2012 Employer Renewal Packet TASC CARD TASC, 2302 International Lane, Madison, WI 53704 • 800-422-4661 • www.tasconline.com Table of Contents Employer Materials Make the Most of your FSA Program .............................................................................................3 Renewal Checklist ..........................................................................................................................4 Employer Enrollment Guide ...........................................................................................................6 TASC Claim ConneX is ready to work for you ..............................................................................9 Non-Discrimination Testing Instructions ......................................................................................10 Non-Discrimination Testing Worksheet ........................................................................................14 TASC’s “Confidentially Speaking” Reporting Program ...............................................................16 Employee Materials Advantages of a Flexible Spending Account ................................................................................18 How to Enroll Online ....................................................................................................................20 Stay Connected Wherever You Go: MyTASC Mobile App, Text, Email .....................................21 Eligible and Ineligible Expenses ...................................................................................................22 Prescription Order Form ...............................................................................................................26 Direct Deposit Election Form .......................................................................................................28 The TASC Card: MyBenefits. MyCash. MyWay ..........................................................................29 Additional TASC Card Request for Spouse or Dependent ...........................................................30 Othodontia Worksheet & Instructions ...........................................................................................31 TASC, 2302 International Lane, Madison, WI 53704 • 800-422-4661 • www.tasconline.com Make the Most of your FSA Program Don’t Lose Value by Overlooking Employee Education By offering a FlexSystem FSA, you provide a valuable benefit to your employees. But it is also important to let them know why they would Increased participation leads to want to participate. Increased participation not only helps your employees greater tax savings for both save money, it also benefits your bottom line! employees and employers! A Win-Win Opportunity • Your employees save nearly 30% on their eligible healthcare and/or dependent care expenses by using pre-tax dollars. • Employers save on payroll taxes for each and every dollar of Employer Savings Example employee participation. • Employers owe no payroll taxes on employee FSA contributions. Average participation in an FSA: 20-30% • With increased participation rates, employer tax savings can offset 25 Employees the cost of FSA administration. Average election of Healthcare FSA Dollars: $1,500 = $37,500 in pre-tax dollars You will see increased employee satisfaction and retention by offering this attractive employee benefit and promoting the 10 Employees Average election of Dependent Care FSA Dollars:$5,000 features and substantial value. = $50,000 in pre-tax dollars Provide Education on the Plan Benefits Total = $87,500 Education helps your employees understand the “true cost” of Multiplied by Employer’s FICA contribution of 7.65% healthcare and realize the valuable tax savings through = $6,693.75 in Annual Employer Savings*! participation in FlexSystem FSA: The Plan Pays for Itself! • Group meetings *This amount increases if you include the savings in healthcare • Introductory letters premiums! • Online tax savings calculator (TASC Web site) • Educational materials (flyers, posters, etc.) Promote the Attractive Plan Features • The TASC Card provides a convenient way for your employees to pay for eligible out-of- pocket expenses directly from their available FlexSystem balance(s). • With the MyCash feature, reimbursements are automatically made to the TASC Card, and those funds can be spent any way, anywhere, at any retailer that accepts Visa. • TASC Mobile offers a freemobile app and text messaging that allows FlexSystem Participants to access their account from anywhere at any time! TASC • 2302 International Lane • Madison, WI 53704-3140 • 800-422-4661 • Fax: 608-245-3623 • www.tasconline.com FX-4251-101511 Renewal Checklist Review & Renew New Features Added This Year TASC is dedicated to making life easier for you and your employees with new and improved enhancements to FlexSystem. Some of the most exciting new additions are noted below. • Option to enter a Run Out End Date for terminated Participants that is different from active participant’s Run Out End Date. • MyTASC Mobile App – Easily access your FlexSystem account balances using your mobile device. Free downloads from Apple App Store and Android Market for your smartphone or tablet. • MyCash – The new TASC Card holds a separate account just for reimbursements. Instead of waiting several days to receive a reimbursement check in the mail, the reimbursement will be directly deposited in the cardholder’s MyCash account. TASC Card holders enrolled in direct deposit will still receive reimbursement via direct deposit; all other participants will receive reimburse- ment directly on their TASC Card. MyCash funds can be used just like cash at any retailer that accepts Visa. Funds can be transferred to a personal checking or savings account, or withdrawn at an ATM. • MyService Center – Find all the information you need to evaluate the quality of our service. View the status of your service requests, view reports and activity. Notification Features Available on MyTASC Participant communications may be sent via e-mail or text message. Sign up online at www.tasconline.com. A valid e-mail address is required for participants to access their account information via the web and to receive e-mail notifications about their claim payment and account status. Employees without an e-mail address may set one up for free with an e-mail hosting service such as Gmail, Hotmail, Yahoo, etc. The perfect time to collect and enter their e-mail address in MyTASC is at enrollment time. Notifications are sent for any of the following: • Current balance information before the end of the Plan Year, includes Grace Period and Run Out Period • Upon receipt of a Request for Reimbursement (RFR) • When a Request for Reimbursement has been paid • When a Request for Reimbursement has been denied • Request for Reimbursement Forms Interested in Offering the TASC Card? If you don’t currently offer the FlexSystem TASC Card to your FSA Participants but would like to, simply complete and return the FlexSystem TASC Card Application, available at the FlexSystem Renewal Resource site. After you are signed up, the TASC Card forms and materials may be distributed to your eligible employees. Please contact TASC Added Advantage at 888-595-2261, ext. 17730 or [email protected] for questions. Renewal Basics m Update all Plan information in MyTASC for the new Plan Year. All information must be completed before your Participants can enroll. Refer to the details in Step 1 of the Employer Enrollment Guide. m Determine how you will collect your eligible employees enrollment information: Paperless (online) - The easiest and most efficient method for enrollment. Employees simply enroll online at www.tasconline. com. Refer to the “How to Enroll Online” flyer included in the renewal download. Paper enrollment - For those employees who cannot enroll online, customized paper enrollment forms are available in your MyTASC account under the Enrollment Management screen. Employees return these forms to you for entry into MyTASC. Details are in Step 2 of the Employer Enrollment Guide. If you collect enrollment information via another source, you may wish to utilize the MyTASC “Upload Microsoft Excel Enroll Spreadsheet” option to add the data into MyTASC. Refer to Step 4d in the Employer Enrollment Guide for details. m Communicate and Provide Education to your eligible employees. Set a deadline date that your open enrollment period will end. Be sure to leave yourself enough time to finalize the enrollments at least two (2) weeks prior to the start date of your new Plan Year. If your Plan renews on January 1, enrollments must be finalized no later than December 7 to ensure new Participants receive TASC Cards by Janaury 1. Communicate the open enrollment deadline date to your eligible employees and provide them with educational materials and enrollment information accessible at the FlexSystem Renewal Resource (see link at top of previous page). Print all materials and distribute paper copies to eligible employees. Notify employees that a valid e-mail address is required to access the on-line enrollment and their account via the web. Employees without a valid e-mail address may set one up for free with an e-mail hosting service such as Gmail, Hotmail, Yahoo, etc. Only benefit related e-mails are sent to this address; no SPAM or other notifications are sent. m Begin the Enrollment Process: Participants enroll online or complete the customized Enrollment Form. m For Paper Enrollments only, update the Participant’s elections