AGENDA CITY OF SANTA MONICA REGULAR CITY COUNCIL MEETING AGENDA AND A REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET TUESDAY, FEBRUARY 26, 2013 MEETING BEGINS AT 5:30 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.) 1. CLOSED SESSIONS: 1-A: Conference with Labor Negotiator. City Negotiator: Donna Peter, Director of Human Resources Bargaining Units: Administrative Team Associates (ATA) Municipal Employees Association (MEA) Supervisory Team Associates (STA) 1-B: Conference with Legal Counsel – Existing Litigation: Kennedy v. City of Santa Monica, Los Angeles Superior Court Case No. 113020 1-C: Conference with Legal Counsel- Existing Litigation: Village Trailer Park v. City of Santa Monica, Los Angeles Superior Court Case No. BS141223 1-D: Conference with Legal Counsel – Anticipated Litigation: Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9 (c) – 1 case 1 February 26, 2013 The following is the order of business for items to be heard no earlier than 6:30 p.m. 2. SPECIAL AGENDA ITEMS: 2-A: Proclamation declaring March 2013 as “Women’s History Month” and 2013 Report on Status of Women and Girls (CCS) 3. CONSENT CALENDAR: (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.) 3-A: Approval of minutes of the October 2 and October 23, 2012, City Council meetings. 3-B: Adopt a Resolution Establishing Responsibility for Payment for Annual Fire Inspections of Commercial Buildings. 3-C: Award Purchase Order for the Purchase of ADA Compliant Cots – recommendation to authorize a Purchase Order to Joffe Emergency Services, in the amount of $50,000 for FY 2012-13, to purchase 200 -250 ADA compliant emergency sheltering cots. 3-D: Purchase Order Amendment for Street Maintenance Slurry Material – recommendation to amend Purchase Order No. 342316-OP with Petrochem Manufacturing, Inc. in the amount of $338,333.76 for the purchase and delivery of slurry materials, resulting in a total purchase order amount of $434,333.76. 3-E: Caltrans Agreement for Maintenance of Landscape Area within State Highway Right-of-Way – recommendation to authorize the City Manager to negotiate and execute an agreement with California Department of Transportation for the maintenance of landscape areas within the State Highway right-of-way located above the McClure Tunnel at the intersection of Ocean Avenue and Colorado Boulevard. 3-F: Professional Services Agreement for Elevator Improvements in Parking Structures 2 ,4, and 5 – recommendation to authorize the City Manager to negotiate and execute a Professional Services Agreement with IDS Group in an amount not to exceed $191,840 to provide design and preconstruction services for the elevator improvements in Parking Structures 2, 4, and 5. 3-G: Donation of vehicles to the Terry Farrell Firefighter Fund – recommendation to authorize the City Manager to donate five used Fire Department support vehicles by transfer of title to and execute an agreement with the Terry Farrell Firefighters Fund for the Fire Departments severely affected by Hurricane Sandy. 2 February 26, 2013 3-H: Modification of Agreement Related to Cradle to Career Initiative – recommendation to authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement No. 2411 with Jonathan Mooney, consultant in the amount of $107,500 to provide strategic planning, facilitation, and support to the City’s Cradle to Career Initiative, resulting in a two- year and six month agreement for the period Jan. 1, 2012 – June 30, 2014, for a total amount of $177,500, and appropriate budget changes. 3-I: Award Bid for the Purchase of Pool Chemicals for the Annenberg Community Beach House – recommendation to award Bid No. F4027 to Commercial Aquatic Services in an amount not to exceed $30,250 to furnish and deliver chemicals for the pool at the Annenberg Community Beach House, with two one-year renewal options for a total amount not to exceed $130,250 over a three-year period. 3-J: License Agreement for Private Encroachments into the Public Right-of-Way at 1401 Ocean Avenue – recommendation to authorize the City Manager to negotiate and execute a 10-year license agreement with King’s Seafood Company LLC, with option to renew for two additional 5-year terms, for the construction of new landscaping and a concrete stairway and access ramp in the public right-of-way on Ocean Avenue for an area up to 490 square feet and charge fees for the net increase in encroachment area up to 150 square feet in the amount of $3,656 annually. 