City of Overland Park Public Safety Wednesday, June 10, 2020 7:00 PM Remote Meeting (see below) . View a live stream of this meeting at opkansas.civicweb.net Please silence cell phones while the meeting is in progress. Chair Paul Lyons Vice Chair Holly Grummert Thomas Carignan Stacie Gram Scott Hamblin John H. Thompson In order to comply with the Guidance from Governor and Johnson County Public Health Officer to prevent the spread of COVID-19 this meeting will be conducted using an online virtual meeting tool. Members of the Committee will not be present but will participate remotely using the virtual meeting tool. The meeting will be open to the public via the online virtual meeting tool by viewing online or listening by phone. Instructions or using the online virtual meeting tool are below.The meeting may also be viewed at opkansas.civicweb.net by selecting “Watch Live.” Due to limitations on attendance at the meeting to prevent the spread of COVID-19, no public hearings will be held at this meeting. CALL TO ORDER INSTRUCTIONS FOR USING THE ONLINE VIRTUAL MEETING TOOL To view and listen to the electronic meeting online using a device connected to the Internet: • Click on the following link: https://opkansas.zoom.us/j/91069884406 • You may be required to download the Zoom app to your device. (Downloading Zoom is free of charge.) • You may also be asked to enter your name and your email address. To listen to the meeting by phone use one of the following phone numbers • Phone 1-408-638-0968 or Phone 1-669-900-6833 • When prompted, enter the following meeting number: 91069884406 and Password: 540029 INFORMATION ITEMS 1. Fallen Officer Michael Mosher Remembrance Presenters: Chair Paul Lyons; Police Chief Frank Donchez 2. Mental Health Task Force Update Presenters: Councilmember Chris Newlin Page 1 of 61 3. Update on Fee Rate Increases for Johnson County Med-Act Presenters: Fire Chief Bryan Dehner ACTION ITEMS 4. Approval of Minutes - May 13, 2020 Presenters: Paul Lyons, Chair. 5. Review of the proposed 2021 Public Safety operating budget and the 2021-2025 Capital Improvements (CIP) and Maintenance (MIP) programs • Fire Department • Police Department Presenters: Gena McDonald, Asst. CFO: Fire Chief Bryan Dehner; Police Chief Frank Donchez ● Committee Staff Report - Html 6. Agreement - St. Thomas Aquinas High School - for the provision of school resource officers for the 2020-2021 and 2021-2022 school years Presenters: Police Major Eric Houston; Police Major Keith Jenkins; Public Safety Legal Advisor Eric Blevins ● Committee Staff Report - Html ● SRO Agreement St Thomas Aquinas 7. Agreement - Blue Valley Unified School District No. 229 - for the provision of school resource officers for the 2020-2021 and 2021-2022 school years Presenters: Police Major Eric Houston; Police Major Keith Jenkins; Public Safety Legal Advisor Eric Blevins ● Committee Staff Report - Html ● SRO Agreement Blue Valley USD 8. Agreement - Shawnee Mission Unified School District No. 512 - for the provision of school resource officers for the 2020-2021 and 2021-2022 school years Presenters: Police Major Eric Houston; Police Major Keith Jenkins; Public Safety Legal Advisor Eric Blevins ● Committee Staff Report - Html ● SRO Agreement Shawnee Mission USD 9. Agreement - Unified School District No. 229 - for the purchase of real property by the City and support of school district fire science education programming Presenters: Fire Chief Bryan Dehner; Sr. Assistant City Attorney, Trevor Stiles; Sr. Civil Engineer Eric Keenan ● Committee Staff Report - Html ● FS #48 Real Estate Sales Agreement 10. Agreement - Unified School District No. 229 - regarding the use and maintenance of Love Live Avenue for ingress and egress to new Fire Station No. 48 Presenters: Fire Chief Bryan Dehner; Sr. Assistant City Attorney, Trevor Stiles; Sr. Civil Engineer Eric Keenan ● Committee Staff Report - Html ● Cooperative Agreement for Maintenance of Love Live Avenue Page 2 of 61 DISCUSSION ITEMS ADJOURNMENT If you need accommodations for the meeting or the live video stream of the meeting, call 913-895-6155 (Kansas Relay Service 1-800-766-3777). Please give 48 hours' notice. Page 3 of 61 Page 4 of 61 Agenda Item #5. STAFF REPORT Public Safety - June 10, 2020 ITEM TITLE: Review of the proposed 2021 Public Safety operating budget and the 2021-2025 Capital Improvements (CIP) and Maintenance (MIP) programs Fire Department Police Department POLICY ISSUE: The Public Safety Committee has policy oversight of programs and services in the Public Safety goal area. A recommendation regarding the 2021 Public Safety Budget, and 2021-2025 Public Safety- related Capital/Maintenance Projects will need to be made to the Committee of the Whole. STAFF RECOMMENDATION: A proposed budget, capital improvement program and maintenance program was presented to the Committee of the Whole on June 1, 2020. BACKGROUND: The Committee has policy oversight for the operating budget for the Police and Fire Departments. Operating funding for public safety