Invoicing Statoil ASA – Org. nummer 923609016 instructions Statoil Petroleum AS – Org. nummer 990888213 Technology Centre Mongstad (TCM) DA – Org. nummer 819334552 Revision 0 COM_160465 Purpose Required supporting documentation: The requirements in this instruction are set to ensure timely payment and • Services with hourly rate (man-hours): avoid errors and delays when processing your invoice. Submitt an approved Statoil time sheet* unless otherwise approved. All timesheets shall be clearly marked with personnel name, rate Clarification in advance category and total number of billable hours. • Rental equipment: An invoice suggestion may be requested for approval before the official invoice is submitted. Documentation of delivery- and collection dates. (Example: tracking number, shipping documents) Submitting the invoice and contacting Statoil • Travel compensated as cost reimbursement: (if not mob/demob): How to contact us and submit the invoice to Statoil is described on our Travel summary (dates, to/from, distance, traveller) + travel webpage, see https://www.statoil.com/en/supply-chain.html#invoicing documentation /receipts When an electronic invoice format is required, additional requirements apply for • “Ad-hoc”/bulk/consumable materials: the invoicing file as stated in the above link. Material list with qty and price • Purchases on behalf of Statoil: Credit note reference Sub supplier invoice. Refer to the purchase order and the invoice that is being credited or if no purchase order number exist; the Statoil contact person requesting the credit All attachments shall be attached in chronological order according to note. item and sub item in Statoils PO. Mark the pages if necessary. with item number. Other agreement specific requirements *Time sheet is available on www.statoil.com/en/supply-chain.html The relevant agreement may set out additional requirements to be complied with. Elements not ordered or approved in advance by procurement responsible (14) will be rejcted Failure to comply If the invoice is not issued as described in this instruction, Statoil will consider the invoice as not received. A notification will be sent to the issuer. No further processing will be conducted. How to match purchase order and invoice header data Header level Invoice # 2121212 Invoice Date: 25.05.201x 1. Supplier name 3XUFKDVH2UGHU45039999992 Supplier name as To Statoil petroleum AS 2. Purchase order no. 1 3 6WDWRLO3HWUROHXP$6 Po box 99 Central xxxx 3XUFKDVH2UGHU'DWH 3ULQWGDWH 3. Invoice adress 5020 Bergen Post box 85xx 999999x x Supplier name as 7KHDERYHUHIHUHQFHQXPEHUPXVWEHJLYHQRQ 4. Tax Exception Org no 999999999 40xx Stavanger PO Box 99 DOOGRFXPHQWVDQGLQDOOFRUUHVSRQGHQFH 5020 BERGEN 1 <RXUUHIHUHQFH6DOHVSHUVRQ Sales Person 7HUPVRIGHOLYHU\DFFRUGLQJWR,1&27(506 E-mail and Payment P u r c h a s e Total net value )&$Place of delivery Salesperson o r d e r ex tax 'HOLYHU\GDWH phone Terms r e f e r e n c e ,IQRWVSHFLILHGSOHDVH 3OHDVHLQYRLFHWR x 7HUPVRISD\PHQW GHOLYHUWR 6WDWRLO3HWUROHXP$6 6WDWRLO3HWUROHXP$6 &HQWUDOxxxx :LWKLQGD\VRIUHFHLSWRIWKHLQYRLFH [email protected]/ Net per 30 2VHEHUJ$SODWIRUP 3RVWER[xx 3 Sales person 2 12 0RQJVWDG%DVH xx67$9$1*(5 days from in- 4503999999 111500 NOK 0RQJVWDG6¡U name 021*67$' 559999119 voice receipt 8QOHVVRWKHUZLVHVWDWHG6WDWRLO3HWUROHXPV*HQHUDOFRQGLWLRQVRISXUFKDVH *HQHUDOFRQGLWLRQVIRUSXUFKDVHRI VHUYLFHVDSSOLHV 7REHXVHGRQWKHFRQWLQHQWDOVKHOI 4 9$7H[HPSWE\WKH9$7DFWRI 6HFWLRQ ,WHP 4XDQWLW\ 'HVFULSWLRQ 3ULFHSHUXQLW 1HWYDOXH12. Item level Add the following header data in your invoice: 5 