2016 USATF ANNUAL MEETING COMMITTEE MINUTES USATF Annual Meeting Orlando, FL December 1-4, 2016 Masters LDR Executive Committee Thursday, December 1, 2016 Attendance: Executive Committee: Mary Rosado, Madeline Bost, Tom Bernhard, Paul Carlin, Lloyd Hansen, Don Lein, Marian Lein, Doreen McCoubrie, Bill Quinlisk, Dale Campbell, Pam Fales Guests: Mike Wickiser, Bob Latham, Eric Petersen. Roy Lapinski, Andy Carr, Douglas Glass, Jim Peterson, Mitchell Garner, Robert Platt, Tina Breen, Roger Price, Gregory Evans, Stephen Peckiconis USATF Staff: Karl Eagleman Don Lein , chair, called the meeting to order at 12:00noon. Chair Report: Don reminded those in attendance that this is an election year for USATF. Positions being elected are USATF President, USATF Board Chair seats for Masters LDR, Officials and High Performance, and Sports Chair officers. Don is term-limited off as chair of Masters LDR. Elections will be Saturday morning for all contested positions. A Masters LDR candidate forum will be presented during the LDR session Friday afternoon. The Masters LDR Executive Committee recommends the following slate: Mary Rosado, chair, Lloyd Hansen, vice-chair, and Paul Carlin, secretary. Madeline Bost moved the committee nominate the slate as recommended. Dale Campbell seconded. The slate was approved unanimously by the Executive Committee. Road Runners of the Year. Tom Bernhard explained the procedures for selecting nominees for Road Runners of the Year and Masters Hall of Fame. The ballots for Masters Division Road Runner of the Year have not been tallied, so that report will be given in a later session. Nominees for Overall Male and Female Masters Road Runners of the Year will be presented to the MaLDR committee in Session 1. Masters Hall of Fame nominees will be presented to the committee in Session 1. Bill Quinlisk informed the Executive Committee that nominees for Harriers of the Year will be presented to the Cross Country Council at their meeting tomorrow. Course Measuring –Don introduced Mike Wickiser, RRTC, to explain the course measurement requirements for USATF Championships. Mike informed those assembled that courses must be certified, verified and validated for records to be approved for that event. He and David Katz encouraged these processes be completed by the date of the event so records set at USATF championships can be approved immediately. Otto Essig Award for outstanding service to Masters LDR. Those nominated by the executive committee were Tom Bernhard and Marian Lein. Vote for this award will take place during Session 1 on Friday. L&L Mary Rosado reported that L&L has not met thus far. The only item has been introduced for consideration. WMA Championships - Mary reported on the recent WMA Championships in Perth Mary asked for nominations for World Athlete of the Year. The Masters LDR nominated Kathy Martin. Mary will submit Kathy’s name to Sandy Pashkin for consideration, along with 2 nominees from Masters T&F. Membership Growth Initiative. Paul Carlin and Lloyd Hansen presented a report showing the Associations and their Masters memberships for the past 3 years. The goals of the Membership Initiative subcommittee include growth in championships, growth in Masters LDR and Cross Country members in Associations, and sharing of information among Associations. They showed Elite Performance Medals and described the Phidippides program and other methods to increase interest in Associations and the road running community. They presented some challenges to membership growth in Associations, including financial pressures, and unwieldy championship bid process. Goals for the upcoming year are to simplify the championship bid process, stabilize the calendar of Masters LDR championships, and work with Associations to participate in the growth initiative. Paul and Lloyd have been asked to give a presentation during the Associations meeting on Friday at noon. Don encouraged everyone to attend that session. Guest introductions Don introduced Blake Bouldin, formerly with the Indianapolis Marathon and currently with Drake Relays, who reminded the committee that he will support Masters as opportunities arise. Karl Eagleman, USATF Event Manager, informed the executive committee that USATF is looking at ways to simplify the championship bid process. The executive committee thanked Karl for his work and support for Masters LDR in Indianapolis. Mitchell Garner, President of RRCA, commented that he is in discussion with Masters LDR to discover ways that USATF and RRCA can work more closely in their efforts. Grand Prix - Bill Quinlisk reported on the Individual and Team Grand Prix. All reports are on the Annual Meeting Document Library. He requested permission to order back bibs for all Masters LDR and Cross Country