Haigazian University FACULTY HANDBOOK 2014 TABLE OF CONTENTS FACULTY HANDBOOK 2014 INTRODUCTION History Accreditation Vision Mission Quality Assurance Policy THE UNIVERSITY GOVERNANCE AND ADMINISTRATION Board of Trustees Administrative Structure A. The President B. The Provost C. Dean of Arts & Sciences and Dean of Business Administration & Economics D. Departmental Chairs E. Coordinators F. List of Administrative Personnel of Direct Support to Faculty FACULTY GOVERNANCE Organization: Faculty Assembly A. Purpose B. Standing Committees C. Other Committees Haigazian Armenological Review Haigazian University Press MISCELLANEOUS ACCEPTABLE USE POLICY FOR I.T. FACULTY PERSONNEL POLICIES AND PROCEDURES 2014 PERSONNEL POLICIES - FACULTY SECTION OBJECTIVE ETHICS AND CODE OF CONDUCT RANKS AND QUALIFICATION 1- Full-Time Faculty 2- Academic Ranks for Part-Time Faculty 3- Special, Honorary and Temporary Appointments 4- Academic Rank for Administrators APPOINTMENTS AND REAPPOINTMENTS NON-REAPPOINTMENTS i PROMOTIONS I. Promotions Based on Merit II. Qualifications for Promotion DUTIES AND COMPENSATION OUTSIDE ACTIVITIES LEAVES AND ABSENCES General Rule for Faculty Absences I. Sabbatical or Study Leave II. Leaves of Absence Without Pay III. Partial Leaves of Absence IV. Absences Due to Sickness FRINGE BENEFITS TERMINATION WITH CAUSE I. Termination of Appointment by a Faculty Member II. Termination of Appointment for Medical Reasons III. Termination of Appointment by Retirement IV. Termination of Appointment by Dismissal HONORARY STATUS AND DEGREES SANCTIONS AT HAIGAZIAN UNIVERSITY SUBSTANCE ABUSE RIGHTS AND RESPONSIBILITIES OF THE FACULTY 1. Professional Responsibilities of the Faculty 2. Professional Rights of the Faculty 3. Academic Freedom at HU 4. Faculty Evaluation Policy 5. Due Process in Relation to Personnel Decisions 6. Sexual and Racial Harassment 7. Actions against Sexual and Racial Harassment 8. Instructional Setting and Expressive Behavior PERSONNEL PROCEDURES – FACULTY SECTION FACULTY APPOINTMENTS A. Full-Time Faculty Appointments B. Part-Time Faculty Appointments C. Special, Honorary and Temporary Appointments FACULTY REAPPOINTMENTS A. Reappointment B. Annual Contracts C. Second Year Review D. Non-Reappointment E. Collegial Assistance Prior to Recommendation of Non-Reappointment OUTSIDE ACTIVITIES ii PROMOTIONS APPEALS OF NON-REAPPOINTMENT BY PROBATIONARY FACULTY HONORARY STATUS DEGREES A. Emeritus Status B. Honorary Degrees C. Memorial Resolution D. Service Award FACULTY QUALITY ASSURANCE 2014 I. QUALITY ASSURANCE AT HAIGAZIAN UNIVERSITY A. The Haigazian University’s Philosophy of Quality Assurance B. Definitions Used in Quality Assurance C. Purpose of Quality Assurance at the Haigazian University D. Organization of the Quality Assurance System E. Other Quality Assurance elements II. QUALITY ASSURANCE FOR COURSES A. General Policy on Courses B. Official Records of Courses C. Course Syllabi D. Approvals of New Courses E. Course Numbering. F. Course Changes. G. Deactivation of Courses. H. Reactivation of Courses. Guidelines for Writing Course Proposals Course Numbering System III. QUALITY ASSURANCE FOR FACULTY A. General Policy on Quality Assurance for Faculty B. Official Records of Faculty Approval C. Instructor Reviews D. Faculty Degrees IV. QUALITY ASSURANCE AND SCHEDULING A. General Policy on Scheduling B. Monitoring Course Schedules for Course/Instructor Approvals C. Monitoring Schedules for Teaching Overloads D. Maintaining the Course Sequencing Plan V. QUALITY ASSURANCE FOR PROGRAMS A. General Policy on Quality Assurance for Programs B. Additions of New Programs C. Changes in Programs D. Deletion of Programs E. Program Reviews iii APPENDICES 2014 Appendix 1 Haigazian University – Organization Chart 2014 2 Haigazian University – Committee Structure 2014 3 Action Rationale 4 Non-disclosure Agreement 5 Conflict of Interest Policy 6 Conflict of Interest Statement and Disclosure Form for Trustees, the President, Provost, Deans and 7 Conflict of Interest Statement and Disclosure Form: Annual Review and Update 8 Guidelines for Faculty Evaluation 9 Faculty Evaluation by Chair or Dean 10 Notice of Non-reappointment for Faculty on Probation 11 Permission for Outside Employment 12 Faculty Absence Form 13 Guidelines for Application for Sabbatical Leave with Full or Half Pay 14 Application for Sabbatical Leave with Full or Half Pay 15 Request for Full-time Leave of Absence without Pay 16 Request for Partial Leave of Absence with Partial Pay 17 Absence Due to Sickness with and without Pay 18 Request for Support of Research 19 Guidelines for Request for Research Support 20 Guidelines for Teaching Release Time 21 Application for Teaching Release Time 22 Request for Conference Grant 23 Guidelines for Request for Conference