Public Document Pack Council Title: Agenda Date: Wednesday 14 October 2015 Time: 6.00 pm Venue: Council Chamber District Offices College Heath Road Mildenhall Membership: All Councillors You are hereby summoned to attend a meeting of the Council to transact the business on the agenda set out below. Ian Gallin Chief Executive 6 October 2015 Quorum One quarter of the total number of Members Committee Helen Hardinge administrator: Committee Administrator & FHDC Scrutiny Support Tel: 01638 719363 Email: [email protected] Public Information Venue: District Offices Tel: 01638 719000 College Heath Road Email: democratic.services@ Mildenhall westsuffolk.gov.uk Suffolk, IP28 7EY Web: www.westsuffolk.gov.uk Access to Copies of the agenda and reports are open for public inspection agenda and at the above address at least five clear days before the reports before meeting. They are also available to view on our website. the meeting: Attendance at The District Council actively welcomes members of the public meetings: and the press to attend its meetings and holds as many of its meetings as possible in public. Public At ordinary meetings of the Council, members of the public who speaking: live or work in the District may put questions about the work of the Council to members of the Cabinet or any Committee. 30 minutes will be set aside for this. 30 minutes will also be set aside for questions at extraordinary meetings of the Council, but must be limited to the business to be transacted at that meeting. Written questions, detailing the full question to be asked, may be submitted by members of the public to the Service Manager (Democratic Services and Elections) no later than 10.00 am on the previous working day to the meeting of the Council. Email: [email protected] Phone: 01284 757105 Disabled The public gallery is on the first floor and is accessible via access: stairs. There is not a lift but disabled seating is available at the back of the Council Chamber on the ground floor. Please see the Committee Administrator who will be able to help you. Induction An Induction loop operates to enhance sound for anyone loop: wearing a hearing aid or using a transmitter. Recording of The Council may record this meeting and permits members of meetings: the public and media to record or broadcast it as well (when the media and public are not lawfully excluded). Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming. Page No Agenda Procedural Matters Part 1 - Public 1. Minutes 1 - 16 To confirm as a correct record the minutes of the Council meetings held on 15 July 2015, 6 August 2015, 25 August 2015 and 16 September 2015 (copies attached). 2. Chairman's Announcements 17 - 24 Report No: COU/FH/15/032 3. Apologies for Absence 4. Declarations of Interest Members are reminded of their responsibility to declare any disclosable pecuniary interest not entered in the Authority's register or local non pecuniary interest which they have in any item of business on the agenda (subject to the exception for sensitive information) and to leave the meeting prior to discussion and voting on an item in which they have a disclosable pecuniary interest. 5. The Leader's Report 25 - 26 Report No: COU/FH/15/033 Council Procedure Rule 8.2 states that ‘the Leader of the Council will introduce the statement and members may ask the Leader questions on the content of both his/her introductory remarks and the written report. All questions will be answered immediately by the Leader or by the relevant Cabinet Member if the Leader refers any question to him or her, unless sufficient information to give an answer is not available. In these circumstances the Member asking the question will receive a response in writing within five working days of the Council meeting at which the question was asked.’ 8.3 - A total of 30 minutes will be allowed for questions and responses. There will be a limit of five minutes for each question to be asked and answered. The Member asking the original question may put a supplementary question arising from the reply so long as the five minute limit is not exceeded. Page No 6. Public Participation Council Procedure Rule 6 states that ‘members of the public may put questions about the work of the Council to members of the Cabinet or any Committee. 30 minutes will be set aside for this.’ ‘Written questions, detailing the full question to be asked, may be submitted by members of the public to the Service Manager (Democratic Services and Elections) no later than 10.00 am on the previous working day to the meeting of the Council.’ ‘Each person may ask one question only. A total of five minutes will be allowed for the question to be put and answered. One supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded. The Member to whom the question is directed may refer it to another Member or may choose to give a written response. A written response will be provided if the Member to whom the question was directed is not present at the meeting and it cannot be answered by another Member.' 7. Referrals Report of Recommendations from Cabinet 27 - 30 Report No: COU/FH/15/034 (A) Referrals from Cabinet: 15 September 2015 1. West Suffolk Operational Hub Cabinet Member: Cllr David Bowman 2. The Future of the Organic Waste Service in West Suffolk Cabinet Member: Cllr David Bowman 3. Annual Treasury Management Report 2014/2015 Cabinet Member: Cllr Stephen Edwards 8. Questions to Chairmen of other Committees Questions to Chairmen on the business transacted by their Committees since the last ordinary meeting of Council: Performance and Audit Scrutiny Committee 30 July 2015 24 September 2015 Development Control Committee 5 August 2015 2 September 2015 7 October 2015 West Suffolk Joint Standards Committee 19 August 2015 Page No Overview & Scrutiny Committee 10 September 2015 Licensing Committee 28 September 2015 9. Urgent Questions on Notice The Council will consider any urgent questions on notice that were notified to the Service Manager (Democratic Services and Elections) by 11am on the day of the meeting. 10. Exclusion of press and public To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Part 2 - Exempt 11. Exempt Minutes: 6 & 25 August 2015 31 - 34 To confirm the exempt minutes of the meetings held on 6 August 2015 and 25 August 2015 (copies attached). 12. Update on the Proposed Development at Sam Alper Court, 35 - 46 Newmarket (para 3) Report No: COU/FH/15/035 (This report is to be considered in private under paragraph 3 of Schedule 12A of the Local Government Act 1972, as they contain information relating to the financial and business affairs of a particular organisation) This page is intentionally left blank Public Document Pack Agenda Item 1 Council Minutes of a meeting of the Council held on Wednesday 15 July 2015 at 6.00 pm at the Council Chamber, District Offices, College Heath Road, Mildenhall IP28 7EY Present: Councillors Chairman David Bimson Vice Chairman Carol Lynch Michael Anderson Louise Marston Andrew Appleby Christine Mason Chris Barker Robin Millar John Bloodworth Colin Noble David Bowman David Palmer Ruth Bowman Peter Ridgwell Rona Burt Bill Sadler Louis Busuttil Reg Silvester Simon Cole Lance Stanbury Stephen Edwards James Waters Brian Harvey 62. Minutes The minutes of the following meetings were accepted as an accurate record and signed by the Chairman: Council - 27 February 2015 Special Council - 25 March 2015 Council – 15 April 2015 Annual Council – 27 May 2015 63. Chairman's Announcements The report was noted. 64. Apologies for Absence Apologies for absence were received from Councillors Allen, Drummond, Lay and Roman. 65. Declarations of Interest None were declared. Page 1 COU.FH.15.07.2015 66. Leader's Statement The Leader presented his statement to the meeting, as set out in Report No. COU/FH/15/021. 67. Public Participation There was no questions or statements from members of the public. 68. Referrals report of recommendations from Cabinet and Anglia Revenues and Benefits Partnership Joint Committee The Council considered the referrals report of recommendations as set out in Report No. COU/FH/15/022 (A) Referrals from Cabinet: 2 June 2015 1. West Suffolk Joint Pay Policy Statement On the motion of Councillor Stephen Edwards, seconded by Councillor Ruth Bowman and with the vote being unanimous, it was RESOLVED: That the West Suffolk Joint Pay Policy Statement for 2015/2016 as contained in Appendix 1 to Report No. CAB/FH/15/024, be approved. (B) Referrals from Cabinet: 14 July 2015 1. West Suffolk Operational Hub This item had been withdrawn for further work. 2. West Suffolk Facilities Management On the motion of Councillor David Bowman, seconded by Councillor Rona Burt and with the vote being unanimous, it was RESOLVED: That (1) The contents of Report No.