CANCER PREVENTION AND RESEARCH INSTITUTE OF TEXAS Oversight Committee Meeting February 19, 2014 CANCER PREVENTION AND RESEARCH INSTITUTE OF TEXAS Summary Overview of the February 19, 2014, Oversight Committee Meeting Please find enclosed the meeting packet for the next meeting of the CPRIT Oversight Committee to be held on Wednesday, February 19, 2014, at 10:00 AM. This summary overview of major agenda items provides background on key issues for Committee consideration. CEO Report Wayne Roberts will present the CEO’s report and address issues assigned by the Oversight Committee at the January 24th meeting including reconstituting the University Advisory Committee (UAC) and proposed dashboard metrics for the agency. Chief Scientific Officer Program Portfolio Presentation and Grant Award Recommendations Dr. Margaret Kripke will present the Program Integration Committee’s recommendations for scientific research awards. The research continuation grant recommendations are the first grant applications to be considered under the “new” review process set out by SB 149. SB 149 changed the way that grant recommendations are formally approved. A vote by two-thirds of the Oversight Committee that are present and voting (i.e. not recused because of a conflict of interest) is required to approve each funding recommendation. If two-thirds of the Oversight Committee does not vote to approve an award recommendation, then a statement explaining the reason for not following the PIC’s recommendation must be included in the meeting minutes. Product Development Officer Program Portfolio Presentation and Grant Award Recommendations Kristen Doyle, acting Product Development Officer, and Dr. Jack Geltosky, CPRIT’s Product Development Review Council Chair, will discuss CPRIT’s product development portfolio and present the Chief Executive Officer’s recommendations for product development grant awards. The applications recommended for product development grant awards were submitted to CPRIT prior to the passage of SB 149. The Oversight Committee’s consideration of these awards is governed by the review process in place at the time the applications were submitted. The Oversight Committee will not vote to approve each application recommended by the Chief Executive Officer but may reject a slate of proposed grant awards by a two-thirds vote of the Committee. Nothing limits the Oversight Committee from discussing one or more recommendations on the slates individually. Following the Committee’s ratification of the grant awards, the Committee will consider delegating authority to negotiate and execute grant contracts to the CEO and General Counsel. Because information related to the scientific research and product development grant applications recommended for funding is not publicly disclosed until the Oversight Committee meeting, the information has been made available to board members through a secure electronic portal. P.O. Box 12097 Austin, TX 78711 (512) 463-3190 Fax (512) 475-2563 www.cprit.state.tx.us Strategic Communications Contract An effective, coordinated, strategic communications program is needed to inform the public, legislature, media, health professionals, and partner organizations about CPRIT’s activities. CPRIT has completed the procurement process for the strategic communications program contract pursuant to the rules for procurement of services set forth by the Texas State Comptroller of Public Accounts. A recommendation will be presented to Oversight Committee by the Communications Officer. Scientific Research and Prevention Programs Committee Appointments The Chief Executive Officer has appointed 27 new members to the CPRIT’s Scientific Research and Prevention Programs Committee. CPRIT’s statute requires the appointments to be approved by the Oversight Committee. The appointments will be discussed by the Nominations Subcommittee at its February 17 meeting. A biographical sketch for each appointee is included in the board packet. Presentation by SRA, International Inc. SRA is CPRIT’s third party grant administrator. Dr. Rajan Munshi, Project Director, Peer Review and Science Management at SRA International, Inc. will present a summary of the professional services provided to support CPRIT’s peer review and grants management activities. The presentation will include an outline of the stages of the grant award life cycle, key aspects of these stages, and the processes that have been implemented to ensure a rigorous, robust, and transparent process for grant awards. Program Priorities Project The Oversight Committee chair will report on efforts undertaken by the chair, CEO Roberts, and Dr. Becky Garcia (staff project lead) since the January 24 meeting to frame a process for the Oversight Committee to set