Grant 24 Guidelines for Collegial Review of Instructor/Course 25 Class Observation Form 26 Annual Faculty Report: Self Evaluation 27 Evaluation of Provost by Dean 28 Evaluation of Provost by Faculty 29 Evaluation of Dean by Provost 30 Dean’s Self Evaluation 31 Evaluation of Dean by Faculty 32 Evaluation of Chairperson by Dean 33 Evaluation of Chairperson by Faculty 34 Letter of Reappointment/Non-reappointment of Faculty by Departmental Chairperson 35 Dean’s Recommendation for Reappointment/Non-reappointment of Faculty 36 Course and Faculty Evaluation 37 Lab. Course and Faculty Evaluation 38 Student Evaluation of Undergraduate Advisor 39 Student Evaluation of Graduate Advisor 39A Guidelines for Academic Advising of Undergraduate Students 39B Guidelines for Academic Advising of Graduate Students 39C Procedures for Academic Advisors & Advisees 40 New Course Approval and Request for Number 41 Syllabus Template 42 Sample Syllabus iv 43 Request for Change in Course 44 Faculty Application 45 Instructor Interview (Sample Form) Part-time Faculty 46 Letter of Appointment: Full-Time Faculty 47 Part-time Faculty Letter of Appointment 48 Post-retirement Faculty Letter of Appointment 49 Declaration & Undertaking Miscellaneous Appendices 50 Commencement Responsibilities 51 Change of Course Grade 52 Record of Student Advising 53 Agenda for Meeting Template 54 Annual Report Outline – Academic 55 Annual Report Outline for Non-Academic Departments 56 Guidelines for Effective Report Writing 57 Minutes of Meeting 58 Progress / Status / Periodic Reports 59 Proposal / Recommendation Report / Feasibility Report 60 Strategic / Business Plan Format 61 Student Recommendation Form 62 Writing Recommendation Letters v FACULTY HANDBOOK 2014 Welcome to Haigazian University – Beirut, Lebanon The following information is intended to help you quickly become oriented to the working environment of Haigazian University. In this handbook you will find useful information about the University’s policies and working conditions. Policies and rules usually refer to more detailed procedures on how to proceed and how to abide by the University’s rules in addition to the Lebanese Rules & Regulations and The Lebanese Code of Obligations and Contracts. References to policies and procedures are mentioned whenever necessary. It is up to you to read and understand the contents of this handbook and keep it updated with any changes that are advised in management circulars. HAIGAZIAN UNIVERSITY September 2014 - 1 - INTRODUCTION 1- History Haigazian University (HU) is named in honor of Dr. Armenag Haigazian, former headmaster of the Jenanian Apostolic Institute of Konya, Turkey. Dr. Haigazian was a highly respected educator who received his Ph. D. degree from Yale University, returned to Turkey to serve his Armenian compatriots and died during the Armenian Genocide in 1921, while in prison in Kharpert. Concurrent to his death, eight Armenian Colleges were destroyed in Turkey. Even though these significant accomplishments in the fields of education and service were brought to an end, the dream continued in the minds of Dr. Haigazian’s descendants and others. The Mehagian family of Phoenix, Arizona, relatives of Dr. Haigazian, donated the capital through the AMAA (Armenian Missionary Association of America) and worked hand in hand with Stephen Philibosian to open Haigazian College in Beirut. The University was founded on October 17, 1955 by the Union of Armenian Evangelical Churches in the Near East (UAECNE) and the AMAA as a liberal arts college to assist in the preparation of teachers and pastors. Prior to this date, the Armenian Evangelical community of Beirut, to complement its high schools, had established two post-secondary educational entities: the Teacher’s Training Institute, which was housed in the library of the Central High School and operated from 1948-51, and the Armenian Evangelical College, which held a Freshman Arts and Sciences program under the sponsorship of the First Armenian Evangelical Church of Beirut. These two entities merged in 1951 forming a Freshman Arts and Sciences plus a Sophomore Arts program and they continued to serve the Armenian community until 1955, when Haigazian College was established. Haigazian College was originally designed to function as a Junior College offering two years of university-level education. However, the demand for higher level classes encouraged the founders of the institution to develop four-year programs. The Institution operated under its original name of “College” until 1991. In keeping with Near Eastern nomenclature, the name was changed to Haigazian University College in 1992. On December 28, 1996 the Ministry of Culture and Higher Education of Lebanon issued decree number 9657, which authorized the institution