UNIVERSITY SECRETARIAT Gilmour Hall, Room 210 Phone: 905.525.9140, Ext. 24337 Board of Governors 1280 Main Street West Fax: 905.526.9884 Senate Hamilton, Ontario, Canada E-mail: [email protected] L8S 4L8 http://www.mcmaster.ca/univsec BOARD OF GOVERNORS 9:00 a.m., Thursday, December 7, 2017 Gilmour Hall, Council Room (Room 111) AGENDA NOTE: Members who wish to have items moved from the Consent to the Regular Agenda should contact the University Secretariat before the Board meeting. Members may also request to have items moved when the Agenda is presented for approval at the Board meeting. A. OPEN SESSION 1. REMARKS FROM THE CHAIR 2. NOTICE OF MEETING – November 23, 2017 3. APPROVAL OF THE AGENDA - OPEN SESSION CONSENT (9:00 a.m.) 4. MINUTES OF PREVIOUS MEETING – October 26, 2017 Approval (OPEN SESSION) 5. BUSINESS ARISING (none) 6. REPORT FROM SENATE Approval a. Recommendation to Revise the Terms of Reference for the Professorship in Water Policy and Research b. Recommendation to Revise Section VIII, Clause 4a, of the Tenure and Promotion Policy 7. COMMITTEE REPORTS a. Planning and Resources Committee i. Audited Financial Statements of Contributory Pension Plan Information for Hourly-Rated Employees of McMaster University Including McMaster Divinity College as at June 30, 2017 1 2 ii. Audited Financial Statements of Contributory Pension Plan Information for Salaried Employees of McMaster University Including McMaster Divinity College Plan 2000 as at June 30, 2017 iii. Audited Financial Statements of Contributory Pension Plan Information for Salaried Employees of McMaster University Including McMaster Divinity College as at June 30, 2017 iv. Amendments – Contributory Pension Plans for Salaried Approval Employees b. Remunerations Committee Approval i. Ratification of Collective Agreement – Sessional Faculty MOTION: That items 4 to 7 be approved or received for information by consent. REGULAR (9:05 a.m.) 8. BUSINESS ARISING (none) 9. COMMUNICATIONS (none) 10. PRESENTATION TO THE BOARD OF GOVERNORS (9:10 a.m.) Names: Ms S. Sammon, Director, Community Engagement and Mr. D. Heidebrecht, Manager, Community Engagement Title: Community Engagement Update: Progress Since FWI & Future Directions 11. PRESIDENT’S REPORT TO THE BOARD (9:40 a.m.) Information a. President’s Report b. Discussion of Freedom of Speech on University Campuses 12. COMMITTEE REPORTS (10:10 a.m.) a. Executive and Governance Committee Approval i. Tobacco and Smoke-Free Campus Policy b. Pension Trust Committee Approval i. Statement of Policies and Procedures – Contributory Pension Plan for Salaried Employees of McMaster University 2 3 13. REPORTS RECEIVED FOR INFORMATION (10:25 a.m.) Information a. Report from Health, Safety and Risk Management b. Office of Equity and Inclusion - Annual Report c. Enrolment Report 14. OTHER BUSINESS (10:50 a.m.) 3 BOARD OF GOVERNORS VOLUME 65 October 26, 2017 Page 1 McMaster University MINUTES OF THE BOARD OF GOVERNORS October 26, 2017 at 9:00 a.m. Council Room, Gilmour Hall PRESENT: Mr. P. Douglas (Chair), Ms E. Alfanous, Ms L. Allan, Mr. A. Colgoni, Ms. S. Cruickshanks, Dr. P. Deane, Dr. A. Holloway, Dr. R. Kleiman, Mr. C. Leeder, Mr. B. Merkel, Mr. R. Narro Perez, Dr. A. Niec, Mr. K. Nye, Mr. M. Runciman, Ms F. Samji, Mr. N. Skelding, Dr. H. Schellhorn, Dr. J. Schertzer, Dr. D. Sloboda, Ms. C. Stefankiewicz, Ms S. Stephenson, Dr. E. Szathmáry, Dr. D. Wilkinson, Ms C. Garneau (University Secretary), Mr. M. Downard (Associate University Secretary) OBSERVERS: Mr. R. Couldrey, Ms E. Davies, Dr. D. Farrar, Ms D. Henne, Dr. B. Levy, Dr. P. O’Byrne, Dr. L. Parker, Ms T. Smith, Ms M. Williams INVITED: Dr. P. Mascher, Vice-Provost (International Affairs) Ms L. Morine, Associate Director, Health, Safety and Risk Management Mr. S. Van Koughnett, Associate Vice-President (Student Affairs) REGRETS RECEIVED: Mr. Q. Broad, Dr. R. Baker, Mr. S. Donnelly, Mr. D. Feather, Dr. D. Harnish, Mr. D. Horwood, Ms R. Jamieson, Mr. C. Keizer, Ms J. Pike, Dr. S. Porter, Ms J. Rowe, Mr. T. Valeri, Mr. D. Williamson A. OPEN SESSION 1. REMARKS FROM THE CHAIR Mr. Merkel called the meeting to order as Mr. Douglas was delayed. He welcomed members to the meeting and introduced new members and observers to the Board. 2. NOTICE OF MEETING – October 12, 2017 The Notice of Meeting was circulated on October 12, 2017. 