3-K: Pier Bridge Interim Pedestrian Safety Improvements – recommendation to authorize the City Manager to negotiate and execute a first modification to Contract No. 9690 (CCS) in the amount of $150,000 with Meek Shea, Joint Venture, to implement Pier Bridge interim pedestrian safety improvements, with a new contract amount not to exceed $8,350,000; and appropriate budget changes. JOINT MEETING OF THE CITY COUNCIL AND THE REDEVELOPMENT SUCESSOR AGENCY ROLL CALL 3-L: Annual Update on City Investment Policy – recommendation that City Council: approve a revised City Investment Policy; approve divestment of all City investments from fossil fuel companies as defined by 350.org guidelines; extend the delegation of investment authority to the Director of Finance, as City Treasurer, from March 1, 2013 through February 28, 2014; adopt resolutions updating the list of persons authorized to conduct transactions with the State Local Agency Investment Fund (LAIF) on behalf of the City and the Successor 3 February 26, 2013 Agency and modifying investment guidelines for the Cemetery and Mausoleum Perpetual Care Funds; and recommendation that the Successor Agency Governing Board: review and approve the City’s Investment Policy for Successor Agency Investments; approve divestment of all Successor Agency investments from fossil fuel companies as defined by 350.org guidelines; extend investment authority to the Treasurer of the Successor Agency, from March 1, 2013 through February 28, 2014; and adopt a resolution authorizing the establishment of bank and brokerage accounts and approving the list of persons authorized to conduct transactions with the State Local Agency Investment Fund on behalf of the Successor Agency. ADJOURNMENT 7. ORDINANCES: (Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.) 7-A: Second reading and adoption of an Ordinance Modifying Sections of Santa Monica Municipal Code Article 3 Related to the Management of Parking. 7-B: Second reading and adoption of an Amendment to Interim Zoning Ordinance Number 2407 (CCS) to Modify the Affordability Requirements for Ministerial Processing of 100% Affordable Housing Projects of 50 or Fewer Units. 7-C: Second reading and adoption of an Ordinance to Modify Santa Monica Municipal Code (SMMC) Section 9.48.090 to Extend the Time Period that the Planning Commission has to make a Formal Recommendation on a Development Agreement to the City Council and to Clarify Existing Law and Practice. 7-D: Introduction and first reading of an Ordinance making permanent the provisions of Ordinance No. 2936 (CCS) that established a new permitted temporary portable sign type for properties located with the Main Street Commercial zoning district. 7-E: Introduction and first reading of an ordinance to establish a Transportation Impact Fee to facilitate developer contributions to transportation network improvements and the achievement of no net new trips in the afternoon peak hour. 8. STAFF ADMINISTRATIVE ITEMS: 8-A: Adopt Santa Monica’s 15 x 15 Climate Action Plan – recommendation that City 4 February 26, 2013 Council: Adopt the 15 x 15 Climate Action Plan; establish additional community greenhouse gas emissions reduction targets of 30% reduction of emissions below 1990 by the year 2030 and 80% reduction below 1990 by 2050; and direct staff to analyze the feasibility and cost of reducing greenhouse gas emissions in municipal operations. 13. COUNCILMEMBER DISCUSSION ITEMS: 13-A: Request of Councilmember McKeown that, pursuant to discussions at the February 21st Housing Commission meeting, Council authorize staff to prepare an ordinance amending affordable housing income and rent level standards so as to better provide true affordability. 14. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.) ADJOURNMENT. Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours. Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx. For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211. Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401. Comments may also be e-mailed to: [email protected] Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo. City Hall and the Council Chamber is wheelchair accessible. If you require any special disability related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting.