icddr,b with support from USAID is issuing a Request for Proposals (RFP) for field Data Collection through Household Survey Pre-Bid: 5th Sep 2019, 2.30 pm – 4.00 pm Bid Closing: Sep 19, 2019 2:30PM icddr,b Supply Chain 1 Letter of Invitation Request for Proposals # icddrb/SCM/OTM/2019/34 Dated: 29th Aug 2019 Dear Sir or Madam, icddr,b with support from USAID is undertaking a five-year implementation research project “USAID’s Research for Decision Maker’s (RDM) Activity” is issuing a Request for Proposals (RFP) for a study titled “Segmented-client communication approach for improving the use of long acting reversible contraceptives and permanent methods in Bangladesh”. The attached RFP contains all the necessary information for interested Offerors. With most proficient bidder, icddr,b will sign a Service Agreement for currently established scope. The objective of the survey is to collect End-Line quantitative data on socio-demographic background of MWRA (married women of reproductive age); their birth and reproductive history; contraceptive use (source, current practice, follow up received, and future plan for using contraception); client and provider interaction at in the intervention (Gurudaspur) and comparison area (Lalpur) in Natore district. As per the calculation, the sample size required for the household survey to detect change in the selected family planning parameters, the required sample size for household survey is 2,520 MWRA from each of the intervention and comparison upazilla (a total of 5,040 MWRA). Offerors shall submit their offers through Hard copy printed documents. With the technical proposal, offeror must enclose one Flash Drive (Portable Media) containing all technical data and information submitted with technical proposal. Please, Do not include any financial information or proposal in the Flash Drive. This RFP does not obligate icddr,b to execute a contract nor does it commit icddr,b to pay any costs incurred in the preparation and submission of the proposals. Furthermore, icddr,b reserves the right to reject any and all offers, if such action is considered to be in the best interest of icddr,b. 2 Request for Proposals RFP # icddrb/SCM/OTM/2019/34 Provision of field data collection for a study titled “Segmented-client communication approach for improving the use of long acting reversible contraceptives and permanent methods in Bangladesh” under USAID’s Research for Decision Maker’s (RDM) Activity of icddr,b Contracting Entity: icddr,b 68 Shaheed Tajuddin Ahmed Sharani Mohakhali, Dhaka 1212 Funded by: United States Agency for International Development (USAID) Funded under: Research for Decision Maker’s (RDM) Activity Pre-Bid Meeting Schedule: Date: 5th Sep 2019, 2.30 pm – SCM Conferences Room, Chiller Building, 1st Floor icddr,b; 68 Shaheed Tajuddin Ahmed Sharani, Mohakhali, Dhaka 1212 ** Interested bidders must confirm their interest to participate in the Pre-Bid meeting at least one day before the meeting at [email protected] for prior approval and security clearances. icddr,b allows not more than one member from one organization. ** In your confirmation email, please mention Pre-Bid meeting participant name, company name and address, NID/Passport number and mobile number. Please bring along your NID/Passport/Driving License for access to icddr,b premises during Pre-bid meeting participation. Bid Submission Location: According to time mentioned in offer deadline section (1.2); please submit your proposal in the below addressed location: icddr,b; Chiller Building, Ground Floor (Through Hospital Gate Entry); Mohakhali; Dhaka 1212 3 Table of Contents Letter of Invitation ............................................................................................................... 1 Request for Proposals .......................................................................................................... 2 Pre-Bid Meeting Schedule: ................................................................................................... 2 Bid Submission Location: ..................................................................................................... 2 Section 1. Instructions to Offerors ....................................................................................... 5 1.1. Introduction ................................................................................................. 5 1.2. Offer Deadline .............................................................................................. 5 Instructions for the Submission of Proposal ........................................................................ 6 1.3. Requirements ................................................................................................................ 6 A. General Requirements ............................................................................................... 6 B. Required Proposal Documents .................................................................................. 7 a. Cover Letter ............................................................................................................ 7 b. Registration Information: ....................................................................................... 8 C. Technical Proposal ..................................................................................................... 8 D. Cost Proposal ............................................................................................................. 9 1.4. Source of Funding, Authorized Geographic Code, and Source and Origin ................... 9 1.5. Chronological List of Proposal Events: .......................................................................... 9 1.6. Contract Award: ............................................................................................................ 9 1.7. Validity Period ............................................................................................................... 9 1.8. Terms of Contract ....................................................................................................... 10 1.9. Contract award ............................................................................................................ 10 1.10. Penalty clause ........................................................................................................... 10 1.11. Evaluation and Basis for Award ................................................................................ 10 1.13. Bid & Performance Security: ..................................................................................... 11 1.14. Invoice & Payment: ................................................................................................... 12 1.15. Negotiations .............................................................................................................. 12 Section 2: Scope, Objectives, Deliverables, and Deliverables Schedule ............................ 13 Scope under “Scaling up of segmented-client approach for improving the use of long acting reversible contraceptive and permanent methods in Bangladesh” project: .................... 13 Annex 1: 21 Sample Cover Letter ........................................................................................................ 21 Annex 2: 23 4 Guide to Creating a Financial Proposal for a Fixed Price Contract .................................. 23 BREAKDOWN OF OPERATIONAL EXPENSES .......................................................................... 27 Evidence of Responsibility Statement ................................................................................ 28 5 Section 1. Instructions to Offerors 1.1. Introduction icddr,b in collaboration with Directorate General of Family Planning (DGFP) and other stakeholders is implementing this project, which is supported by United States Agency for International Development (USAID) through its Research for Decision Makers (RDM) project. RDM is implementing a study titled “Segmented-client communication approach for improving the use of long acting reversible contraceptives and permanent methods in Bangladesh”. This study will scale up “segmented –client approach” activities to improve the family planning services in Bangladesh specially the utilization of long acting reversible and permanent methods (LARC/PM) in Bangladesh. The scaling up project aims to, (i) increase the use of LARC/PM through a client segmentation approach in the government family planning service delivery system, (ii) understand if the electronic messages tailored to the needs of segmented clients help improve acceptance and continuation of methods, (iii) increase client-worker contact through technology-based communication and electronic messaging system, (iv) assess the contribution of proactive follow-up in reducing discontinuation of LARC. The activities of this project began in October 2017 and will continue till September 2019. The purpose of this Request for Proposal (RFP) is to determine the organization best suited to play this role. Offerors are invited to submit proposals in response to this RFP in accordance with Section 1 Instructions to Offerors, which will not be the part of the contract. This RFP does not obligate icddr,b to execute a contract nor does it commit icddr,b to pay any costs incurred in the preparation and submission of the proposals. Furthermore, icddr,b reserves the right to reject any and all offers, if such action is considered to be in the best interest of icddr,b. Unless otherwise stated, the periods