Public Document Pack North Devon Council Brynsworthy Environment Centre Barnstaple North Devon EX31 3NP K. Miles Chief Executive. To: All Members of the Council and Chief Officers NOTE: PLEASE NOTE THAT PRAYERS WILL BE SAID AT 5.55 P.M. PRIOR TO THE COUNCIL MEETING FOR ANY MEMBER WHO WISHES TO ATTEND COUNCIL MEETING YOU ARE HEREBY SUMMONED to attend a meeting of NORTH DEVON COUNCIL to be held in the Brynsworthy Environment Centre on WEDNESDAY, 26TH FEBRUARY, 2020 at 6.00 pm. Chief Executive AGENDA 1. Apologies for absence 2. To approve as a correct record the minutes of the meeting held on 15th January 2020 (attached) (Pages 9 - 18) 3. Chair's announcements 4. Business brought forward by or with the consent of the Chair 5. Replies to any questions submitted by the Public and/or to receive Petitions under Part 4, Council Procedures Rules, Paragraphs 8 and 9 of the Constitution (a) Funding for South Molton Swimming Pool. To receive a petition from Kilmeny MacBride containing 1132 valid signatures stating “We the undersigned petition the Council to reinstate funding for South Molton Swimming Pool in order to at least restore previous opening hours for public swimming.” 6. To consider motions of which notice has been submitted by Members in accordance with Part 4, Council Procedure Rules, Paragraph 11 of the Constitution (Pages 19 - 24) (a) To consider the following notice of motion from Councillor Knight (Background papers attached): I. An immediate meeting with all parties concerned regarding the routing of the construction traffic, to try and resolve the issues that have been highlighted. II. The County Council and planning department to provide a new realistic time scale for the works to be completed. III. The planning department consider an urgent amendment to the local plan, and evaluate the proposal presented. IV. The County Council to consider urgent action at the next HATOC meeting to expedite changes to the bus gate. V. The County Council to evaluate the proposal of a slip lane (marked in red) out of the bottom of Old Torrington Road, to aid the traffic trying to leave the area. (diagram/map attached) VI. The Council in conjunction with the County Council, need to formulate an action plan suggesting ways to deliver the highway infrastructure improvements that are already detailed in the local plan. 7. Declarations of Interest (NB. Members only need to re-declare any interests previously declared at Committee and Sub-Committee meetings if the item is discussed at Council). 8. Chair's replies to any questions to Council by Members submitted under Part 4, Council Procedures Rules, Paragraph 10 of the Constitution 9. To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information). PART A 10. Report of the Leader of the Council (Pages 25 - 26) Report by Leader of the Council (attached). 11. Questions by Members Questions to the Leader or the Chair of a Committee submitted under Part 4, Council Procedure Rules, paragraph 10.4 of the Constitution. 12. Performance and Financial Management Quarter 3 of 2019/20 (Pages 27 - 66) 2 (NOTE: A copy of the report that was considered by the Strategy and Resources Committee on 3rd February 2020 is attached). (a) Report of the Policy Development Committee (Pages 67 - 68) To receive the report of the Policy Development Committee held on 13th February 2020 (attached). (b) Report of meeting of the Strategy and Resources Committee (Pages 69 - 70) To receive the report of the meeting of the Strategy and Resources Committee held on 3rd February 2020 (attached). 13. Review of Charges and Fees for Services 2020/21 (Pages 71 - 124) (NOTE: A copy of the report that was considered by the Strategy and Resources Committee on 3rd February 2020 is attached). (a) Pannier Market Traders Committee consultation response (Pages 125 - 126) To receive the Pannier Market Traders Committee consultation response (attached). (b) Report of meeting of Harbour Board (Pages 127 - 128) To receive the report of the meeting of the Harbour Board held on 4th February 2020 (attached). (c) Report of the Policy Development Committee (Pages 129 - 130) To receive the report of the Policy Development Committee held on 13th February 2020 (attached). (d) Report of meeting of the Strategy and Resources Committee (Pages 131 - 132) To receive the report of the meeting of the Strategy and Resources Committee held on 3rd February 2020 (attached). 14. Revenue Budget 2020/21, Capital Programme and Medium Term Financial Strategy 2020-2024 (Pages 133 - 216) Budget Book 2020/21 (attached). (NOTE: A copy of the report that was considered by the Strategy and Resources Committee on 3rd February 2020 is attached). (a) Report of the Policy Development Committee (Pages 217 - 220) To receive the report of the Policy Development Committee held on 13th February 2020 (attached). 