27 August 2019 Committee Executive Date Wednesday, 4 September 2019 Time of Meeting 2:00 pm Venue Tewkesbury Borough Council Offices, Severn Room ALL MEMBERS OF THE COMMITTEE ARE REQUESTED TO ATTEND Agenda 1. ANNOUNCEMENTS When the continuous alarm sounds you must evacuate the building by the nearest available fire exit. Members and visitors should proceed to the visitors’ car park at the front of the building and await further instructions (during office hours staff should proceed to their usual assembly point; outside of office hours proceed to the visitors’ car park). Please do not re-enter the building unless instructed to do so. In the event of a fire any person with a disability should be assisted in leaving the building. 2. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS To receive apologies for absence and advise of any substitutions. 3. DECLARATIONS OF INTEREST Pursuant to the adoption by the Council on 26 June 2012 of the Tewkesbury Borough Council Code of Conduct, effective from 1 July 2012, as set out in Minute No. CL.34, Members are invited to declare any interest they may have in the business set out on the Agenda to which the approved Code applies. Gloucester Road Tewkesbury Glos GL20 5TT Member Services Tel: (01684) 272021 Fax: (01684) 272040 Email: democraticservices@tewkesbury.gov.uk Website: www.tewkesbury.gov.uk Item Page(s) 4. MINUTES 1 - 5 To approve the Minutes of the meeting held on 17 July 2019. 5. ITEMS FROM MEMBERS OF THE PUBLIC To receive any questions, deputations or petitions submitted under Rule of Procedure 12. (The deadline for public participation submissions for this meeting is 29 August 2019) 6. EXECUTIVE COMMITTEE FORWARD PLAN 6 - 11 To consider the Committee’s Forward Plan. 7. FINANCIAL UPDATE - QUARTER ONE 2019/20 12 - 20 To consider the quarterly budget position. 8. REVIEW OF COUNCIL TAX REDUCTION SCHEME AND COUNCIL 21 - 33 TAX DISCOUNTS To endorse the proposed consultation on the Council Tax Reduction Scheme 2020/21. 9. ECONOMIC DEVELOPMENT AND TOURISM STRATEGY 2017-21 34 - 58 To authorise the Deputy Chief Executive and the Head of Development Services, in consultation with the Lead Member for Economic Development/Promotion, to make amendments to the Economic Development and Tourism Strategy 2017-2021. 10. WAIVER TO CONTRACT PROCEDURE RULES 59 - 61 To note the waiving of the Contract Procedure Rules in respect of the purchase of a 12 tonne narrow access vehicle 11. GARDEN TOWN PROGRAMME 62 - 73 To receive an update on the status of the Tewkesbury Garden Town programme and information about the recent success of the West Cheltenham Garden Village bid, made jointly with Cheltenham Borough Council, and to agree proposals for delegation of authority to Lead Officers for the efficient development of the Garden Village programme. 12. SEPARATE BUSINESS The Chairman will move the adoption of the following resolution: That under Section 100(A)(4) Local Government Act 1972, the public be excluded for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act. 13. SEPARATE MINUTES 74 - 76 To approve the separate Minutes of the meeting of the Committee held on 17 July 2019. 2 Item Page(s) 14. USE OF URGENCY POWERS - ROSES THEATRE 77 - 81 (Exempt –Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 –Information relating to the financial or business affairs of any particular person (including the authority holding that information)) To note the use of urgency powers taken in respect of the Roses Theatre, Tewkesbury 15. FUTURE COUNTYWIDE WASTE PARTNERSHIP - JOINT WASTE 82 - 89 COMMITTEE AND JOINT WASTE TEAM (Exempt –Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 – Information relating to any individual) To consider the way forward in respect of the Joint Waste Committee and Joint Waste Team and make a recommendation to Council on the future of the Countywide Waste Partnership. DATE OF NEXT MEETING WEDNESDAY, 16 OCTOBER 2019 COUNCILLORS CONSTITUTING COMMITTEE Councillors: R A Bird (Chair), G F Blackwell, M Dean, L A Gerrard, M A Gore, E J MacTiernan, J R Mason (Vice-Chair), C Softley, R J Stanley, M G Sztymiak and R J E Vines Substitution Arrangements The Council has a substitution procedure and any substitutions will be announced at the beginning of the meeting. Recording of Meetings In accordance with the Openness of Local Government Bodies Regulations 2014, please be aware that the proceedings of this meeting may be recorded and this may include recording of persons seated in the public gallery or speaking at the meeting. Please notify the Democratic Services Officer if you have any objections to this practice and the Chairman will take reasonable steps to ensure that any request not to be recorded is complied with. Any recording must take place in such a way as to ensure that the view of Councillors, Officers, the public and press is not obstructed. The use of flash photography and/or additional lighting will not be allowed unless this has been discussed and agreed in advance of the meeting. 