annual priorities for CPRIT grant programs. Executive Staff Reports Summary reports of important program, operational, and fiscal activities will be provided by the Chief Executive Officer, the Chief Prevention and Communications Officer, the Chief Operating Officer Report, and the Chief Compliance Officer. Memos from the appropriate subcommittees recommending action have been provided for items that the Oversight Committee is expected to act upon. February 19, 2014 Meeting Summary Overview Page 2 Oversight Committee Meeting Texas State Capitol Extension 1400 N. Congress Avenue, Austin, Texas 78701 Room: E1.012 February 19, 2014 10:00 a.m. The Oversight Committee may discuss or take action regarding any item on this agenda, and as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., may meet in closed session concerning any and all purposes permitted by the Act. 1. Call to Order 2. Roll Call/Excused Absences 3. Adoption of Minutes from January 24, 2014 meeting TAB 1 4. Chief Executive Officer Report TAB 2 5. Honoraria Policy TAB 3 6. Chief Scientific Officer Report and Grant Award Recommendations TAB 4 7. Chief Product Development Officer Report and Grant Award Recommendations TAB 5 8. Chief Prevention and Communications Officer Report TAB 6 9. Strategic Communications Contract TAB 6 10. Scientific Research and Prevention Program Committee Appointments TAB 7 11. Proposed Amendment to 25 T.A.C.703.13 and Authorization to Post in the Texas Register 12. Presentation by SRA, International Inc. TAB 8 13. Program Priorities Project TAB 9 14. Subcommittee Business 15. Chief Operating Officer Report TAB 10 16. Compliance Officer Report TAB 11 17. Consultation with General Counsel 18. Future Meeting Dates and Agenda Items 19. Public Comment Anyone wishing to make public comments is required to notify the Chief Executive Officer in writing prior to the start of the meeting. The Committee may limit the time a member of the public may speak. 20. Adjourn January 24, 2014 Minutes 1. Meeting Called to Order The meeting was called to order by Chair William Rice, Friday, January 24, 2014 at 11:07 a.m., at the Capitol Extension Building, Committee Room E1.012 in Austin Texas. 2. Roll Call /Excused Absences Board Members Present: Chair William Rice Angelos Angelou Gerry Geistweidt Pete Geren Ned Holmes Cynthia Mulrow Craig Rosenfeld Amy Mitchell Chair Rice asked for a motion to grant an excused absence to Will Montgomery, whose flight was cancelled due to inclement weather. A motion was made by Mr. Geren and seconded by Mr. Holmes to grant an excused absence to Will Montgomery whose flight was cancelled due to inclement weather. MOTION CARRIED UNANIMOUSLY A quorum being present, the meeting was called to order by Chair Rice. 3. Adoption of Minutes from November 22, 2013 meeting Chair Rice entertained a motion to approve the Minutes as circulated. Motion made by Ms. Mitchell and seconded by Dr. Rosenfeld to approve the Minutes for the November 22, 2013 meeting as circulated. MOTION CARRIED UNANIMOUSLY Chair Rice informed the members that the committee would not take up the Product Development award slates scheduled to be discussed under agenda item #6 due to the absence of Dr. Jack Geltosky, Chair of the Product Development Review Council. Dr. Geltosky’s flight was cancelled due to inclement weather. The award slate has been rescheduled for the February 19th meeting. 4. Chief Executive Officer Report CEO Wayne Roberts reported on the following issues presented by the memorandum included in the Board Meeting Packet: Status and summary of CPRIT staff vacancy postings Chief Product Development Officer posting closes January 24, 2014. Internal Auditor posting extended until January 24, 2014. Attorney posting closed January 10, 2014. Procurement Specialist posting will close February 28, 2014. Grant Specialist postings are being refined and will be posted prior to February 19th Oversight Committee meeting. Chief Compliance Officer was filled December 16, 2013. Implementation of State Auditor’s Recommendations CPRIT has fully implemented or is in the process of fully implementing all 51 recommendations from the SAO’s January 2013 management audit. Annual Report The report will be submitted by January 31, 2014 and will, for the first time, meet all statutory requirements and contain no disclaimers. Electronic Bulletin Board CEO Roberts reported that changes made by the 83rd Legislature permit members of a governing body to communicate via an electronic bulletin board that is accessible through the agency’s website and viewable in real-time by the public. Mr. Geren recommended that this item be referred to the Board Governance Subcommittee for consideration. A motion to refer the electronic bulletin board to the Board