3 (b) Report of meeting of the Strategy and Resources Committee (Pages 221 - 222) To receive the report of the meeting of the Strategy and Resources Committee held on 3rd February 2020 (attached). 15. Treasury Management Strategy Statement 2020/21 (Pages 223 - 258) (NOTE: A copy of the report that was considered by the Strategy and Resources Committee on 3rd February 2020 is attached). (a) Report of the Policy Development Committee (Pages 259 - 260) To receive the report of the Policy Development Committee held on 13th February 2020 (attached). (b) Report of meeting of the Strategy and Resources Committee (Pages 261 - 262) To receive the report of the meeting of the Strategy and Resources Committee held on 3rd February 2020 (attached). 16. 10 Year Capital Strategy 2020-2030 (Pages 263 - 272) (NOTE: A copy of the report that was considered by the Strategy and Resources Committee held on 3rd February 2020 is attached). (a) Report of the Policy Development Committee (Pages 273 - 274) To receive the report of the Policy Development Committee held on 13th February 2020 (attached). (b) Report of meeting of the Strategy and Resources Committee (Pages 275 - 276) To receive the report of the Strategy and Resources Committee held on 3rd February 2020 (attached). 17. Council Tax Resolutions 2020/21 (Pages 277 - 286) Report by Head of Resources (attached). 18. Public Spaces Protection Order in and Around Ilfracombe Harbour (Pages 287 - 302) Report by Harbourmaster (attached). 19. Devon County Council/North Devon Council response to the Climate Declaration Lead Member for Climate Change to report. 20. Appointment of a Devon District Council representative on the Local 4 Enterprise Partnership Scrutiny Committee To seek nominations to be put forward. 21. Minutes of Committees Council is recommended to note the schedule of Committee minutes and approve recommendations as listed below: (a) Building Control Joint Committee (Pages 303 - 308) rd (i) 23 January 2020 (b) Governance Committee (Pages 309 - 316) th (i) 7 January 2020 (c) Harbour Board (Pages 317 - 322) (i) 4th February 2020 Minute 42: Ilfracombe Harbour – Charges Review 2020-21 (NOTE: This recommendation has been considered under item 14 on the agenda) (d) Licensing and Community Safety Committee (Pages 323 - 328) th (i) 14 January 2020 (e) Policy Development Committee (Pages 329 - 352) (i) 9th January 2020 (ii) 13th February 2020 (f) Strategy and Resources Committee (Pages 353 - 378) (i) 6th January 2020 (i) Minute 86 (c): Approval and Release of Section 106 Public Open Space Funds – Instow and Braunton (ii) 3rd February 2020 (i) Minute 98 (d): Approval and Release of Section 106 Public Open Space Funds – Berrynarbor. (ii) Minute 101: Council Tax Discounts PART B (CONFIDENTIAL RESTRICTED INFORMATION) Nil. If you have any enquiries about this agenda, please contact Corporate and Community Services, telephone 01271 388253 18.02.20 5 GUIDANCE NOTES FOR RULES OF DEBATE AT MEETINGS OF COUNCIL Part 4, Council Procedure Rules of the Constitution The basics At a meeting of Full Council, Members shall stand when speaking unless unable to do so and shall address the Chair. While a Member is speaking, other Members shall remain seated unless rising for a point of order, a point of information or in personal explanation. No speeches may be made after the mover had moved a proposal and explained the purpose of it until the motion has been seconded. Unless notice of motion has already been given, the Chair may require it to be written down and handed to him before it is discussed. When seconding a motion or amendment, a member may reserve their speech until later in the debate. Speeches must be directed to the question under discussion or to be personal explanation or point of order. A speech by the mover of a motion may not exceed 5 minutes without the consent of the Chair. Speeches by other Members may not exceed 3 minutes without the consent of the Chair, unless when the Council’s annual budget is under discussion, the leader of each political group on the Council may speak for up to 5 minutes or such longer period as the Chair shall allow. The rules of Question Time At a meeting of the Council, other than the Annual meeting, a Member of the Council may ask the Leader or the chair of a committee any question without notice upon an item of the report of a committee when that item is being received or under consideration by the Council. 6 North Devon Council protocol on recording/filming at Council meetings The Council is committed to openness and transparency in its decision-making. Recording is permitted at Council meetings that are open to the public. The Council understands that some members of the public attending its meetings may not wish to be recorded. The Chairman of the meeting will make sure any request not to be recorded is respected.