District of Lantzville Agenda for the Regular Meeting of Council of the District of Lantzville to be held on Monday, November 16, 2020, at 7:00 pm in the Council Chamber, Municipal Hall, 2nd Floor, 7192 Lantzville Road, Lantzville, BC Pursuant to the June 17, 2020 Ministerial Order No. M192 [Local Government Meetings and Bylaw Process (COVID-19) Order No. 3) members of Council may participate in this meeting, utilizing electronic or other communication facilities, and public access to Council Chambers is not pel'mitted, as despite the best efforts of Council, the attendance of members of the public cannot be accommodated at this open meeting in accordance with the applicable requirements or l'ecommendations under the Public Health Act. This meeting may be viewed on the District's live-stream webcast at www.lantzville.ca. Members of the public who wish to provide input regarding agenda items prior to the meeting can submit written comments by email to [email protected]. mail 01' drop offat Municipal Hall that must be received before 12 :oo noon on the meeting day, providing thei1· name, address, agenda item number/ name, and comments, which will be shared with Council and form pal't of the public record. The District does not accept anonymous submissions (this includes emails with an email address only) so please include your name and address. You may also provide you!' public input remotely through Zoom during the Public Input on agenda items section ofthe meeting by registering in advance with the link p1'ovided on the District's website for this Council meeting event. Public input regarding personnel matters, legal action, nominated political candidates, applications for grants in aid or public hearing topics ( except during the official public hearing) will not be included or will be severed. Meetings al'e live-streamed and recorded by the District ofLantzville and may be viewed at www.lantzville.ca The public is prohibitedfrom recording Council meetings unless authorized by Council. PageNo. 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA THAT the November 16, 2020 regular Council meeting agenda be adopted, as presented. 3. MOTION TO CLOSE THE MEETING TO THE PUBLIC - Nil 4. RECONVENE - Nil 5. PUBLIC AND STATUTORY HEARINGS - Nil 6. GENERAL MATTERS (Delegations/recognitions) - Nil START OF CONSENT AGENDA 7. CONSENT AGENDA THAT the recommendations listed for item 7a) to 7d) in the Consent Agenda be approved. 5-6 a) THAT the November 2, 2020 special Council meeting minutes be approved, as presented. 7-10 b) THAT the November 2, 2020 regular Council meeting minutes be approved, as presented. 11-14 c) THAT the November 9, 2020 special Council meeting minutes be approved, as presented. 15 d) Bylaw No. 225 THAT "District of Lantzville Zoning Bylaw No. 180, 2020, Amendment Bylaw (7360 Harby Rd E) No. 225, 2020" be adopted. P1 District of Lantzville November 16, 2020 Regular Council Meeting Agenda Page2 of 4 END OF CONSENT AGENDA 8. PUBUC INPlIT PERIOD (Currently suspended in person due to COVID-19) - See above on how to provide written or verbal input regarding agenda items. 9. LEGISLATIVE MATIERS (Bylaws, development variance permits, agreements, contracts, grants, budgets) a) Development Variance Permit Application for 7055 Caillet Road THAT issuance of Development Variance Permit No. DVP20-2 for 7055 Caillet Road be denied. 32-34 b) Bylaw No. 252 (to be circulated) MOTION ON THE FLOOR from November 2, 2020 regular Council meeting (Postponed to November 16, 2020 meeting) NO MOVER OR SECONDER REQUIRED THAT "District of Lantzville District of Lantzville Council Procedure Bylaw No. 141, 2020, Amendment (Meeting Schedule) Bylaw No. 252, 2020" be given first, second and third readings. 35-38 c) Bylaw No. 256 THAT "District of Lantzville 2020-2024 Financial Plan Bylaw No. 218, 2019, Amendment (Venture Road Water Main Replacement) Bylaw No. 256, 2020" be given first, second and third readings. THAT "District ofLantzville 2020-2024 Financial Plan Bylaw No. 218, 2019, Amendment (Venture Road Water Main Replacement) Bylaw No. 256, 2020" be adopted. 39-105 d) Bylaw No.243 THAT "District of Lantzville Zoning Bylaw No. 180, 2020, Amendment (7384 & 7402 Lantzville Rd & 7127 Sabrina Pl) Bylaw No. 243, 2020" be given first and second readings. 