I hereby give notice that an ordinary meeting of the Catchment Operations Committee will be held on: Date: Wednesday, 15 June 2016 Time: 9.00am Venue: Tararua Room Horizons Regional Council 11-15 Victoria Avenue, Palmerston North CATCHMENT OPERATIONS COMMITTEE AGENDA MEMBERSHIP Chair Cr MC Guy Deputy Chair Cr JJ Barrow Councillors Cr LR Burnell, QSM Cr DB Cotton Cr EB Gordon (ex officio) Cr RJ Keedwell Cr PJ Kelly JP Cr GM McKellar Cr DR Pearce Cr PW Rieger QSO JP Cr BE Rollinson Cr CI Sheldon Michael McCartney Chief Executive Contact Telephone: 0508 800 800 Email: [email protected] Postal Address: Private Bag 11025, Palmerston North 4442 Full Agendas are available on Horizons Regional Council website www.horizons.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Items in the agenda may be subject to amendment or withdrawal at the meeting. for further information regarding this agenda, please contact: Julie Kennedy, 06 9522 800 CONTACTS 24 hr Freephone : [email protected] www.horizons.govt.nz 0508 800 800 SERVICE Kairanga Marton Taumarunui Woodville CENTRES Cnr Rongotea & Hammond Street 34 Maata Street Cnr Vogel (SH2) & Tay Kairanga-Bunnythorpe Rds, Sts Palmerston North REGIONAL Palmerston North Wanganui HOUSES 11-15 Victoria Avenue 181 Guyton Street DEPOTS Levin Taihape 11 Bruce Road Torere Road Ohotu POSTAL Horizons Regional Council, Private Bag 11025, Manawatu Mail Centre, Palmerston North 4442 ADDRESS FAX 06 9522 929 Catchment Operations Committee 15 June 2016 TABLE OF CONTENTS 1 Apologies and Leave of Absence 5 2 Public Speaking Rights 5 3 Supplementary Items 5 4 Members’ Conflict of Interest 5 5 Confirmation of Minutes Catchment Operations Committee meeting, 13 April 2016 7 6 Introduction of a Charging Regime for Whole Farm Plans Report No: 16-120 17 Annex A - Paper presented to 16 February Catchment Operations Committee Meeting 19 7 River and Drainage Engineering Report (PRD 01 02) Report No: 16-121 29 Annex A - Schedule of Completed Works 1 April - 31 May 2016 60 8 Issues Arising from Annual Ratepayer Meetings April/May 2016 (PRD 05 00) Report No: 16-122 73 Annex A - Issues Arising Table 2016 75 9 Makino Gate Operation (PRD 05 13) Report No: 16-123 85 10 Sustainable Land Use Initiative (SLUI) Report No: 16-124 89 Annex A - SLUI Target Parcels 98 Annex B - SLUI Overview and Plan Progress 99 Annex C - SLUI Mapped Priority Land 100 Annex D - SLUI Works Tracking 101 11 Whanganui Catchment Strategy Report No: 16-125 103 12 Regional Coast and Land Report No: 16-126 107 13 Members’ Questions Page 3 Catchment Operations Committee 15 June 2016 AGENDA 1 Apologies and Leave of Absence At the close of the Agenda no apologies had been received. 2 Public Speaking Rights Notification to speak is required by 4pm on the working day prior to the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. Petitions/Deputations Deputations: Written notice (fewer than 150 words) concerning the nature of the deputation must be lodged with the Chief Executive at least 2 working days before the date of the meeting and subsequently approved by the Chairperson. Petitions: Written notice to the Chief Executive is required at least 2 working days before the date of the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. 3 Supplementary Items To consider, and if thought fit, to pass a resolution to permit the Committee/Council to consider any further items relating to items following below which do not appear on the Order Paper of this meeting and/or the meeting to be held with the public excluded. Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended), and the Chairperson must advise: (i) The reason why the item was not on the Order Paper, and (ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting. 4 Members’ Conflict of Interest Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda. Page 5 Catchment Operations Committee 15 June 2016 Minutes of the fourteenth meeting of the ninth triennium of the Catchment Operations Committee held at 9.00am on Wednesday 13 April 2016, in the Tararua Room, Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North. PRESENT Crs MC Guy (Chair), JJ Barrow, LR Burnell QSM, DB Cotton, EB Gordon (ex officio) (to 9.36am and from 9.48am), RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, and CI Sheldon IN ATTENDANCE Chief Executive Mr M McCartney Group Manager River Management Mr R Strong Committee Secretary Ms M Boekman ALSO PRESENT At various times during the meeting: Mrs S Craig (Acting Group Manager Corporate & Governance, Mr C Grant (Acting Group Manager Natural Resources and Partnerships Group), Mr G Cooper (Environmental Manager-Land), Mr M Todd (Environmental Monitoring Coordinator), Mr J Foxall (Area Engineer-Southern), Mr J Bell (Design Engineer), Mr J Jamieson (Environmental Programme Coordinator), Mrs C Hesselin (Communications Advisor), and a member of the press. The Chairman welcomed everyone to the meeting. APOLOGIES COP 16-140 Moved Rieger/Rollinson That the Committee receives an apology from Cr Rollinson. CARRIED PUBLIC SPEAKING RIGHTS There were no requests for public speaking rights. SUPPLEMENTARY ITEMS The Chairman advised that further information in support of the Sustainable Land Use Initiative would be distributed later in the meeting. MEMBERS’ CONFLICTS OF INTEREST There were no conflicts of interest declared. Page 7 Catchment Operations Committee 15 June 2016 CONFIRMATION OF MINUTES COP 16-141 Moved Kelly/Sheldon That the Committee: confirms the minutes of the Catchment Operations Committee meeting held on 16 February 2016 as a correct record, and notes that the recommendations were adopted by the Council on 23 February 2016. CARRIED Matters Arising The Chairman referred to recommendation COP 16-132 (c) in which staff had been requested to further consider options for addressing the apparent special case of the Rangitikei scheme. Mr Strong (Group Manager River Management) reported that although the subject had been discussed at the Rangitikei Catchment Community Meeting, no further progress had been made. RIVER AND DRAINAGE ENGINEERING REPORT (PRD 01 02) Report No 16-60 The purpose of this item was to report on progress with river and drainage activities for the period 1 February 2016 to 31 March 2016. The Chairman guided Members through the report page by page and Mr Strong (Group Manager River Management) provided further clarification on the various activities and projects contained in the report. In response to a query around contractor health and safety requirements, the Chief Executive noted the workshops being held with contractors to outline Horizon's expectations and legislation regarding health and safety. Mr Strong updated Members on progress with claims submitted to the Ministry of Civil Defence and Emergency Management (MCDEM). Mr Strong hoped to have a response from MCDEM in the next few weeks. In response to a query Mr Strong explained the meaning and purpose of Flood Loss Curves. He noted that the points could often be quite scattered and the more scattered they were the more limiting the curve was. Mr Strong then spoke to a powerpoint presentation about the Flood Protection Systems Performance Tool which was trialled on 33 km of the Lower Manawatu Scheme (LMS) stopbanking. Mr Strong then responded to Members’ questions of clarification. In response to a query around funding for the erosion repair works in the Ashhurst Domain area, an area just upstream of the LMS boundary, Mr Strong commented on the alignment risk to that reach of the River, and the potential for consequential damage within the Scheme further downstream of the Ashhurst Road Bridge. The Chief Executive also commented on the liaison between staff and Palmerston North City Council in regard to support with intervention actions. He noted that the Ashhurst Domain was a highly valuable recreation site. Mr Strong continued with his report, responding to Members’ questions and providing clarification on various issues which included the supply of rock and the benefits of having rock reserves. The Chairman noted his appreciation of the information provided at paragraph 8.65 “Lower Manawatu Scheme Rural Upgrade Project” which showed project works and commentary on present project status. Cr Gordon left the meeting at 9.36am There was discussion and comment around the Giant Willow Aphid effecting young willows along Page 8 Catchment Operations Committee 15 June 2016 the Rangitikei River. A trial spraying of field nursery sites was underway to gauge the effectiveness of controlling the pest. Cr Gordon returned to the meeting at 9.48am There was full discussion and comment around the Catchment Community Meetings held throughout March. In referring to paragraph 9.37, Cr Burnell noted that the new format was not supported by those in attendance at the Whangaehu Mangawhero River Management Scheme Catchment Community Meeting. Mr Strong agreed and that this was an editing error. Discussion and comment also included the role of newsletters, different forms of social media, and its overall effect on the number of attendees. COP 16-142 Moved Barrow/McKellar That the Committee recommends that Council: a. receives the information contained in Report No. 16-60 and annexure. CARRIED PUMP STATION IMPROVEMENTS REPORTS (PRD 04 00) Report No 16-61 This item reported on a Health and Safety Audit of Horizons pump stations and sought approval to undertake the recommended actions to address the issues identified.