CITY OF WINDSOR AGENDA 3/29/2021 City Council Meeting Date: Monday, March 29, 2021 Time: 10:45 o’clock a.m. Location: Council Chambers, 1st Floor, Windsor City Hall All members will be participating electronically and will be counted towards quorum in accordance with Procedure By-law 98-2011 as amended, which allows for electronic meetings during a declared emergency. The minutes will reflect this accordingly. MEMBERS: Mayor Drew Dilkens Ward 1 – Councillor Fred Francis Ward 2 – Councillor Fabio Costante Ward 3 – Councillor Rino Bortolin Ward 4 – Councillor Chris Holt Ward 5 – Councillor Ed Sleiman Ward 6 – Councillor Jo-Anne Gignac Ward 7 – Councillor Jeewen Gill Ward 8 – Councillor Gary Kaschak Ward 9 – Councillor Kieran McKenzie Ward 10 - Councillor Jim Morrison City Council Meeting - March 29, 2021 Page 1 of 133 ORDER OF BUSINESS Item # Item Description 1. ORDER OF BUSINESS 1.1. In the event of the absence of the Mayor, Councillor Costante has been Appointed Acting Mayor for the month of March, 2021 in accordance with By-law 176-2018, as amended 2. CALL TO ORDER 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. ADOPTION OF THE MINUTES 5. NOTICE OF PROCLAMATIONS 6. COMMITTEE OF THE WHOLE 7. COMMUNICATIONS INFORMATION PACKAGE (This includes both Correspondence and Communication Reports) 7.2. Mayor, Councillors and Appointees Statement of Remuneration and Expenses for 2020 (C 33/2021) 7.3. Response to CQ 20-2020 Regarding Remnant Alley Parcels ("Orphaned Lands") - City Wide (C 237/2020) 7.4. Response to CQ 35-2020 - Dirty Yard Repeat Offenders - City Wide (C 31/2021) 7.5. Response to CQ 26-2020: Challenges and Opportunities to Developing a Local Preference Policy - City Wide (C 19/2021) City Council Meeting - March 29, 2021 Page 2 of 133 8. CONSENT AGENDA 8.1. Delegation of Authority Annual Report for the period January 1, 2020 through December 31, 2020 - City Wide (C 30/2021) 8.2. Award of Proposal No. 23-21 Bicycle/Scooter Sharing Program – Pilot Project - WARDS 2, 3, 4, 5 (C 26/2021) 9. REQUEST FOR DEFERRALS, REFERRALS AND/OR WITHDRAWALS 10. PRESENTATIONS AND DELEGATIONS PRESENTATION: 10.1. Windsor Salt (SCM 78/2021) a) Pierre Girard, General Manager, Ojibway Mine 10.2. CR78/2021 (That the CAO and the Chair of ERCA appear before Council to address the loss of public funds as a result of the August 2020 phishing incident) a) Tim Byrne, CAO/Secretary-Treasurer; and Tania Jobin, Chair, Essex Region Conservation Authority (ERCA) 11. REGULAR BUSINESS ITEMS (Non-Consent Items) 11.1. Corporate Security Plan and Risk Assessment-City Wide (C 32/2021) 11.2. 2020 Status Report regarding Cannabis Retail Store Applications Submitted to AGCO – City Wide (C 34/2021) 11.3. CQ4-2019 Recreation and Culture - Events Approval Process - City Wide (C 8/2020) 12. CONSIDERATION OF COMMITTEE REPORTS 12.1. (i) Report of the Special In-Camera meeting or other Committee as may be held prior to Council (if scheduled) 13. BY-LAWS (First and Second Reading) 14. MOVE BACK INTO FORMAL SESSION City Council Meeting - March 29, 2021 Page 3 of 133 15. NOTICES OF MOTION 16. THIRD AND FINAL READING OF THE BY-LAWS 17. PETITIONS 18. QUESTION PERIOD 19. STATEMENTS BY MEMBERS 20. UPCOMING MEETINGS Development & Heritage Standing Committee Monday, March 22, 2021 4:30 p.m., Zoom Video Conference International Relations Committee Tuesday, March 23, 2021 3:30 p.m., Zoom Video Conference Environment, Transportation & Public Safety Standing Committee Wednesday, March 24, 2021 4:30 p.m., Zoom Video Conference Diversity Committee Tuesday, March 30, 2021 10:00 a.m., Zoom Video Conference Town & Gown Committee Thursday, April 1, 2021 10:00 a.m., Zoom Video Conference Community Services and Parks Standing Committee Wednesday, April 7, 2021 9:00 a.m., Zoom Video Conference Development & Heritage Standing Committee Monday, April 12, 2021 4:30 p.m., Zoom Video Conference 21. ADJOURNMENT City Council Meeting - March 29, 2021 Page 4 of 133 Item No. 7.2 Council Report: C 33/2021 Subject: Mayor, Councillors and Appointees Statement of Remuneration and Expenses for 2020 Reference: Date to Council: March 29, 2021 Author: Jocelyn De Luna Financial Analyst 519-255-6100 Ext 6334 [email protected] Financial Accounting Report Date: March 12, 2021 Clerk’s File #: ACO/7090 To: Mayor and Members of City Council Recommendation: THAT the report of the City Treasurer regarding the Mayor, Councillors and Appointees 2020 Statement of Remuneration and Expenses BE RECEIVED for information. Executive Summary: N/A Background: Statement of Remuneration In compliance with the Municipal Act, each year the City Treasurer provides a report to Council that itemizes the remuneration paid and expenses reimbursed in the previous year to: (a) each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; (b) each member of council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. City Council Meeting - March 29, 2021 Page 5 of 133 Page 1 of 3 Additionally, in order to fully reflect travel cost, the report also includes travel related expenses that were not reimbursed but paid directly by the municipality and attributable to an individual. Furthermore, on April 16, 2012 Council Resolution M182-2012 directed as follows: “That the report of the City Treasurer dated March 30, 2012 regarding Councillors and Appointees 2011 Statement of Remuneration and Expenses BE RECEIVED for information, and further, that Administration BE DIRECTED, on a go-forward basis, to ENDEAVOR to include in future reports, the same information currently collected for City Councillors, for City appointees to City agencies, boards and commissions, provided that they are not subject to any legislative restrictions.” As required by Council Resolution M182-2012, the additional information collected is reflected in Appendix D – Schedule of Mayor, Council and Appointees Remuneration and Expenses for 2020 from City ABC’s (Direct Payments Made by the Listed Organizations) attached. Discussion: The following schedules are attached relative to the Statement of Remuneration requirements: Appendix A – Schedule of Mayor and Council Remuneration for 2020 Appendix B – Schedule of Council and Appointees Expenses for 2020 Appendix C – Schedule of Appointees Remuneration for 2020 Appendix D – Schedule of Mayor, Council and Appointees Remuneration and Expenses for 2020 from City Agencies, Boards, Commissions Appendix E – Schedule of Mayor’s Business and Travel Expenses for 2020 Risk Analysis: Failure to provide this information to City Council would result in non-compliance with the Municipal Act. Climate Change Risks Climate Change Mitigation: N/A Climate Change Adaptation: N/A Financial Matters: See Appendices. City Council Meeting - March 29, 2021 Page 6 of 133 Page 2 of 3 Consultations: Individuals consulted in the preparation of this report included: 1. Najet Bako, Payroll 2. Becky Murray, Council Services 3. Christine Chauvin, Mayor’s Office Conclusion: To Council for information. Approvals: Name Title Deputy Treasurer-Financial Accounting Dan Seguin and Corporate Controls Chief Financial Officer & City Treasurer Joe Mancina and Corporate Leader Finance and Technology Valerie Critchley City Clerk Onorio Colucci Chief Administrative Officer Notifications: Name Address Email N/A Appendices: Appendix A – Schedule of Mayor and Council Remuneration for 2020 Appendix B – Schedule of Council and Appointees Expenses for 2020 Appendix C – Schedule of Appointees Remuneration for 2020 Appendix D – Schedule of Mayor, Council and Appointees Remuneration and Expenses for 2020 from City Agencies, Boards, Commissions Appendix E – Schedule of Mayor’s Business and Travel Expenses for 2020 City Council Meeting - March 29, 2021 Page 7 of 133 Page 3 of 3 APPENDIX A THE CORPORATION OF THE CITY OF WINDSOR SCHEDULE OF MAYOR AND COUNCIL REMUNERATION FOR 2020 BASE TAXABLE TAXABLE NAME SALARY BENEFITS AMOUNT Mayor DILKENS, ANDREW "DREW" $ 196,521.66 $ 9,855.87 $ 206,377.53 Councillor BORTOLIN, RINO $ 46,320.84 $ 210.77 $ 46,531.61 COSTANTE, FABIO $ 46,320.84 $ 210.77 $ 46,531.61 FRANCIS, FRED $ 46,320.84 $ 210.77 $ 46,531.61 GIGNAC, JO-ANNE $ 46,320.84 $ 210.77 $ 46,531.61 GILL, JEEWEN (2) $ 10,584.10 $ 35.16 $ 10,619.26 HOLT, CHRIS $ 46,320.84 $ 210.77 $ 46,531.61 KASCHAK, GARY $ 46,320.84 $ 210.77 $ 46,531.61 MCKENZIE, KIERAN $ 46,320.84 $ 210.77 $ 46,531.61 MORRISON, JAMES $ 46,320.84 $ 210.77 $ 46,531.61 SLEIMAN, AOUNAD "ED" $ 46,320.84 $ 210.77 $ 46,531.61 TOTAL COUNCILLORS $ 427,471.66 $ 1,932.09 $ 429,403.75 Notes: (1) As of January 2019, the annual salaries no longer include the tax-free Municipal Officers Allowance. (2) Ward 7 Councillor effective October 9, 2020. City Council Meeting - March 29, 2021 Page 8 of 133 APPENDIX B SCHEDULE OF COUNCIL AND APPOINTEES EXPENSES FOR 2020 Councillor Description Destination From To Amount (1) Total (1) Phone charges to attend a Bortolin, Rino N/A 2020 $ 135.00 council meeting remotely $ 135.00 Costante, Fabio (no amounts for 2020) $ - Francis, Fred (no amounts for 2020) $ - Gignac, Jo-Anne (no amounts for 2020) $ - Gill, Jeewen (no amounts for 2020) $ - Holt, Chris Office Equipment (2) N/A 2020 $ 532.67 Congress for New Urbanism - St.Paul, Minnesota 9-Jun-20 13-Jun-20 $ 147.74 $ 680.41 Cancelled (Administrative Fee) Kaschak, Gary (no amounts for 2020) $ - McKenzie, Kieran (no amounts for 2020) $ - Morrison, James (no amounts for 2020) $ - Sleiman, Aounad "Ed" (no amounts for 2020) $ - (1) Amounts listed are Canadian Equivalent.