Championships for 2017 to supplement those he has in inventory. The Executive Committee approved his request. Rules 2016 is not a rules year; however, there are proposals to amend Rule 44 and 45, which could affect Masters LDR. More information will be forthcoming in later sessions. Masters LDR General Session will be Friday at 9:30am. USADA will hold a session on anti doping requirements and procedures today at 3pm. Mary Rosado will be chairing that session, and encouraged everyone to attend. The Masters Executive Committee meeting was adjourned. Respectfully submitted Marian Lein, Secretary Masters LDR. USATF Annual Meeting Orlando, FL December 1-4 Masters Long Distance Running Committee, Session 1 Friday, December 2, 2016 Attendance: Masters LDR Executive Committee: Chair: Don Lein, Vice Chair: Bill Quinlisk, Secretary; Marian Lein, Pam Fales, Doreen McCoubrie, Madeline Bost, Mary V Rosado, Tom Bernhard, Dale Campbell, Paul Carlin, Lloyd Hansen Designated delegates: Adirondack: Abigail Atkins, Florida: Douglas Tillett, Georgia: Tina Klein, Gulf: Dan W. Green, Hawaii: Ron T Pate, Inland Northwest: Jim Peterson, Long Island:Vicki Fox, Mid Atlantic: Robin Jefferis, Montana: Bill Brist, New England: Stephen Viegas, New Jersey: Reno Stirrat, New York: Mary V. Rosado, Niagara: Larry Callahan, Oklahoma: Brian Hoover, Ozark: Debra Powell, Potomac Valley: Robert Platt, San Diego-Imperial: Tina Breen, Southern California: Dale Campbell, Southwestern: Lesia Dunn, Three Rivers: Joe Sarver, RRCA: Mitchell Garner, RUSA: Rich Harshbarger Guests: Ben Teixeira(NJ), Phil Pillia (Lake Erie), Tracy Meyers (SC), Roger Price (NJ), Matt Schmitt (AZ), Charles Kaminski (Southern California), Don Lein, Chair, called the meeting to order at 9:30am. Chair Report Don emphasized the need for interested volunteers. Anyone interested in serving on the Executive Committee or helping the Masters LDR committee other ways should contact one of the current Executive Committee members. Don has been working with Alan Jones, to review and update the Age Grading standards as needed. Updates normally occur every 5 years, unless interim updates are needed. The standards were updated in 2015; the next update should occur in 2020. Alan Jones is looking for someone to succeed him in compiling World Results upon which the WMA Age Grading Standards are based. Bill Quinlisk reminded the MLDR committee that HyTek has removed the latest LDR age grading tables from their software and now uses only Track standards. This will create an issue for all Masters Championships results using age grading. Don informed the committee that the Masters Executive Committee met on Wednesday to do preliminary work for the scheduled sessions during this annual meeting. Elections This is an election year for USATF to select a USATF President, certain USATF Board seats and sports chair officers. Elections will be held Saturday morning 7:00-11:00am; all contested elections will be held at that time. Uncontested elections can be approved by acclamation. Don and Fred Finke have been nominated for the Board MLDR seat, Mike Scott and Teddy Mitchell have been nominated for MLDR Division Chair. The Masters LDR Executive Committee, in its meeting yesterday, selected a slate of officers for the Masters LDR Sports Committee, and recommends the following: Chair: Mary Rosado, Vice Chair: Lloyd Hansen, Secretary: Paul Carlin. Don explained the responsibilities of each officer position then opened the floor for additional nominations for chair. No further nominations were offered and the committee approved closing the nominations for chair. With no further nominations, Mary Rosado was elected chair by acclamation. The floor was opened for nominations for vice chair. No additional nominations were presented and the committee approved closing the nominations for vice chair. With no further nominations, Lloyd Hansen was elected vice-chair by acclamation. The floor was opened for additional nominations for secretary. No further nominations were presented and the committee approved closing the nominations for secretary. With no further nominations, Paul Carlin was elected secretary by acclamation. Otto Essig Award Don informed the committee of the Otto Essig Award, presented for outstanding service to Masters LDR. The Executive Committee recommended Tom Bernhard and Marian Lein for this award. Tom graciously withdrew. Don opened the floor for additional nominations. No further nominations were received and the committee selected Marian Lein for this award. Masters Road Runners of the Year Tom Bernhard informed the committee that the ballots for Division Road Runners of the Year have not been tallied, and this report will be given at a later time. The committee then voted on the Overall Male and Female