3. APPROVAL OF THE AGENDA – OPEN SESSION Mr. Merkel noted that no requests had been received to move any items from the Consent to the Regular agenda of the Open Session. BOARD OF GOVERNORS VOLUME 65 October 26, 2017 Page 2 IT WAS DULY MOVED AND SECONDED, that the Board of Governors approve the Open Session agenda for the meeting of October 26, 2017, and that items 4-7 be approved or received for information by Consent. The Motion was Carried. CONSENT 4. MINUTES OF THE PREVIOUS MEETING – June 8, 2017 (OPEN SESSION) Motion: that the Board of Governors approve the Open Session minutes of the meeting held on June 8, 2017 as circulated. Approved by Consent 5. BUSINESS ARISING 6. REPORT FROM SENATE a. Proposal to Establish the Heather M. Arthur Population Health Research Institute/Hamilton Health Sciences Chair in Inter-Professional Health Research Motion: that the Board of Governors approve the establishment of the Heather M. Arthur Population Health Research Institute/Hamilton Health Sciences Chair in Inter-Professional Health Research, as outlined in the report from Senate. Approved by Consent b. Proposal to Establish the Homewood Chair in Mental Health and Trauma Motion: that the Board of Governors approve the establishment of the Homewood Chair in Mental Health and Trauma, as detailed in Attachment II of the report from the Senate. Approved by Consent BOARD OF GOVERNORS VOLUME 65 October 26, 2017 Page 3 c. Proposal to Establish the DiCenso Professorship in Advanced Practice Nursing Motion: that the Board of Governors approve the DiCenso Professorship in Advanced Practice Nursing, as circulated in Attachment III of the report from Senate. Approved by Consent d. Proposal to Revise the Terms of Reference for Director, Digital Transformation Research Centre Motion: that the Board of Governors approve the revised terms of reference for the Director, Digital Transformation Research Centre, as circulated in Attachment IV of the report from Senate. Approved by Consent 7. COMMITTEE REPORTS a. Planning and Resources Committee i. Statement of Investment Policies and Guidelines – Cash and Short Term Investments Motion: that the Board of Governors approve the revisions to the Statement of Investment Policies and Guidelines for Cash and Short-term Investments as shown in Attachment I. Approved by Consent. b. Executive and Governance Committee i. Terms of Reference – Provost and Vice-President (Academic) The material was for information. ii. Recommendation to Change the Name of the Farncombe Family Chair in Inflammatory Bowel Disease The material was provided for information. BOARD OF GOVERNORS VOLUME 65 October 26, 2017 Page 4 iii. Recommendation to Change the Name of the MacKenzie Investments Chair in Evidence-Based Investment Management The material was for information. REGULAR 8. BUSINESS ARISING There was no business arising from the minutes of the meeting held on June 8, 2017. 9. COMMUNICATIONS There were no communications for the meeting held on October 26, 2017. 10. PRESENTATION TO THE BOARD OF GOVERNORS Dr. P. Mascher, Vice-Provost (International Affairs) and Professor, Faculty of Engineering, gave a presentation on internationalization. 11. PRESIDENT’S REPORT TO THE BOARD Mr. Douglas assumed the Chair. Dr. Deane discussed McMaster’s second Strategic Mandate Agreement (SMA), noting that it has recently been finalized. When appropriate, the document will be made publically available for viewing. Dr. Wilkinson provided members with details of the SMA process, as well as an overview of key elements within the agreement. It was noted that there is no funding associated with the targets, but it is anticipated that there will be a financial element in the future. The Board was given an update on McMaster’s focus on student mental health, including recent developments related to the Student Mental Health and Well-being Strategy. This initiative is being led by Dr. Catharine Munn and Ms Allison Drew-Hassling and it has established a number of recommendations focused on the provision of education, training and campus resources, and proactive and coordinated response to student distress. Mental health and well-being is an important issue on campus, and it is a key focus for McMaster. Dr. Deane discussed the federal government’s initiative for research superclusters, explaining that there has been a recent announcement that a short list of bids has been created. McMaster is involved in a bid related to advanced manufacturing that will be moving forward to the next round. BOARD OF GOVERNORS VOLUME 65 October 26, 2017 Page 5 12. REPORT FROM SENATE a. Establishment Proposed Policy – Copyright Ownership and a Policy Framework for Licensing Instruction Material Dr. Deane provided an overview of the proposed policy framework for licensing instructional material. The circulated material was reviewed and approved by Senate on October 11, and outlines the principles that will facilitate the use, sharing, improvement and commercialization of instructional material. The University has also taken this opportunity to update its policy framework affirming faculty ownership related to both online and offline instructional materials. Dr. David Wilkinson, Provost and Vice-President (Academic), answered questions on the policy framework. Following an in-depth discussion, it was agreed that a number of editorial changes should be made prior to finalization. Ms Garneau noted that a formal motion could come forward at a later date to rescind the previous policy related to copyright ownership, as there were some questions raised about its status once the new policy was approved. IT WAS DULY MOVED AND SECONDED, that the Board of Governors approve the proposed Copyright Ownership and a Policy Framework for Licensing Instructional Material (IM), subject to making the editorial updates suggested at the meeting.