EFA Members General Assembly 25 November 2020 Contents Agenda ..................................................................................................................................................... 3 1 Draft Minutes General Assembly Estoril 2019 ................................................................................ 4 2 Activity Report 2019 ...................................................................................................................... 11 Communication report .......................................................................................................... 14 The Festival Academy 2019 ................................................................................................... 20 FestivalFinder.eu - Europe for Festivals, Festivals for Europe (EFFE) .................................... 21 3 Financial Report 2019 .................................................................................................................... 22 Executive Summary ............................................................................................................... 22 Explanatory notes .................................................................................................................. 22 Provision details .................................................................................................................... 28 Audit report ........................................................................................................................... 29 4 Activity update 2020 ..................................................................................................................... 38 The Festival Academy ............................................................................................................ 42 FestivalFinder.eu - Europe for Festivals, Festivals for Europe (EFFE) .................................... 44 Perform Europe ..................................................................................................................... 44 Festival Cities Alliance under continual construction ........................................................... 45 Take 5 A system with a result – A result with consequences................................................ 45 Communication Plan update ................................................................................................. 46 5 Budget update 2020 & 2021 ......................................................................................................... 50 6 Activities proposal 2021 ................................................................................................................ 55 Arts Festivals Summit Galway 2021 - programme ................................................................ 58 7 Membership .................................................................................................................................. 60 Application new members .................................................................................................... 60 Membership: a new membership fee policy proposal by the EFA Board ............................. 73 8 Call for EFA Board Elections .......................................................................................................... 76 9 Next EFA General Assemblies / Arts Festivals Summits-proposals ............................................... 77 Agenda 1. Roll call 2. Approval agenda 3. Draft minutes General Assembly Estoril 2019 4. Activity Report 2019 5. Financial Results 2019 6. Activity Update 2020 7. Budget update 2020 8. Activity Proposal 2021 9. Budget 2021 10. Membership 10.1. New members 10.2. New membership fee policy 11. Call for elections: EFA President, Vice-Presidents and Board Members 12. Next General Assemblies 13. Miscellaneous 3 1 Draft Minutes General Assembly Estoril 2019 The General Assembly took place on 15 April 2019 in the Palacio Hotel, Estoril, Portugal Hosted by the Estoril Lisboa Festival Participants Individual members: Al Bustan Festival: Nada Massoud, Laura Lahoud; Audi Sommerkonzerte: Sarah Braun, Ruth Schwerdtfeger; BBC Proms: Alys Jones; Bergen International Festival: Anders Beyer; BOZAR – Center of Fine Arts: Paul Dujardin (EFA Board), Magdalena Liskova; Culturescapes: Jurriaan Cooiman; Estoril Lisbon Festival: Piñeiro Nagy (EFA Board), Rita Marques; European Film Festival Palic: Ilija Tatic, Miroslav Mogorovic; Festival Internacional de Música Castell de Peralada: Oriol Aguila; Festival Internacional de Teatro Clásico de Mérida: Pedro Blanco Vivas, Miriam Garcia Cabezas; Flanders Festival International: Sophie Detremmerie (EFA Board), Greet De Grave, Michel Vermaerke, Veerle Simoens; FMM Sines – Festival Músicas do Mundo: Nuno