0SERVICE JOB 109.500 109.500,00 10 6a. Order line reference The item contains the following services - Your company name (1) for service 6HUYLFH7HFKQLFLDQ1RUPDOWLPH - Your address (1) 6a + 1000 SHU + 11 6b. Order line reference 76HUYLFH7HFKQLFLDQ2YHUWLPH for material - Your vat registration number + 1500 SHU + 7. Service number - Telephone number and e-mail for contact person 0REGHPRE6WDYDQJHU 8. Material number 2 PC 000 SHU PC - Bank account for receiving the payment (IBAN preferred) 9. Currency PC Monitor, material 6b .,00 .,00 10. Total item amount - Statoil’s legal entities name and invoicing address (3) 8 Our material no. 02200222 11. Unit of meassure Total net value excl. VAT NOK 9 12111.500 - Statoil purchase order number (or if instructed only contact person) (2) Forwarding instructions: (Art.1-3 delivery of goods only) Yours sincerely 12. Total invoice 1. Each Purchase Order (PO) item to be packed and labelled in acc. to "Statoil packing and labelling guideline" "http://logistikkportalen.no/bibliotek" For Statoil Petroleum AS amount 2. The following shipping agent shall be used unless otherwise agreed: - Currency same as in purchase order (9) Bring Cargo AS, Offshore & Energy Product, Project Management & Forwarding PO Box 2683 N-5836 BERGEN Norway Phone: 47 55557200, Fax: 47 55557221, E-mail: [email protected] 13. Statoil entity(buyer) Booking shall primarily be ordered through bring cargo portal or EDI 3. Consignments which fail to conform with the above, may be returned at Contractor´s risk - If tax exempt is started in PO, state ”VAT not included” (4) and cost. Statoil procurement responsible 4. If Supplier has reason to believe that agreed delivery time cannot be met, the Company 14. Personell with shall be notified promptly in writing. Supplier shall cover own costs incurred to minimize 14 the delay unless the delay is caused by circumstances which the Company is responsible. 5. Invoice to be issued in exact compliance with the conditions of the Purchase Agreement. authority to Both PO number and PO item number must be specified. - OCR reference/kid number if relevant Statoil Petroleum AS NO990888213 MVA Phone +47 51990000 change and update N-4035 Stavanger Fax +4751990000 13 Dir.Phone +4799999999 Page 1 of 1 Dir.Fax +4756999999 the purchase E-Mail [email protected] Item level - How to match purchase order and invoice Statoil purchase order Supplier Invoice ITEM QUANTITY UNIT PRICE TOTAL 10/10 6179999 Service Normal time, Offshore 100 Hours 1.000,00 100.000,00 Ola Olesen, Service technican 50 Hours Trine Trinesen Service technican 50 Hours 10/20 6179998 Service Technican, Normal time Overtime Offsh 5 Hours 1.500,00 7.500,00 Ola Olesen Service Technican 5 Hours 10/30 6179997 Mob/demob Stavanger 2pc 1.000,00 2.000,00 20 Monitor Our material no.0220222 2pc 1.000,00 2.000,00 Total net value excl. VAT NOK 111.500,00 Matching the PO and invoice on item level • Use same order line reference in invoice as in purchase order (Example: Item 10/10, Item 20) • Specify what deliveries the item consist of by adding material/ service description of all elements that is included in the item. Example: If several persons is involved in a job, list the names. If we order ”Spareparts for service” list the delivered items or add a material list. • Use identical description and the service-/material number as in the purchase order. • Use quantity delivered with the exact same unit(s) of measure, as the one(s) indicated on PO. (Example H (Hour) or PC) • Use the same unit price and quantity as in the purchase order..