include General Fund and Special Alcohol Control Fund components. Additionally, the Public Safety Committee also has policy jurisdiction for review of public safety-related capital improvement and maintenance project in the following capital and maintenance categories: •Public Buildings •Public Equipment BUDGET IMPACT: The impact of 2021 budget and 2021-2025 CIP/MIP was presented as part of the recommended budget on June 1, 2020. Page 5 of 61 Page 6 of 61 Agenda Item #6. STAFF REPORT Public Safety - June 10, 2020 ITEM TITLE: Agreement - St. Thomas Aquinas High School - for the provision of school resource officers for the 2020-2021 and 2021-2022 school years POLICY ISSUE: Whether the Committee should approve the agreements regarding the full-time assignment of Overland Park police officers to the school districts as school resource officers. STAFF RECOMMENDATION: Staff recommends approval of the agreements with St. Thomas Aquinas High School for the provision of school resource officers. BACKGROUND: The School Resource Office (SRO) Program is a long-standing program that has received substantial support from the Council for many years. If these agreements are approved, the City will continue to assign full-time police officers to middle and high schools in the respective school districts to provide law enforcement services as specified in the agreement. The police officers will work with school personnel in providing enforcement, education, problem-solving resources, and the appropriate response to on-campus or school-related criminal activity. The agreement further provides the Districts will provide partial reimbursement to the City for the time the police officers are assigned to the school during the 2020-2021 and 2021-2022 school years. BUDGET IMPACT: These positions have been budgeted in the 2020, 2021, and 2022 police department budgets. ATTACHMENTS: SRO Agreement St Thomas Aquinas Page 7 of 61 Page 8 of 61 Agenda Item #6. SCHOOL RESOURCE OFFICER AGREEMENT This Agreement is entered into this _____ day of ____________, 2020, by and between the City of Overland Park, Kansas , located at 8500 Santa Fe Drive, Overland Park, Kansas 66212, a municipal corporation, hereinafter referred to as “ City ”, and Saint Thomas Aquinas High School, Inc. , located at 11411 Pflumm Road, Overland Park, Kansas, hereinafter referred to as “ District.” For and in consideration of the mutual promises, terms, covenants, and conditions set forth herein, the parties agree as follows: 1. Purpose of Agreement. The purpose of this Agreement is for the City to assign uniformed law enforcement officers (hereinafter referred to as “SROs”), vehicles, radios and all necessary equipment for the School Resource Officer Program. SROs will work with school personnel in providing alcohol and drug education, maintaining a safe campus environment, serving as a law enforcement problem-solving resource, and providing the appropriate response during on-campus or school related criminal activity. 2. Term. The term of this Agreement shall be from the first day of school in August 2020 through the last day of school in May 2022, as designated by the District’s academic calendar, provided that the term may be extended by the District as it deems necessary to satisfy attendance requirements that may have been affected by weather or other factors. During days that schools are not in session, SROs shall perform regular police duties at a duty station as determined by the City’s Chief of Police. 3. Termination. This Agreement may be terminated without cause by either party upon 30 days prior written notice. 4. Relationship of Parties. The City and SROs shall have the status of an independent contractor of the District for purposes of this Agreement. All SROs assigned to the District shall be considered employees of the City, subject to the City’s control and supervision. Assigned SROs will be subject to current procedures in effect for City police officers, including attendance at all mandated training and testing to maintain state law enforcement officer certification. The District agrees to cooperate with the City in any administrative investigation regarding violations of such procedures by SROs assigned to the District. This Agreement is not intended to and will not constitute, create, give rise to, or otherwise recognize a joint venture, partnership, or formal business association or organization of any kind between the parties, and the rights and obligations of the parties shall be only those expressly set forth in this Agreement. The parties agree that no person supplied by the District to accomplish the goals of this Agreement is a City employee and that no rights under City civil service, retirement, or personnel rules accrue to such person. 4.1 The City will continue to maintain all records concerning the performance of services here listed, including SRO employment records and any reports required by the City’s Standards of Conduct or Standard Operating Procedure. Page 9 of 61 Agenda Item #6. 5.