3 Agenda Item 4 TEWKESBURY BOROUGH COUNCIL Minutes of a Meeting of the Executive Committee held at the Council Offices, Gloucester Road, Tewkesbury on Wednesday, 17 July 2019 commencing at 2:00 pm Present: Chair Councillor R A Bird Vice Chair Councillor J R Mason and Councillors: G F Blackwell, M Dean, L A Gerrard, M A Gore, E J MacTiernan, P W Ockelton (Substitute for R J Stanley), C Softley, M G Sztymiak and R J E Vines also present: Councillor K J Cromwell EX.12 ANNOUNCEMENTS 12.1 The evacuation procedure, as noted on the Agenda, was advised to those present. 12.2 The Chair welcomed Councillor K J Cromwell, as Chair of the Overview and Scrutiny Committee, to the meeting and indicated that he was present for Item 7 – Performance Management Report – Quarter Four 2018/19. EX.13 APOLOGIES FOR ABSENCE AND SUBSTITUTIONS 13.1 Apologies for absence were received from Councillor R J Stanley. Councillor P W Ockelton would be acting as a substitute for the meeting. EX.14 DECLARATIONS OF INTEREST 14.1 The Committee’s attention was drawn to the Tewkesbury Borough Council Code of Conduct which was adopted by the Council on 26 June 2012 and took effect from 1 July 2012. 1 EX.17.07.19 14.2 The following declaration was made: Councillor Application Nature of Interest Declared No./Item (where disclosed) Action in respect of Disclosure P W Ockelton Item 10 – Spring Is a member of a Would not Gardens local, national and speak or vote. Regeneration international charity Project. that has land holdings that could be affected by the development process. 14.3 There were no further declarations of interest made on this occasion. EX.15 MINUTES 15.1 The Minutes of the meeting held on 12 June 2019, copies of which had been circulated, were approved as a correct record and signed by the Chair. EX.16 ITEMS FROM MEMBERS OF THE PUBLIC 16.1 There were no items from members of the public on this occasion. EX.17 EXECUTIVE COMMITTEE FORWARD PLAN 17.1 Attention was drawn to the Committee’s Forward Plan, circulated at Pages No. 11- 16. Members were asked to consider the Plan. 17.2 Accordingly, it was RESOLVED: That the Committee’s Forward Plan be NOTED. EX.18 PERFORMANCE MANAGEMENT REPORT - QUARTER FOUR 2018/19 18.1 The report of the Chair of the Overview and Scrutiny Committee, circulated at Pages No. 17-76, asked Members to review and, if appropriate, take action on the observations of the Overview and Scrutiny Committee following its review of the 2018/19 quarter four performance management information. 18.2 Attention was drawn to the observations made by the Overview and Scrutiny Committee, attached at Appendix 1 to the report; the Council Plan Performance Tracker, attached to the report at Appendix 2; the financial performance information circulated at Appendices 3-5; and the Ubico outturn and briefing note on tyre wear at Appendices 6 and 7. 18.3 The Chair of the Overview and Scrutiny Committee explained that the meeting was the first of the new Committee cycle and he had been pleased to see the positivity and range of questions asked. It had been a large Agenda and to receive the performance tracker could have been quite daunting for new Members. The Committee had received an extended pre-briefing prior to the meeting and he felt this had helped the meeting to run smoothly which had been useful. In addition to 2 EX.17.07.19 the performance tracker, the Agenda had also included items on the Economic Development and Tourism Strategy; Enviro-Crimes; the Communications Strategy; and Single-Use Plastics. In terms of tourism provision, it was discussed that Officers had been looking at options for the Hat Shop for a while now and previous target dates had slipped; at the meeting, a new date of October 2019 was noted and it was questioned whether there was the resource available to meet that date. Officers had confirmed that Members would be notified shortly of the way forward. The Committee had been pleased to hear that Winchcombe Town Trust, which oversaw the Winchcombe Tourist Information Centre, had been successful in receiving grant funding to develop a new heritage centre. In respect of recycling, this had always been an area of good performance and continued to be so with performance remaining in the top quartile. It was noted by a Member that performance had been hindered by increased contamination and this was something that Officers were working to mitigate.
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