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.1 Deliver all Technical & In Progress 90% 1st Quarter: Request for quotations will be sought in the second quarter to carry out the Airport Operations 1/07/2016 30/06/2017 Safety inspections at the Airport in Flinders Island Airport Annual Technical Inspections. These RFQ's will be sent to Officer accordance with CASA selected service providers within the industry that can supply Flinders Island Airport with requirements. a detailed report on the current position of the airport. Aerodrome Operation Support was engaged for the 2015 Inspection where a thorough report was provided satisfying CASA's requirements. 2nd Quarter: The Technical Inspection was once again carried out by Aerodrome Operation Support who has provided Flinders Airport with support over the past 12 months and has a thorough knowledge of the issues that are faced here on the Island. Technical Inspector Andrew Stewart conducted a full technical inspection of all airport assets as well as documents and procedures. Council is yet to receive this report. 3rd Quarter: All 2016 technical inspections have been carried out and reports received. Corrective actions were flagged and include - Aerodrome Manual update to reflect recent changes within the airport and continuing with current runway repair program, these corrective actions have all been addressed and documented. Page 2 of 4 ilApril 07, 201707, 2017 3 Annexure 17 - D8 - April 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (March 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction: ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.2 Carry out an annual In Progress 90% 1st Quarter: The annual airport lighting inspection will be carried out in the second Airport Operations 1/07/2016 30/06/2017 lighting and obstacles audit in quarter. This will require an airport lighting specialist to carry out a thorough annual Officer accordance with CASA maintenance on all lighting systems at the airport and provide Council with a detailed requirements. report on the serviceability of the lighting. The Obstacle Limitation Audit is due to be carried out late November. This requires an airport surveyor to carry out a survey of all runways and provide Council with a report as well as a corrective action plan that airport staff will be required to carry out. 2nd Quarter: Lighting inspection was carried out early December by Airport Electrician Quinten Paske. Due to other electrical compliance issues that had to be addressed at the time of inspection, the full audit was not completed. Quinten is due to complete the inspection and provide a report at the end of January. The Obstacle Survey was carried out in December by Airport Survey Consultant Paul Fitzgerald. The report has been provided to Council with one corrective action to be addressed (tree encroaching the approach surface). This will be addressed along with the suggested actions from the safety/technical inspection. New take-off and landing distance data has been NOTAMed and report will be forwarded to Sharp Airlines. 3rd Quarter: Annual lighting and survey reports have been received from the recent audits. The corrective actions identified in these audits were some minor lighting repairs (mainly due to recent reseal works) and removal of a tree that infringed the obstacle limitation surface. Page 3 of 4 April 07, 2017 4 Annexure 17 - D8 - April 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (March 16/17) Business Unit Quarterly Progress Report Against Operational Plan Airport Strategic 4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities. Focus Area: Strategic 4.3 Ensure Council meets its statutory obligations and manages corporate and community risk. Direction: ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER START DATE COMP DATE Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators. 4.3.20.3 Annually review safety In Progress 75% 1st Quarter: Airport staff, along with Council's Services Coordinator, conduct Monthly Airport Operations 1/07/2016 30/06/2017 management systems in accordance Safety Management System (SMS) meetings. Included in these meetings are ongoing Officer with CASA requirements. reports of newly identified hazards as well as the continued review of existing hazards and their risk safety measures. The SMS has formed a crucial part of safety at the airport and all staff have been inducted in to the system and have a great understanding of the importance of this document. 2nd Quarter: Monthly meetings are continuing. The SMS will be reviewed in full with-in the annual time frame. Sections of the SMS continue to be reviewed and a work plan formed from the outcomes each month. 3rd Quarter: The SMS has just had an annual review which has been signed off by the General Manager. Monthly meetings continue and airside safety issues are dealt with as they arise. 4.3.20.4 Implement the drug and Ongoing 1st Quarter: The Flinders Airport Drug and Alcohol Management Plan (DAMP) has Airport Operations 1/07/2016 30/06/2017 alcohol management plan in recently been formalised and implemented, with the exception of compulsory drug and Officer accordance with CASA alcohol testing of persons conducting works airside. It is planned that an arrangement requirements. with the Doctor's surgery will be in place in the coming quarter to implement this testing. DAMP training now forms part of the Flinders Airport induction process which all persons performing duties at the airport are required to complete. 2nd Quarter: No further progress 3rd Quarter: Airport staff are continually being educated in the dangers of alcohol and drugs in the workplace and at the airport. Page 4 of 4 April 07, 2017 5 Annexure 17 - D8 - April 2017 Flinders Council BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (March 16/17) Business