Baltic Marine Environment Protection Commission Expert Working Group on Response on the Shore EWG SHORE 10-2015 Online meeting, 15 April 2015 Document title Revision of HELCOM Response Manual Volume III Code 4-1 Category CMNT Agenda Item 1 - Revision of the HELCOM Response Manual Volume III Submission date 13.4.2015 Submitted by Finland Reference Outcome of EWG SHORE 8-2014 and EWG SHORE 9-2014, Outcome of RESPONSE 19- 2014 (paragraph 6.11) Background Reviewing and updating of HELCOM Response Manual Volume III on response to pollution incidents on the shore is one of the main tasks of the HELCOM Expert Working Group on Response on the Shore (EWG SHORE) according to the Terms of Reference of the Group (Task 3). Finland has been appointed as the Lead Country for the Task. Amendments to the Manual have been discussed during previous meetings of the group and some work has been conducted intersessionally. A revised version of the Manual was submitted to HELCOM RESPONSE 19-2014 for the meeting to note the revision process and to provide guidance for EWG SHORE for the way forward (c.f. paragraph 6.11 of the Outcome of the meeting). The attached document contains a further amended version of the Manual by Finland. No input has been received from other countries and Task Leaders. Action required The Meeting is invited to - take note of the status of the status of the revision of HELCOM Response Manual Volume III, - discuss and agree on how to proceed with the revision. Page 1 of 1 The HELCOM Response Manual Volume III “Response to Pollution Incidents on the shore” was adopted by the HELCOM Ministerial Meeting in October 2013. The adopted version of Volume III has served as the basis for the revisions found in this document. Revisions DATE REVISIONS BY WHOM 17.7.2014 Proposal for redrafting FINLAND/Haapasaari&Nyström 8.8.2014 Few proposals of Magnus Nyström included in the text FINLAND/Haapasaari 28.8.2014 Received MSB comments, updated the document. FINLAND/Haapasaari, Updated thru the document term “international SWEDEN/DOBO & LINDHOLM assistance” when meaning HELCOM on shore cooperation 15.10.2014 updated with the input from WWF FI and MSB FINLAND/HAAPASAARI 27.1.2015 updated according to the decisions of RESPONSE FINLAND/HAAPASAARI 19/2014 and EWG SHORE 9/2014 Outcome of the EWG SHORE 9/2014, manual related decisions (+ reminder on the EU workshop): 3.2 The Meeting suggested that the information on national developments could be developed into country fact sheets, which could possibly also be included in the Volume III of the Response Manual. The Meeting welcomed the offer by Poland to make a first draft on a structured way to collate the information as part of Task 1 (Lead Country Poland). A draft is to be presented at the next SHORE meeting. Poland, please give an update on the status of this 4.9 The Meeting welcomed the offer by Finland to collect information on the common nomenclature and requested the Contracting Parties to provide contacts on discussion on nomenclature and draft input to Finland ([email protected]) at the latest by 31 December 2014. No information received by FI by 27 January 2015 4.11 The Meeting welcomed the renewed offer by Germany and Sweden to work on the issue of adequacy based on the discussion and requested them to report to the next meeting of EWG SHORE. 4.17 The Meeting decided to put forward the proposal to add all alert contact information (shore, sea, place of refuge and OWR) into Volume I and to include part of the information from Annex 3 into country templates. These will be drafted intersessionally. need for a Lead Country for this work 6.1 The Meeting took note of the information by the European Union that the CTG meeting proposed to organize a joint civil protection and marine pollution workshop in 2015 in Brussels, Belgium, to look into recent developments. The European Union welcomed any suggestion by the Contracting Parties on the content of the workshop to be sent to Ms. Asta Mackeviciute ([email protected]) by February 2015. Please send proposals to Asta! HELCOM Manual on Co-operation in Response to Marine Pollution within the framework of the Convention on the Protection of the Marine Environment of the Baltic Sea Area (Helsinki Convention), Volume III, 3 October 2013 Response to pollution incidents on the shore Table of Contents 1. INTRODUCTION .................................................................................................................................................... 2 1.1 Definition of response on the shore ................................................................................................................... 2 1.2 Legal basis of this Manual................................................................................................................................... 2 1.3 Relationship to other volumes of the HELCOM Response Manual .................................................................... 2 1.4 Purpose of this manual ...................................................................................................................................... 3 2. ADEQUATE RESPONSE CAPACITY ......................................................................................................................... 3 3. CONTINGENCY PLANNING .................................................................................................................................... 3 4. JOINT COMBATING OPERATIONS FOR RESPONSE ON THE SHORE ...................................................................... 4 4.1. Request for international assistance ............................................................................................................ 4 4.2. International response operations ............................................................................................................... 5 5. ADMINISTRATIVE AND ORGANISATIONAL ASPECTS ............................................................................................ 5 5.1. Transfrontier movement of vehicles, personnel and equipment ................................................................ 5 5.2. Customs matters .......................................................................................................................................... 6 5.3. Conditions of work for the assisting Party ................................................................................................... 6 5.4. Insurance of personnel provided by the assisting Party .............................................................................. 6 5.5. Civil liability for injuries or damage to assisting Party .................................................................................. 6 5.6. Accommodation, transport and meals ......................................................................................................... 7 5.7. Medical treatment ........................................................................................................................................ 7 5.8. Equipment and repairs ................................................................................................................................. 7 6. OILED WILDLIFE RESPONSE .................................................................................................................................. 7 7. EXERCISES ............................................................................................................................................................. 7 7.1. Background ................................................................................................................................................... 7 7.2. Participating organisations ........................................................................................................................... 8 7.3. Frequency and regularity of exercises .......................................................................................................... 8 7.4. Focus areas ................................................................................................................................................... 8 7.5. Planning and execution ................................................................................................................................ 9 Annex 1 Sub-regional agreements on the on shore response ................................................................................... 11 Annex 2 Country information - proposal ................................................................................................................... 12 FINLAND - RESPONSIBILITY FOR COUNTER-POLLUTION MEASURES AT SEA AND ON LAND ..................................................................................................................................................................... 13 Annex 3 Information by the Contracting Parties ........................................................................................................ 19 Heli’s proposals for additional chapters ..................................................................................................................... 35 1 1. INTRODUCTION 1.1 Definition of response on the shore Response on the shore is defined as response to pollution incidents on the shore, involving oil and other harmful substances, and covers: - response operations carried out on land - response operations conducted by smaller boats/tugs which are under the same command as operations on