Mascarenhas, Carlos Seixas; International Festival Wratislavia Cantans: Agata Adamczyck, Agnieszka Wroblewska, Jolanta Galary; International Izmir Festival: Filiz Sarper (EFA Board); Leoš Janáček International Music Festival: Jaromir Javůrek; Les Festivals de Wallonie: Isabelle Bodson; Malta International Arts Festival: Annabelle Stivala, Ruben Zahra; MITO SettembreMusica Festival: Nicola Campogrande; Mittelfest: Haris Pasovic; Mosel Musikfestival: Tobias Scharfenberger, Lilian Erbel; Music Biennale Zagreb: Antun Tomislav Šaban, Margareta Ferek Petric; Ohrid Summer Festival: Natasa Popovic, Robert Momirovski, Nina Momirovska; Prague Spring International Music Festival: Ondrej Zelenka; Ravenna Festival: Franco Belletti; Sochi Winter International Arts Festival: Dmitry Grinchenko, Patrick de Clerck; SoNoRo Festival: Razvan Popovici;; südtirol festival merano . meran: Hermann Schnitzer (Vice-President); Usedom Music Festival: Thomas Hummel; Varna Summer International Music Festival: Mario Hossen, Plamena Tsoneva; Vilnius Festival: Ruta Pruseviciene (EFA Board), Danas Skramtai; Yerevan Perspectives International Music Festival: Sona Hovhannisyan Collective members Association of Irish Festival Events (AOIFE): Colm Croffy (EFA Board), Donagh Moore ;Finland Festivals: Kai Amberla; Federation of Music Festivals in Flanders: Jan Briers (EFA President); France Festivals: Philippe Toussaint; ItaliaFestival: Francesco Maria Perrotta (EFA Board); Rotterdam Festivals: Heleen Hulshof; Serbian Festivals Association: Jovanka Visekruna Jankovic (EFA Board); Spanish Association of Classical Music Festivals: Marta Barrecheguren Fernández; Sweden Festivals: Peter Eriksson; Swissfestivals: Jurriaan Cooiman Affiliate members: European Early Music Network – REMA: Adèle Fourcade Apologised: A. Sakharov International Art Festival, Abu Dhabi Festival, ALTOFEST – International Contemporary Live Arts, Ankara International Music Festival, Aspendos International Opera & Ballet Festival, International Antalya Piano Festival, Berliner Festspiele, Bodrum Music Festival, Bratislava Music Festival, Europalia Arts Festival, George Enescu International Festival and Competition, Budapest Spring Festival (Proxy to Ljubljana Festival), Armel Opera Festival, Dubrovnik Summer Festival, Festival Internacional de Musica de Canarias , Semana de Música Religiosa, Edinburgh International Festival, Festival Del Maggio Musicale Fiorentino, Gdansk Shakespeare Festival, International Festival Sarajevo Winter, Israel Festival Jerusalem, Lucerne Festival, Festival della Valle d'Itria , Mersin International Music Festival (Proxy to Izmir International Music Festival), Stresa Festival, Georgian International Festival of Arts GIFT, European Festival of Performing Arts Timisoara - New Romanian Drama Festival, Utrecht Early 4 Music Festival, Ludwig van Beethoven Easter Festival, Norway Festivals, Czech Association of Music Festivals, Bulgarian Festivals Association a) Roll call President Jan Briers conducts the roll call of members present and represented by proxies. 44 voting delegates are present or represented by proxy, which gives a quorum for voting. b) Approval agenda 1. Roll call 2. Approval agenda 3. Appointment scrutinizers 4. Draft minutes General Assembly Ljubljana 2018 5. Activity report 2018 6. Financial results 2018 7. Activity update 2019 8. Budget update 2019 9. Activities and budget 2020 10. Membership 11. Future EFA General Assemblies 12. Miscellaneous c) Appointment scrutinizers Jan Briers introduces the two proposed scrutinizers: Danas Skramtai from the Vilnius Festival and Nada Massoud from the Al Bustan Festival. The scrutinizers are approved. d) Draft minutes General Assembly Ljubljana 2018 Jan Briers runs through the minutes of the General Assembly Ljubljana. The draft minutes are approved. e) Activity report 2018 Kathrin Deventer refers to the discussion before the start of the General Assembly for most activities that are presented in the activity calendar in the General Assembly Reader. The activity report is approved. f) Financial results 2018 Ruta Pruseviciene explains the financial result in general. As treasurer, she followed the work of the Secretariat. She invites EFA members to continue their commitment to EFA. Kathrin Deventer: There is a slight loss of € 7843,99 on an overall turnover around €1.000.000. A provision is taken for the membership fees that have not been paid. The office continues to work collecting open membership fees from the past years. We are reducing the fees that have not been paid in the past. Referring to the Treasurers’ appeal that each member should take its responsibility, she underlines that without the membership fees, EFA is not able to exist and not able to co-finance the different brands that EFA is running on