TOWN OF BROOKLINE PROGRAM GROUP: Administration and Finance FY2010 PROGRAM BUDGET PROGRAM: Selectmen PROGRAM DESCRIPTION FY2010 OBJECTIVES* The Board of Selectmen is composed of five members who are elected for staggered 1. To continue to observe the recommendations of the Override Study Committee three-year terms. As directors of the municipal corporation, they are vested with the relative to long term financial sustainability, as adopted by Resolution in March, general management of the Town. The Selectmen initiate legislative policy by 2008. inserting articles in Town Meeting Warrants and then implement and enforce the votes 2. To consider the recommendations to the Efficiency Initiative Committee as part subsequently adopted; establish town administrative policies; review and set fiscal of the overall approach to pursuing long term sustainability. guidelines for the annual operating budget and the six-year capital improvements 3. To consider the recommendations of the OPEB Task Force as part of the program; appoint department heads and members of several official boards and sustainability strategy to address $200-$300 million in unfunded retiree health commissions; hold public hearings on important town issues and periodic conferences benefits. with agencies under their jurisdiction and with community groups; represent the Town 4. To continue to pursue group health premium savings through joining the Group before the General Court and in all regional and metropolitan affairs; and enforce Insurance Commission or implementation of other changes that would yield Town by-laws and regulations. equivalent cost reduction. 5. To continue to be guided by Fiscal Policies relative to reserves and capital The Selectmen also serve as the licensing board responsible for issuing and renewing financing as part of the ongoing effort to observe sound financial practices and retain over 600 licenses in 20 categories, including common victualler, food vendor, liquor, the Aaa credit rating. lodging house, open-air parking lots, inflammables, and entertainment. 6. To continue the Town/School Partnership as the means of budgetary planning for financial issues that span municipal and school interests. 7. To conduct labor contract negotiations for equitable settlements in conjunction within the town’s ability to pay as shaped by the objectives noted above. 8. To urge State officials, especially through continuous advocacy with our Legislative Delegation, for adequate levels of Local Aid; adoption of Home Rule Legislation such as taxi medallion authority; for financial assistance through the Environmental Bond Bill; Federal Recovery Act; and other sources. BUDGET STATEMENT 9. To carry out the CIP and the completion of major projects in progress including The FY10 budget reflects a decrease of $15,828 (2.6%). The decrease in Personnel Landfill Corrective Action, Muddy River Restoration, Fisher Reservoir Re-Use, ($15,160, 2.6%) is due to the reduced hours of the Head Clerk position ($21,272) Village Square and the Runkle School in cooperation with the School Building coupled with personnel step increases ($3,043) the ½% carry-forward from the FY09 Authority. 2% / 1% salary adjustment ($2,770), and an increase in longevity ($300). 10. To more fully integrate environmental concerns into town governance through consideration of the recommendations of the Climate Action Committee and Pay As Services increase $1,022 (15.9%) due to the reinstitution of the Copier Service charge You Throw Committee. after a year of free service ($1,800), an increase in the Copier Lease ($485), an increase in Delivery Service ($50), and Office Equipment Repair and Maintenance ($22). These increases are slightly offset by reductions in Wireless Communications PROGRAM COSTS ($350), Advertising Services ($435), and Subscriptions ($50). Education/Training CLASS OF ACTUAL BUDGET REQUEST FY10 vs. FY09 decreases by $500 which reflects the move of this line item to a different account EXPENDITURES FY2008 FY2009 FY2010 $ CHANGE % CHANGE grouping (Education/Training monies for all departments are now shown under the Personnel 598,832 593,658 578,497 -15,160 -2.6% expenditure class of “Other”). Services 5,892 6,441 7,463 1,022 15.9% Supplies 3,013 5,750 4,500 -1,250 -21.7% Supplies decreases $1,250 (21.7%) in Office Supplies while Other increases $900 Other 10,017 5,500 6,400 900 16.4% (16.4%) primarily due to the account code change paired with an increase in Capital 4,256 4,640 3,300 -1,340 -28.9% Professional Dues and Membership ($400). Capital decreases $1,340 (28.9%) and TOTAL 622,009 615,989 600,160 -15,828 -2.6% reflects the cost of leased computers. BENEFITS 306,501 REVENUE 355,751 330,575 372,075 41,500 0 IV-1 TOWN OF BROOKLINE PROGRAM GROUP: Administration and Finance FY2010 PROGRAM BUDGET PROGRAM: Selectmen FY2010 OBJECTIVES (con't.) ACCOMPLISHMENTS 11. To expand technology utilization through promotion of the Brookline MA.gov 1. Retained the Aaa credit rating. website and departmental applications such as permitting and inspection systems. 