10. UNFINISHED BUSINESS 106-112 a) Leak Adjustment Request Utility Account 003-09725470-000 7319 Millard Drive THAT the request for adjustment to utility account for 7319 Millard Drive be denied. b) Transit Services Mayor Swain's Recommendation THAT the Lantzville Regional District ofNanaimo Director (Mayor Swain) send a letter on behalf of District of Lantzville Council formally requesting 1,000 hours of transit service expansion for the Lantzville #11 bus route for consideration in 2022. THAT the Lantzville Regional District of Nanaimo Director (Mayor Swain) send a letter on behalf of District of Lantzville Council formally requesting rerouting of the Southbound #91 bus through Lantzville via Lantzville Road for consideration in 2022. P2 District of Lantzville November 16, 2020 Regular Council Meeting Agenda Page3 of4 11. COMMITIEE/COMMISSION RECOMMENDATIONS 113-114 a) October 6, 2020 Economic Development and Sustainability Committee Meeting Minutes - For Information 12. NEW BUSINESS (Reports and correspondence) a) Mayor & Councillors - Verbal Updates 115-117 b) Santa Drive By THAT the Lantzville Fire Department drive and accompany Santa on the predetermined route through the District of Lantzville on December 5, 2020, beginning and ending at the Lantzville Fire Station as referenced in the November16,202ostaffreport. 118-121 c) Enrollment in Municipal Insurance Associate Member Program and Service Provider Amending Agreement in Relation to Bylaw Enforcement Agreement Background: As with the RDN Agreements in 2018, MIA requires a new authorization for the Bylaw Enforcement Agreement Insurance Coverage THAT Council approves the Municipal Insurance Associate Member Program, Service Provider Agreement between Christina Gobeil DBA CC Canadian Enterprises and the District of Lantzville dated November 16, 2020; AND FURTHER authorizes the ChiefAdministrative Officer to execute the Agreement substantially in the form provided November 16, 2020. d) 2021-2025 Financial Plan Amendment Councillor Wilson's Recommendation: THAT Consulting Fee Expenses (Communications), $5,000, Funded from Property Taxation, be added to the 2021- 2025 Financial Plan. 122-126 e) Councillor Savage's Recommendations: Clark Medd Development Public Land Dedication Whereas page 122 of Lantzville's Official Community Plan, has a target of "30% public parks and dedicated riparian areas"; be it resolved; THAT the 4.94 acre (2 hectare) dedicated public land in the Clark Medd development, which staff stated is intended for "a public works yard and building, as well as other Municipal facilities", be dedicated as public parkland. Proposed Council Procedure Bylaw No. 141 Amendment THAT the District of Lantzville Council Procedure Bylaw No 141 be amended by inserting the following after section 15.1.f "g. record the names of those members opposed to a motion." P3 District of Lantzville November 16, 2020 Regular Council Meeting Agenda Page 4 of 4 Estimate of Police Cost Increase When 5,000 Population THAT staff meet with the appropriate provincial representatives to determine Lantzville's policing requirements at population 5000, including the number of constables required by the province, and based on this, staff give an estimate of the police cost increase when Lantzville reaches population 5000. 13. INfRODUCTION OF LATE ITEMS (In accordance with Council Procedure Bylaw No. 141, 2020, subsection 18(8) for regular agenda) 14. INfRODUCTION OF "NOTICE OF MOTION" 15. PUBLIC CLARIFICATION - (Currently suspended due to COVID-19. Email any questions to [email protected] following the meeting.) 16. ADJOURNMENf BYMAYOR NEXT SCHEDULED COUNCIL MEETINGS: Special, Wednesday, November 18, 2020@ 1:00 pm Special, Monday, November 23, 2020@ 6:oo pm Regular, Monday, December 7, 2020@ 7:00 pm Special, Monday, December 14, 2020 @ 6:oo pm P4 DRAFI' Minutes of the Special Council Meeting of Council ofthe District of Lantzville held on Monday, November 2, 2020, at 6:oo pm in the Council Chamber, Municipal Hall, 2nd Floor - 7192 Lantzville Road, Lantzville, BC PRESENT: Council: Mayor Mark Swain Councillor Will Geselbracht Councillor Karen Proctor Councillor Ian Savage* Councillor Jamie Wilson Staff: Ronald Campbell, Chief Administrative Officer (CAO) Trudy Coates, Director of Corporate Administration Nelda Richardson, Deputy Director of Corporate Administration *Participated by phone CALL TO ORDER The Mayor called the meeting to order at 6:01 pm and acknowledged that the meeting was being held on the traditional territory of the Snaw-Naw-As, the Nanoose First Nation. ADOPTIONOFTHEAGENDA MOVED and SECONDED, THAT the November 2, 2020 special Council meeting agenda be adopted, as presented. CARRIED UNANIMOUSLY MOTION TO CLOSE THE MEETING TO THE PUBLIC MOVED and SECONDED, THAT Council closes the meeting to the public, pursuant to sections 90(1) (a), (d), (g), and (i) of the Community Charter, for the purpose of considering: • personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; • the security of the property of the municipality; • litigation or potential litigation affecting the municipality; and • the receipt of