2. Completed negotiations for collective bargaining agreements with the Fire and 12. To foster appropriate development both for projects in progress such as at Police Unions. Brookline Place and 111 Boylston Street or in the planning of future projects. 3. Awarded the "Distinguished Budget Presentation Award" by the Government 13. To seek out new affordable housing opportunities and to continue to support Finance Officers Association for the FY2009 budget document. affordable housing opportunities including completion of St. Aidan’s and those 4. Supported the rollout of BrooklineMA.gov as the official Town Website. planned within the redevelopment of the Fisher Hill Reservoir. 5. Maintained a collaborative relationship with Legislative Delegation. 14. To continue oversight of key policy considerations for the Police Department in 6. Appointed an Efficiency Initiative Committee (EIC) who presented a the areas of Citizen Complaints and Video Camera Monitoring system. comprehensive report on areas of potential change that could allow for Town services 15. To ensure ongoing attention to long term parking requirements through to be delivered more efficiently. consideration of the recommendations of the Parking Management Committee, 7. Appointed an OPEB task force to examine the long-term strategies for addressing review of the Permit Parking Program, and implementation of Valet Parking unfunded retiree group health benefits estimated between $200 - $300 million. Regulations. 8. Appointed a Citizen Complaint Review Committee who completed a review of the 16. To continue to seek PILOT Agreements with institutional non-profits along with policy and procedures of citizen complaints against the Police Department. an equitable approach for community based organizations. 9. Appointed the Climate Action Committee (CAC) and charged the Committee with 17. To proceed with the development of Brookline Access Television studio space in recommending and monitoring programs that reduce the net production of greenhouse an educational setting as deemed appropriate by the Brookline Schools. gases in Brookline. 18. To continue efforts with the Commission for the Disabled to ensure legally 10. Continued the Town/School Partnership and finalized a plan to merge Town and mandated accessibility to private facilities and Town properties/programs. School payroll operations. 19. To strengthen relationships with Boards and Commissions. 11. Continued PILOT negotiations with Boston University and received first-ever payment from that institution. 12. Continued planning for the implementation of a number of major capital projects *Not necessarily in priority order. on the Town's CIP, including: Town Hall, Runkle School, Landfill Closure/Re-Use, Muddy River Restoration, Fisher Hill Reservoir Re-Use, and Village Square. 13. Worked with the non-profit Planning Office for Urban Affairs and the neighborhood to manage construction and funding issues related to the St. Aidan's project. 14. Participated in state and regional transportation infrastructure planning, including the Muddy River and Urban Ring projects. 15. Issued a Request for Proposals for the Fisher Hill Town Reservoir site for reuse into mixed-income housing. 16. Reviewed and responded to zoning changes proposed by the Zoning By-Law Committee and residents of the Town. 17. Submitted $30 million in "shovel ready" projects for possible Federal stimulus funding. 18. Created a planning process for managing possible changes to Hancock Village. 19. Appointed a Chief of Operations in the Fire Department, a Building Commissioner, and an Economic Development Officer. 20. Continued to monitor energy usage and costs in both Town and School buildings and vehicles in an effort to reduce energy consumption. IV-2 TOWN OF BROOKLINE PROGRAM GROUP: Administration and Finance FY2010 PROGRAM BUDGET PROGRAM: Selectmen ACCOMPLISHMENTS (con't.) PERFORMANCE / WORKLOAD INDICATORS 21. Began a comprehensive review of the Town's parking regulations. 22. Continued to work with Brookline Access Television (BAT) on their plans for ACTUAL ESTIMATE ACTUAL ESTIMATE ESTIMATE relocation to the Brookline High School Unified Arts Building. FY2007 FY2008 FY2008 FY2009 FY2010 Performance: Brookline's Credit Rating Aaa Aaa Aaa Aaa Aaa # of Aaa's in Mass. 13 12 12 12 12 Tax Levy Per Capita $2,365 $2,469 $2,469 $2,678 $2,776 % of budgets with at least 2 outcome indicators 100% 100% 100% 100% 100% Workload: Management Appointments 2 5 5 1 2 Town Meetings